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How Many Movers Do You Actually Need? A Guide Based on 5 Real-Life Moves

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Planning on hiring moving labor for your move? 

Moving labor is typically charged by the hour, so if you’ve ever tried to book labor-only movers, you know pretty much the first thing they ask you is, “how many movers do you need?”

While it might seem daunting to realistically know the answer, have no fear! I spoke with several of my friends about their recent moves and straight-up asked them how much labor help they ultimately required. Because while moving size charts are great, there’s nothing like talking to someone who’s been through it themselves to tell it like it is.

How long do movers take to finish?

Generally, it can take anywhere from 2 to 8 hours on average to move a house. That’s a huge spread!

The number of hours YOU will end up needing depends on how many movers you hire, how much stuff you have, and whether your move involves any special circumstances, like moving specialty items or navigating stairs.

Here are some things to consider when booking moving labor:

  • Consider the factors that could make your SPECIFIC move a pain. It’s pointless to rely on typical moving labor estimates if your apartment is on the eighth floor with no elevator, or you own five baby grand pianos
  • Keep in mind that for the sake of operational efficiency, it’s standard for moving companies to maintain a minimum of two movers for two hours, so that’s the lowest amount of labor you’ll be able to reserve. But that’s okay! You very likely won’t need less than this anyway
  • The general consensus seems to be: It takes longer to load than it does to unload. As you’ll see below, it usually took about an hour less for my friends to unload than it did to load up. Since you no longer have to worry about things like stacking boxes or arranging the furniture inside the truck, unloading is kind of like riding your bike downhill versus uphill

Why hire more movers when you could hire them for longer hours? 

You’ll see some recommendations below for booking up to four (or more) movers at a time. While this might not seem cost-effective at first glance, it’s definitely time-effective, which should ultimately lead to a smaller moving bill at the end of the day.

This is because not surprisingly, even superhumanly strong moving professionals get tired after a while. Making sure you have enough helpers keeps the whole team from losing steam.

How Many People Do You Need to Help You Move? Here’s What My Friends Recommend

 

Studio/Small Apartment

  • Square feet: Up to 800
  • Recommendations:
    • Loading time: 2 movers for 2 hours
    • Unloading time: 2 movers for 2 hours

When a former colleague of mine decided to move out of her 800-square-foot Tampa apartment into a new one closer to work, she couldn’t believe how fast the actual move went after weeks of preparing for it. 

As mentioned above, the minimum amount of moving labor she could hire was two movers for two hours, but she felt this was perfect for the size of her apartment. The only hiccup was that she forgot to tell the movers her apartment was upstairs — which most movers charge extra for — so her final bill was a little higher than she expected. 

When collecting quotes, make sure you don’t forget to let your movers know if there will be stairs involved! (HireAHelper automatically accounts for this during your online booking.)

 

2-3 Bedroom Apartment

  • Square feet: 800–1200 square feet
  • Recommendations:
    • Loading time: 2 movers for 3 hours
    • Unloading time: 2 movers for 2 hours

When my bestie moved from Big Bear, California back to her home in Los Angeles in order to be closer to family, she and her husband decided to go the budget-friendly route of hiring a U-Haul for the day. 

Her 1,100-square-foot cabin had what she calls “two-and-a-half” bedrooms, the half bedroom being a hard-to-classify, den-like room that eventually became a storage room. While packing took over a week, the move itself was accomplished over the course of a very long day. 

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She hired two movers who loaded everything into their moving truck in three hours that morning. Unloading was definitely faster, especially since she was moving in temporarily with her parents and only had to unload her stuff into a storage unit, which took about two hours. 

 

2-3 Bedroom House

moving labor guide

  • Square feet: 1,000–1,500
  • Recommendations:
    • Loading time: 3 movers for 4 hours
    • Unloading time: 3 movers for 3 hours

Recently, my cousin stayed with us in our guest room for a bit after selling her 1,250-square-foot, 2-bedroom, 2-bathroom home. 

She decided to opt for a portable storage container since she would need to keep most of her things in storage for a few months, and she wanted to save herself time unloading and reloading her stuff. She did all of the packing herself and hired a few friends to help her finish loading her container on moving day. 

