What to Know Before Moving Into a City Apartment

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Moving to a new apartment isn’t always easy. Tight spaces, unclear rules, and even hidden fees can quickly derail your carefully laid plans.

To help you avoid any moving-day surprises, we’ve put together this guide on what to know before moving into a city apartment. By the end, you’ll know how to avoid the unexpected costs of moving into an apartment, understand your building’s lease terms and regulations, and learn how to avoid fines.


Know What Date and Time You Can Move In

a couple happily walks up the stairs carrying boxes and plants to move into their new apartment

Moving can be disruptive, and apartments aren’t particularly known for being soundproof. Even if you’re mindful, you can make a lot of noise coming back and forth with boxes or rearranging furniture. Quiet hours often apply in apartment communities, so you may have to plan around them.

Traffic, noise ordinances, and general rules can also affect your move-in. If your building uses an elevator, there may be specific hours or days that management allows you to book it.

Depending on your complex, you may have to move in on a Saturday. Others might specify that you have to move on a weekday when foot traffic is lighter. Check your building’s move-in policies in advance if you have time constraints for getting everything moved in.


Plan the Best Places to Park Your Moving Truck

a white moving truck is parked outside of an apartment building

Moving into an apartment is often more complicated than relocating to a house with a clear driveway. And if you live in the heart of a big city, it can be even harder. Ask your management office about hours, time limits, permits, and where you need to park. If you need a permit, apply as soon as possible so processing times don’t delay your move-in.

Some buildings offer a rear service entrance or loading dock. This can make things easier since you have a designated place to park, but you may have to schedule a block of time to use it.


Ask About Your Apartment’s Unloading Policy

Before moving day, ask your building management about how and where unloading works. Some apartment complexes require you to unload onto a staging area and move your truck away from the loading dock or service entrance as quickly as possible.

 

“A COI is a Certificate of Insurance. It lets your apartment complex know that your moving company is insured and provides important coverage details, such as policy limits, effective dates, and other key details.”

 

Others won’t allow you to leave items out, or they’ll require you to keep clear paths for egress. Don’t forget to inform your moving team of any rules or requirements.

Bonus Tip: Know Where to Dispose of Boxes

Many buildings set specific rules for how to dispose of moving boxes and packing materials. Even if a recycling bin is available, they may ask that moving debris not be placed there to prevent it from filling up too quickly.

Your building manager can tell you the preferred way to dispose of boxes. You can also try giving away empty boxes on social media. Or, if you unpack quickly, the movers might be willing to haul the boxes away for you.


Take Floor Protection Seriously

An apartment's floor is protected as a kitchen is remodeled for a move-in

Many buildings require floor protection to prevent damage in shared areas, especially those with hardwood or tile flooring. For example, an area with nice hardwood or marble flooring may require Masonite: wooden hardboards that can prevent damage to the floor while you’re shifting furniture. If you need it, make sure your movers have one on hand. Some buildings may have hardboards available to lend you, so ask ahead of time.

And don’t stop at protecting just the floor. Some management companies require additional protection in doorways and stairwells.


Familiarize Yourself With Your Movers’ Insurance

Most licensed moving companies have to provide basic liability insurance. However, some buildings in big cities require proof of moving insurance or even the purchase of extra policies. That way, if an accident happens, they can recoup the cost quickly. Without insurance, you could be left with hidden apartment move-in fees.

 

“Even if you’re mindful, you can make a lot of noise coming back and forth with boxes or rearranging furniture. Quiet hours often apply in apartment communities, so you may have to plan around them.”

 

If you need proof of insurance, tell your moving company as soon as possible. They’ll need time to get a COI form from the office and return it with all the necessary paperwork from their own insurance company. The building may not let you move in if you don’t have the proper paperwork filed, so check carefully.


Review City Apartment Moving Rules

There’s plenty more to know to make your move seamless. Check with your apartment complex about common rules like:

  • Building move-in hours: Confirm whether there are set moving hours listed in the lease.
  • Elevator reservations: If you need an elevator reservation, familiarize yourself with the process in advance. Make sure you book the reservation early to get the best date and time for moving day.
  • COI requirements: A COI is a Certificate of Insurance. It lets your apartment complex know that your moving company is insured and provides important coverage details, such as policy limits, effective dates, and other key details.
  • Noise and disturbance levels: Evenings and weekends may be subject to noise restrictions. While you shouldn’t be particularly loud while moving, you also want to avoid a costly fine for violating regulations.
  • Fire safety regulations: While you move, avoid any fire safety violations. Ensure that you never obstruct fire exits or safety equipment.
  • Parking: Know where to park your moving truck (and where guests should park if friends or family are coming to help you).

Prepare for a Smooth City Move

Ready to make your move as smooth as possible? Check out our moving checklist to make sure you have all the necessary supplies, such as dollies, stretch wrap, and moving blankets.

Additionally, if you’re moving on a narrow city street or to the top of a towering apartment building, let us know. We make budgeting for apartment moves easy by providing clear, upfront quotes from local moving companies. Compare services and book trusted, vetted, and highly rated movers through HireAHelper’s online platform.

How I Afforded to Move to the Big City

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For the first twenty-five years of my life, I lived in the same small town in south Florida. My hometown is nothing short of—well, boring.

While taking online classes at the University of Central Florida (UCF), I decided that in order to finally graduate, I needed to move straight into the heart of UCF. But the college campus is in Orlando and I had never moved more than thirty minutes away from my parent’s house, let alone a big city!

Moving from a small town to a big city can be intimidating. (At least, that’s how the movies make it seem.) However, what I learned from my own big move was that it shouldn’t be, and can actually be affordable – if you know what to do.

