How-To Guide for Getting the Best Rental Truck For You

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Few people would argue that moving is a huge undertaking, especially if you’re DIYing it all. And undoubtedly the most important part of planning is the truck that is going to move you and all your stuff to your new home. 

The process of renting a truck is pretty easy. But finding the best deal on a reliable truck that will hold all your stuff can be a challenge. Read on to find out how you can snag a rental truck that fits your needs, your preferences, your budget, and, most importantly, your stuff, along with a few pro tips to really get you moving!

Figuring Out What Size Truck You Need

More than anything else, you want a truck big enough for all your belongings. Trust me, finding out your stuff won’t fit in your UHaul is a nightmare you don’t want to live through.

I rarely had a customer who didn’t say something like “I can’t believe how much junk I have!” Until you have to move it all, you probably won’t believe it either.

Fortunately, there is a fairly painless way to figure out how big a truck you’ll need.

Rental trucks only come in so many sizes. If you live simply, without a lot of furniture and other bulky stuff (like exercise machines, vintage arcade games, and baby grand pianos) you should be able to get away with a truck on the small end, meaning around 12 to 14 feet.

Even if you’re a pack rat with a wrap-around couch, the next size up, around 16 to 17 feet, should be big enough. If you are moving with your spouse or if you have children, you might want to think bigger. Check out the chart in this Hire a Helper article for a more detailed look.

Rule of thumb: if you find yourself waffling between sizes — 12 or 14 feet? 15 or 17? — go with the bigger one. The (likely) small difference in price will more than compensate for the stress of not knowing if all your stuff will really fit.

Just don’t forget about everything in the closets and out in the garage!

Whose Trucks Are the Most Reliable?

Two white Penske rental cargo trucks parked in a lot, displaying the brand's name and logo

You can find good and bad reviews on every rental company out there. Years ago I had a terrible experience with a truck from a major moving truck renter (followed by a customer service experience that was not much better), but plenty of people have nothing but good things to say about that same company.

Overall, Penske seems to have the best reputation for clean, reliable trucks. Their fleet is, by all accounts, the newest out there, and their trucks are of the highest quality and relatively fuel-efficient. These are just a couple of snippets from this third-party comparison of Penske and UHaul.

Reliability can refer not only to the truck you rent but the company you rent that truck from. Forbes recently conducted a comprehensive survey of five nationwide rental companies, with Customer Ratings and Customer Support combining for 30% of their overall rating methodology. Penske came out on top.

But again, your mileage may differ! There’s also availability to consider, as well as other company rules or idiosyncrasies that make it less than ideal for your own move. 

Which Company is the Cheapest?

Here’s where your actual mileage can really make a difference.

Sticking with the UHaul versus Penske theme, we did a side-by-side comparison of the two by performing the same move with each. Which came out cheaper? UHaul did – until it didn’t.

 

“Don’t go to the truck rental place in the morning…Instead, arrange to pick up your truck the evening before your move. You’ll pretty much have your pick of the lot, and you can get as early a start as you want in the morning.”

 

For a short local move, UHaul will most often be the cheaper option. However Penske, with their lower mileage fee on local moves and more fuel-efficient trucks, can prove the more economical choice as you start to rack up miles. Furthermore, for one-way rentals, Penske offers free unlimited miles while UHaul limits the number of miles you can drive before you start incurring extra charges.

For a broader view of the rental truck landscape check out our cost comparison of Penske, UHaul, Budget, Enterprise, and Ryder (if you are a registered business). Keep in mind that these averages may not reflect the cost of options like insurance, equipment rental, or late fees.

Aside from their established charges, rental companies can adjust the quotes they give you based on a few additional factors:

  • The number and quality of trucks available that day
  • Where you live, i.e. in a high-demand city or region
  • Where you will be dropping your truck off, in the case of a one-way move
  • Your own flexibility

Ultimately, the final cost of your rental will depend on your specific requirements combined with the rental company’s situational logistics. So it’s impossible to say with complete accuracy which company will be able to offer you the best deal. 

But that doesn’t mean you can’t negotiate a better deal than the one they offer you.

Ways to Get a Better Deal on Your Rental Truck

Pick your move day wisely:

Do you have any flexibility at all as to when you move? If so, take advantage. Renting a truck on a weekday in the middle of the month versus the always-busy first and last few days of the month can save you both stress and money.

Try a dealer somewhere out of town: 

The smaller dealers out in the boonies might have trucks hanging around while their colleagues in the city are scrambling. If so, they might be eager to make a deal. Call and find out.