 

“Think about other houses… Do you typically have more or less stuff than they do? Do you have an attic, garage, or basement filled with exercise equipment, tools, or holiday decorations? All of this factors into your moving labor calculations.”

 

While they weren’t professional packers and loaders per se, they were incredibly proficient (read: buff) and boasted some mad Tetris skills, so she’s confident they were fairly up-to-par with the pros. They had her container loaded in just four hours. Months later, when it was time for her to unload her items into her new apartment, it took about three hours to unload everything from her container. 

 

3-4 Bedroom House

  • Square feet: 1,500–2,000
  • Recommendations:
    • Loading time: 4 movers for 4 hours
    • Unloading time: 4 movers for 3 hours

Some old friends of ours moved from Oregon to Florida using a full-service moving company, as they were not about to drive a rental truck with their three little ones across the country. 

Their 1,700-square-foot home took about 4 hours to load with the help of their four-person moving team. Their loaders even helped with some last-minute packing. After racing across the country in their minivan to beat their movers to their new city, they quickly found a 3-bedroom home in just the nick of time so they could avoid being charged storage fees. 

There were only three movers this time to help them unload the truck, and it took about 4 hours. If there had been a fourth mover, it most assuredly would have taken less time.

 

4+ Bedroom House

  • Square feet: 2,000–3,000+ 
  • Recommendations:
    • Loading time: 4+ movers for 5 hours
    • Unloading time: 4+ movers for 4 hours

After getting remarried last year, a family friend decided it was finally time to move out of his 3,200-square-foot Tampa Bay home, a place he had shared with his previous wife for nearly twenty years before she passed away. The kids were all grown, and Florida real estate prices are insane right now, so it was a great time to cash in. 

His home was not only enormous — 5 bedrooms and 3 bathrooms — but it was also filled with stuff he had collected for decades. Months before the move, as soon as he listed his home for sale, our friend and his new wife began the “Great Purge”. But once they had sold and donated everything they needed to, they still had a decent amount of stuff on their hands. 

 

“It’s pointless to rely on typical moving labor estimates if your apartment is on the eighth floor with no elevator, or you own five baby grand pianos.”

 

They hired a local full-service moving company for their move and a team of four was tasked with loading and unloading their items. It ended up taking the whole day (about 8 hours) to complete the move. 

Something to keep in mind: our friend is a musician and collects guitars and other instruments. The movers didn’t feel comfortable moving these valuables, so he ended up having to take them in his own vehicle. Definitely make sure to let your moving help know ahead of time if you have any collectibles or other specialty items.

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What about drive time?

It counts.

Regardless if you’re hiring moving company for labor-only OR if the company is driving their own truck, if both ends of the move are happening on the same day, incorporate the drive time into the hourly cost AND combine both estimations.

If you’re worried that might cost a fortune, the good news is that hiring movers by the hour for both your load and unload (the good ol’ Hybrid move!) is still incredibly cost- and time-effective, especially relative to full-service van lines or other huge moving companies. If you’re at all worried and want to know how to keep your costs down, you can chat with someone for free and they’ll quickly figure out what your situation might cost you.

Now it’s your turn: calculate your moving labor needs

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Admittedly, the examples above are all anecdotes from people I know. But the actual data from tens of thousands of moves match up with these estimates pretty well, as those who have been in the moving business for over a decade will tell you.

To make your own moving labor estimate as accurate as possible, you’ll need to keep the following in mind: 

  • How much stuff do you honestly have? Think about other houses you’ve visited. Do you typically have more or less stuff than they do? Do you have an attic, garage, or basement filled with exercise equipment, tools, or holiday decorations? All of this factors into your moving labor calculations. (Note: My friends above had a pretty average amount of stuff for the most part.)
  • What’s your mode of transport? If you’re moving with a portable container and take full advantage, you’ll likely load some of your items in advance of your move. In this case, you’ll want to shave off some loading time when estimating your moving labor needs
  • Does your move have any unique needs? If your movers have to specially handle unique items, or carry your stuff up or down stairs, or walk a city block to get to the moving truck, you’ll need to add some time to your move
  • Will you need help with packing or unpacking? Nearly all of my friends below did the packing themselves, although a couple of them had their pros help with some last-minute boxing on moving day. If you need any packing help on top of loading and unloading, make sure to keep this in mind

While this guide isn’t accurate down to the minute or a legally binding guarantee or anything like that, it should definitely give you a realistic idea of how much labor you might need for your home. With all this in mind, you can use your new moving labor estimate to calculate the cost of your move pretty quickly!