Step 1: Establishing a New Job

Step one when you are moving to a new city is to naturally find a job.

If you’re not moving for a career, establishing a new job in a big city was probably the most intimidating aspect of my move, especially since I was still in college.

In my small town, there were just a few chain restaurants here and there, only one hotel, and a handful of locally owned businesses. That’s it. Needless to say, jobs were scarce. (I worked at the same hotel for nearly four years because I heard horror stories about how hard it was to find work.)

Before I moved, I used the site Glassdoor because you can set up filters for the type of work I’m looking for. Every single day, I would submit resumes to jobs I considered accessible and efficient. My advice? Don’t be picky about the kind of job you start off with when you get to your new, big city home. You literally can’t afford to be.

Even if you aren’t a student like I was, one line of work I highly recommended is serving. Why? I needed to find something that would allow me to pay my budgeted rent and the ability to buy groceries without committing to forty hours a week. Serving not only teaches you humility, but it’s the easiest line of work to fall into; there are typically tons of opportunities, it’s an easily transferable trade, and the money isn’t bad, either.

Here are a few hacks to remember for getting a job in a big city:

  • Sign up for job search websites, such as Glassdoor
  • Schedule as many phone interviews as you can before you move
  • But don’t start taking interviews until you are 1-3 months away from your move date
  • For any in person interviews, let your potential employer know you are traveling for potential travel reimbursement
  • Calculate an exact starting so you can cite it for all your potential employers

Step 2: How to Budget for the Big City Prices

It can be hard to decipher what amount of rent you will be able to afford if you haven’t even started your new job. This was stressful for me at first, but I figured out a trick!

I saved up the equivalent of three months’ worth of rent so that I would have everything covered. I did this by saving 10% of my weekly earnings for my Big Move a year (yep, 12 months!) before I planned on moving.

An easy way to keep track of your money is to practice using a personal finance management app on a regular basis. There are plenty, but personally, I like to use Mint because it helps track what is going in and out of my bank account. (Which means I can see when I’ve been whipping out my debit card too much.) You can also set various different budgeting goals so you can start saving for your Big Move and traveling expenses.

I also set simple budgeting stipulations for myself that I implemented to last from the year before I moved, until the year after I moved.

During this time, my budget was strict, but worth it in the end. Here are the key components you need to keep track of:

  • Rent and Utilities: 35% of income
  • Life (food, gas, etc): 25% of income
  • Transportation: 15% of income
  • Debt Repayment (yes, get a credit card): 15% of income
  • Savings: 10% of income

Protip: Affording an Apartment

 

It was actually really easy to find a home within my budget. Unlike my hometown, Orlando has an insane amount of living options! Initially, I started by looking for studio apartments by UCF (there were a lot). But then I discovered Roomsurf, which lead me to find fellow students in need of roommates. It was a lot better (and safer) than using Craigslist.

I got to bunk with a fellow English major and met some of my best friends at my apartment complex. This was another great thing; I didn’t have to live in student housing, but I still lived around people my age.

Here are some things to keep in mind for you Big City home search:

  • Intricately figure out your rent budget before you start looking
  • Include three months’ worth of rent money in your savings (just in case)
  • Budget for traveling expenses and plan one full weekend to look at houses/apartments nonstop
  • Look for low-income housing, often near a city’s major college campuses
  • Find a roommate using Roomsurf, or another roommate app

Step 3: Getting Rid of Your Stuff

Next, start packing!

Rather than bring my baby photo albums and soccer trophies to my new, big city abode, I realized that there were some items that would be best left at my parent’s house. I also realized how much stuff I actually had! This meant either multiple trips or a pretty hefty moving truck rental.

Instead, I decided it was time to condense. Rather than dumping off a box of used clothes at Goodwill for them to make a profit, I found a way to use my old stuff to raise money for my Orlando move.

I hosted a garage sale. Then, I sold the remainder of my clothes to my local Plato’s Closet, a brick-and-mortar shop that will pay you for your slightly worn name brand clothes. What they didn’t want, I listed and sold on Poshmark. (Poshmark is a digital marketplace that allows to list and sell your subtly worn garments.)

Boom! Just like that, I was ready to start fresh, and I even had money in my pocket to fund my Big Move.

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Protip: Affording Movers

Let’s face it, if you’re trying to save money, you probably aren’t going to drop a few grand on professional movers. 

But after I went through all the effort to sell a lot of my stuff, all I needed to do was haul a bedroom, bathroom, and kitchen’s worth of essentials in a small rental truck. So instead of getting some big moving company quote, I just got my rental truck separately and hired a couple movers à la carte. Thanks to this moving costs calculator, I was able to confidently hire the help I needed at a price that was well within my budget. 

How did it work? After packing all my stuff, they got it all loaded into my truck for me (plus my annoyingly heavy couch). Then, I drove my truck to my new place in Orlando with the movers following behind me. After I got there, they just opened up my truck and got it all upstairs to my new place.

Since it only took a couple hours, the whole process only cost me a couple hundred bucks on HireAHelper, which honestly saved my moving day and was way, way worth it for the cost.

Now I’m a City Girl!

Moving to a city completely different from your own will take some getting used to. However, it is a far easier feat than most people realize. If you are looking to move to your nearby metropolis, I highly recommend it. Just like any move, it just takes some budgeting and ambition to get the wheels turning. And with these little tips and tricks up your sleeve, you will be fully equipped to make the Big Move all on your own.

Tiffani is a writer and a dreamer who moved to the big city to explore her opportunities. She has a Bachelor’s in Creative Writing from UCF and likes to travel. She also likes to watch Marvel films while researching social media marketing tips and cuddling with her pup, Lady Pug.
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