How Do I Figure out How Much Time My Customer’s Move Will Take?

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As moving professionals, at some point, we’ve all spoken to customers who need a quote right that very moment. 

The first time for me was a newlywed couple who called us looking for a move into their brand new home. As challenging as staging a move already is, the hardest part was when they dropped the line, “We’re taking off on our honeymoon early tomorrow morning, so can you just kind of tell us now how much the move will cost right now?”

This is when things get tricky, with your business on one end and a customer on the other, waiting for you to give them a number, right then and there.

Giving over-the-phone estimates is not easy. Fortunately, there’s a way to nail down a fairly accurate quote: It’s all about asking the right questions, as well as making sure the customer understands the importance of their answers. Here’s what to do.

How to Build Your Time Estimate

Step 1: Account for every room in the house 

The first question I recommend is: “How many bedrooms do you have?” This gives you a fairly consistent idea of the size of the place being moved. But be sure to quickly follow this up by asking the customer what other rooms they have—and what is inside each. As long as they don’t have four grand pianos and a half dozen pinball machines, the following estimates should apply:

Job Size Loading Only Unloading Only Load & Unload
Studio or Small Apartment 2 movers for 2 hours 2 movers for 2 hours 2 movers for 4 hours
2-3 Bedroom Apartment 2 movers for 3 hours 2 movers for 2 hours 2 movers for 5 hours
2-3 Bedroom House 3 movers for 4 hours 3 movers for 3 hours 3 movers for 7 hours
3-4 Bedroom House 4 movers for 4 hours 4 movers for 3 hours 4 movers for 7-8 hours
4+ Bedroom House 4 movers for 5 hours 4 movers for 4 hours 4 movers for 8-10 hours
Large House or Castle 4+ movers for 6+ hours 4+ movers for 4+ hours 4+ movers for 10+ hours

It is important to note a couple of things here:

  • These are averages based on previous moves (albeit countless moves that have been performed since the dawn of the moving industry)
  • These averages, in turn, gravitate towards average circumstances: a 100-foot carry from the front door to the truck; an average number of staircases; rooms with an average amount of furniture; an average number of boxes; and a minor amount of furniture disassembly

But if every home was average, estimates would be much easier to give. In reality, we need to find out how a customer’s home might be different from the average to come up with an estimate that will deliver the expected service at the agreed price once the move is done. 

Step 2: Know your distances (plus the moving grounds)

mover estimate

I learned quickly to look not just at what a customer had but where it was in the house and how we were going to have to get it out.

THE INSIDE ROUTE: how’s your stuff getting out?

Carrying a heavy armoire down a long set of stairs is one thing, but getting a medium-sized dresser down a narrow, angled staircase is tougher and takes longer. And of course, everything else has to go down that same narrow staircase with the ninety-degree angle (too often paired with a low ceiling and/or a banister of some obtrusive kind).

 

“All other things being equal, unloading a customer’s belongings can take as much as one-third less time than loading them.”

 

Narrow doorways to narrow hallways can also slow things down—perhaps not by a full hour, but those extra minutes add up. Meanwhile, apartment buildings often have stairs that pull a u-turn halfway down. If the stairwell is wide, no problem! But if you’ve got a narrow space to work with, that means more minutes. So does being on the eighth floor with no elevator (hello, New York City).

THE OUTSIDE ROUTE: how close can we get the truck to the door?

If you can pull up the customer’s driveway, or park right outside the customer’s apartment building, awesome. If you have to park out in the street, or if it’s a long haul from the apartment building door to the truck, then you can safely tack thirty minutes onto a smaller move and an hour onto a larger one (for 3-4 bedrooms).

Another thing to consider is whether the path from the door to the truck is leveled. Having to go downslope can actually slow you down a bit. And going upslope will absolutely drag things out. It may not be by a lot, but any major slope may bump your estimated time up a half notch.

Keep track of all these minute-eating variables, they add up!

Step 3: Sort out the variables

Take an estimate of the heavy, bulky and high-maintenance Items! (If your business is listed on a move providing service like HireAHelper, “Extra Heavy Items” will be automatically communicated to you, which is part of the convenience.)

What’s an “Extra Heavy Item”? We’re talking time-consuming items like:

  • Pianos (both grand pianos and larger uprights) 
  • Gun safes (including laying down)
  • Hot tubs
  • Pool tables 
  • Grandfather clocks (which need to be serviced)
  • Exercise equipment like weight benches, including any plates that need to be removed

Variations apply, but a decent rule of thumb is that for Extra Heavy Items, four movers will spend 30-45 minutes on each such item.

 

“Remember to always give your customer a range, with the estimate in your head falling in the middle.”

 

 

There are exceptions. A hot tub that is already unhooked and ready to be carried from the backyard to the driveway and onto the truck requires little extra time. One mover can tackle servicing that grandfather clock, but the care it requires will keep them occupied for a half-hour, minimum. Disassembling an exercise machine and boxing up the plates and smaller parts may also only require one person, but again, the task can eat up half an hour, easily. 

Note: Feel free to try to muscle that exercise machine down that curved staircase and across that marble floor to the front door and out to the truck at the curb, but I wouldn’t recommend it.

Step 4: Figure out the weather conditions

The weather itself usually doesn’t especially slow things down, but what does add time to the job is making sure everything is done safely.

This means taking time to clear out and keep away snow and ice; keeping floors, stairs, trucks and ramps dry so we maintain sure-footing; and not overheating when the mid-summer sun is blazing and the inside of the truck is 120 degrees. It is difficult to predict to what extent the weather will affect our ability to get the job done in a timely manner.

Here’s my best advice: Go ahead and tell the customer it’s an uncertain science. In other words, tell them you will do everything you can to keep everything dry and safe in as little time as possible, but the impact will vary. Making walkways or shoveling or cooling down should only take a few extra minutes here and there to keep things from getting bad. But do take those few minutes. It’s much better than losing several hours due to a sprained ankle.

Step 5: How many people are on your crew (on both ends)?

It may seem reasonable to say that a job that takes two people ten hours might take four people five hours. And the reality isn’t that far off. However, having two movers empty the house to a staging area and another two people grabbing all that stuff and loading it on the truck takes less than half the time it would take two movers to do it all. This difference only grows with the size of the job.

In other words, more muscle makes things exponentially quicker.

Also, it took me exactly one local move to learn that unloading a truck is way faster than loading it. All other things being equal, unloading a customer’s belongings can take as much as one-third less time than loading them.

Final step: What’s the drive time?

Take the time to look at a map and know how long it will take your crew to get to the job site. Your job doesn’t officially begin until you arrive, but your crew’s hours definitely accumulate even before they start the job. Also, take some time to consider how long it will take to drive from origin to destination, but in a loaded (versus unloaded) truck.

Bottom Line

Never completely wing your estimate. If you guess low, you’ll end the job with an angry customer demanding to know why their bill is twice the given estimate, and you can start counting the minutes until they post a negative review. If your estimate is too high, then there goes your prospective customer, running across the street to the competition.

Ask the right questions, and pay attention to every detail before giving your estimate. Over the phone, get as much information as possible about all the furniture, all the boxes, and all the variables, reminding your prospective customer that the accuracy of their estimate hinges on the accuracy of their information. (Or trust that your customer service rep at HireAHelper has already done this for you.)

Use the chart in this post, and add or subtract from those estimates depending on the extras. Remember to always give your customer a range, with the estimate in your head falling in the middle. Make it clear that every home and every situation is different, but based on your experience you are giving them an estimate they can bank on.

Car Shipping: How to Ship Your Car (Safely) If You’re Moving Long Distance

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Every year, a large number of people moving to a new state ship their cars for the first time. Shipping a car isn’t hard, but a few common mistakes can cost you a lot of time and money, especially when trying to juggle the logistics of moving long distance too. Companies like Moving Place can help you plan your whole long distance move. They care care of booking a truck, a driver and getting your stuff safely to you new home, but what about your vehicle?

I’m using my decade of expertise to help. Here’s how to (safely) do an auto transport using a step-by-step process.

How to Find an Auto-Transport Company

If you reside in a big city, these days it’s as simple as typing “my city auto transport” into Google. The “my city” being either the city you are shipping to or from.

Literally hiring a company online to move your car is usually the easiest part of the entire auto transport process. It’s cheaper than hiring a professional driver, keeps miles off your tires, and it’s helpful if you aren’t able to drive the car to your new place yourself. 

Does the company have to be located where I’m going or where I am now?

No. Finding a company based in either your origin or destination city isn’t crucial. You can absolutely hire a company from anywhere in the country to ship your car. But companies based on where you are or are going are ideal because of the flexibility they might offer with scheduling. The shippers will be in your city of origin or destination for a few days, as opposed to passing through, which usually leads to more flexibility.

What if there is no auto-transport company near me?

Unfortunately, finding an auto transport company specific to your city isn’t always possible, especially if you live in a rural area.

If you live where there are few options near you, your first step is to search for a company based in the opposite place that you are shipping your car either to or from. Every state typically has at least a few auto transport companies that can help.

If you still can’t find one (or you don’t like any of the ones that you do find), move on to just a general search for auto transport companies elsewhere in the country. Yes, you can still receive fine service from a company not based in your state, it’s just an advantage to have someone familiar with your route to work for you.

I always recommend calling them, as opposed to emailing, because you get a much better feel for what working with that company will be like.

Also, call more than a few of the (reputable) companies that show up in your search. (More on finding reputable companies below.)

How much does it cost to transport my car?

This will vary significantly based on lots of factors, but transportreviews.com reports that the average cost is $983, based on the average distance of 1,662 miles. Obviously, this price will fluctuate lower or higher, depending on where you’re transporting your car, as well as how big your vehicle is.

How do I get a quote?

Be prepared to tell the company this basic information:

  • Where is the car is coming from?
  • Where are you going?
  • When do you want to have it shipped?

Knowing the basics is all it takes to get a quote. Want to be really sure what your best option is? It’s standard to get as many as four different quotes to get a good idea of what a fair price is. (Or at least tell them you’re collecting quotes.)

How to Hire a Good Company

How do you know who a bad company is? Knowing this begins with understanding what is happening behind the scenes. There are two types of car shipping services, and first-time shippers usually have no clue which they are (or how good they may be) until well after they ship their first car.

What’s a “Broker” and what’s a “Carrier”? And why does it matter?

Brokers are companies that don’t actually own the truck that ships your car.

Almost all of the companies that you find online are brokers and don’t actually own the transportation. Their purpose is to find the carrier who will actually ship the car. This can sometimes be a necessary step because finding a carrier without the connections that brokers have can be extremely difficult.

You generally want to avoid brokers who are not upfront that they themselves are not shipping your car!

Brokers charge a set fee for their service and make an educated guess on what the rest of the transport will cost when they give you a quote. Whether or not they tell you they are a broker upfront depends on what kind of company you find.

Carriers are the companies that own trucks and employ drivers. This is the company that will do the actual relocating of your vehicle. The reason brokers are necessary is due to most of these shipping companies being extremely small.

It’s not uncommon for the owner of the company to be the driver and sole employee. These small companies don’t have websites and don’t do any marketing because they rely on brokers for their freight. If you are not already inside the industry, finding a company on your route and on your schedule would require hours of work.

With the magic of the internet, it’s easier than ever to check who is and who isn’t legit. Before you request a quote from a company, check their reviews. Car shipping companies have many different sales tactics to trick you once they get your information.

What’s the most common tactic to trick customers?

After ten years of experience, I know it’s simply to promise impossibly low prices in order to get you to book right away.

Do not simply request quotes from as many companies as you can. By giving away your info, you will run into very persistent sales people that will never stop calling you. Furthermore, there are some companies that look like transport companies but are actually what are known as “lead generators”. This means the information you put on their site is going to be sold to 10 or 15 different companies. Your phone will not stop ringing for days!

You want to get as many quotes as you can, but you need to make sure the company is a legitimate broker or carrier before you inquire. How? Check for and read verified reviews before requesting quotes. This will help you avoid bad websites. Did you get an extremely low quote? That’s a red flag.

Get a Written Contract (Then Read It)

If you found a good broker, getting an easy to understand contract should be a breeze. But you still have to be careful (just like you should with every contract you sign!).

What should I watch out for?

Read through the contract very carefully. If your contract says anything – and it will be small – about the price “not being guaranteed”, this is a major red flag.

I have heard plenty of stories from customers about how they signed a contract with a broker, only to be told at the last minute that the price is a $100 to $500 more “than expected”.

Just imagine the moving truck has all of your things, then the broker calls and says they have a carrier but it is going to cost $150 more. You won’t really have a choice by that point.

Correctly Prepare The Inside and Outside of Your Car to Be Shipped

It is standard practice to get your car inspected by the shipping company, but first, you need to clean the car so that an accurate inspection can be done.

If the car is dirty, the driver might miss something when they do the inspection on pick up, or you might miss something when the inspection is done on delivery. An accurate inspection is vital in case there is a problem.

Do auto-shippers charge by weight?

Yes. Lighten your car as much as possible. Auto shippers will charge you by the weight of your car, and bigger vehicles will cost more to ship.

Most drivers allow 100 pounds or less for free. (Remember: the personal items you put in the car cannot be insured.) If you exceed 100 pounds, you could be charged extra for the added weight. For a totally packed small car, the driver will ask for around $200-$300. A totally packed large SUV or truck could be from $300-$500 extra, or the driver might even refuse the shipment. If you need to put things in the car, let your broker know ahead of time when you are booking so that they can arrange it with the carrier.

Drivers also prefer you leave the car with a quarter tank of gas. That’s enough so that they don’t have to worry about it running out when moving it, but not so much that they haul additional weight for no reason.

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Arrange to Get Your Car Exactly Where You Can Get It

Now that you’ve found a good company, you’ve signed the contract, and you’ve readied your car, you need to tell the company the best place to have the car picked up.

When will my car be available for pick up?

If you are flying, think about which end you need the car more. Is it the city the car is being picked up in, or the city it is being dropped off at? Trust me, in my experience, you will definitely beat the trucker to your destination. Remember that all delivery dates are estimated.

Moving trucks have one pick up and one drop off, so you can imagine that a moving truck estimate is much more accurate than auto transport trucks, who routinely have to deal with around 10 different pickups and drop-offs a day! Because of this fact, make sure that you have a backup plan on the day of pick up and drop off.

If the car isn’t delivered when and where you need it, ask a friend that can hold onto the car for you, or maybe a neighbor. It’s not even unheard of for a hotel manager or car dealership to offer this as a service.

What to Do When Your Car Shows Up

When the truck comes to pick up the car, make sure the driver does an accurate inspection and that you get a copy of the inspection report on pick up. This ensures the state of your vehicle cannot be altered. The inspection report is the only thing that can support your claim if any damage occurs.

The delivery driver does the inspection on pick up, you do the inspection on the delivery. Remember that if you sign the inspection report, you are releasing the driver and the company from all liability. That means if you notice something later, there is nothing you can do!

In my experience, damage doesn’t happen often and the process for getting reimbursed is not difficult if you do everything right. Almost all damage during transport is extremely minor. Small scratches or a dent is the most common of these things.

Most companies will prefer to handle the matter directly rather than have you go through their insurance company. The most important thing is that you do not sign the inspection report until you have received your reimbursement. Again, damage almost never happens in the first place, but you need to make sure you handle the paperwork properly if it does.

Do I have to do anything else after the car is delivered?

Hopefully, everything is done correctly and the process will be seamless. But if not, leave a review.

If you were happy with the service it’s always nice to leave a review saying so. The best place online to do this is on transportreviews.com, which in my experience is the biggest and most sincere community for car transportation reviews online. By leaving an honest review, companies know what they are doing right and you’ll help the next person transporting their vehicle make a more informed decision.

Similarly, if you weren’t happy with the service, let your broker know. Some things are out of the control of the broker and the driver, so be understanding if your car was a day late. Like I mentioned earlier, dates are always estimates in the auto transport industry.

If however, you feel that your experience was poor, then it’s especially important to leave a review. This helps future customers and the companies that are doing good work out there.

Max is the owner of MiG Auto Transport. He has been in the auto transport industry for over seven years. Originally from New York, he now lives in (sometimes) sunny Jacksonville, FL. He loves his wife, dog, cars and (sometimes) the Jacksonville Jaguars.
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