Consider renting round trip: 

Dealers need to keep their inventory of trucks in places that are busiest. Otherwise, they have to move the trucks around themselves. So offer to make things easier for them. If you have a car and aren’t moving too far away, you might be able to score a deal by leaving your car behind, making your move, returning your rental and then driving your car to your new home.

What money you save doing this method may be offset by the extra time and gas it might take, so weigh your options carefully and make your call.

See prices for local moving labor. Read real customer reviews. Easily book your help online.

Ask where they most need your truck when you’re done with it:

Again, inventory logistics are a major part of a rental company’s operations. If you can help them out, they might give you a good deal. For example, if you’re moving to Eugene, Oregon, look for a deal that involves dropping your truck off in Portland. Even with the extra cost of getting back to Eugene, you may still come out ahead.

Make phone calls:

As we see in the above points, and in ways you may not even expect, it can pay off to simply speak to people. Ask about possibilities for mutual benefit that don’t show up online. Be friendly. Be inquisitive. Be persistent. You never know. 

Additional Pro Tips for Renting a Truck

  • Know what kind of insurance you’re getting. It is possible that your car insurance, your homeowner’s insurance, or your credit card company will cover you, at least to some degree, in the unfortunate case of a truck rental accident. As always, call and check! If you have no luck, ask your rental representative what kind of insurance is available – what it costs and what it covers. Here’s a good rundown on rental truck insurance terms.
  • Don’t go to the truck rental place in the morning. That’s what everyone does, and getting the right truck (or any truck at all) can be a hassle. Instead, arrange to pick up your truck the evening before your move. You’ll pretty much have your pick of the lot, and you can get as early a start as you want in the morning. You’ll probably sleep better too!
  • Save cash with deals. If you are booking your rental online, HireAHelper offers discounts on Penske and Budget.
  • Consider renting a trailer from UHaul instead of a truck. Even if you have to pay to have a trailer hitch installed on your vehicle, the money you save renting a trailer instead of a truck will in all likelihood more than cover the cost. Plus trailers don’t break down nearly as often as trucks. 
  • Don’t believe everything you read. You may have seen UHaul advertising its trucks for as little as $19.95 per day on local moves. In reality, that’s just the baseline. Even for a simple one-day in-town move, you’ll end up paying much more.

Cost, quality, customer service, insurance, truck size, and availability. It’s a difficult road to navigate! But with knowledge, persistence, and a few tricks up your sleeve, you’ll be well-equipped to handle this last and extremely important piece of your moving puzzle.

And hey, if you really want your stuff to fit into a truck that’s smaller and less expensive, why not call in the pros? They’ll not only pack your belongings so they take up less space, but they’ll also make sure it’s all packed right, so everything in your truck arrives safe and intact at your new home.

The Comprehensive Guide to Moving With a Child

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Moving With Small Children is a Big Challenge. Here’s How to Succeed.

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6 Reasons Why Planning Your Summer Move in the Winter Saves You Money

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My wife thought I was nuts. It was only the end of February, but I was already hauling in piles of used boxes so I could start planning my move. “We’re not moving until the end of June!” she cried, visions in her head of sleeping on the floor between stacks of cardboard boxes, I guess.

I told her I knew what I was doing and disappeared into the basement. And in fact, I did.

There are plenty of understandable reasons not to start planning your move four months ahead of time. But those reasons don’t seem so smart when you suddenly realize you’re moving in three days. 

If you’re looking to move sometime between Memorial Day and Labor Day (along with about 20 million other people) you have even more reason to get a jump-start on things. These are the most practical reasons why.

You can use extra time to do much-needed homework

There is one major reason people end up with crappy movers – or in some cases end up getting scammed by people posing as movers: They didn’t do their homework before hiring them.

What does “homework” mean?

  • Find and read real reviews on your local moving company (here’s an example from San Antonio)
  • Look up a moving company’s Better Business Bureau rating
  • Research if a mover is a legally registered transporter of household goods

Particularly if you are moving in the summer (seriously, literally millions and millions of people move between June and August), you want to give yourself time not only to find the right movers – i.e., movers who will treat you right – but you don’t want to miss out on hiring the movers that would have been perfect for you because somebody beat you to it. If you think hiring movers could be expensive, you should see how much hiring bad movers could end up costing you …

You might love our:

Moving Cost Calculator

If the quote from your movers felt expensive …
Make sure it lines up with the costs reported by other Americans.

And true, you may not know several months in advance exactly what day you’ll be moving. But don’t wait until a week before you’ve written “Moving!” on your calendar to start doing your homework. Get on it!

Plan your sales-rep walk-through before everyone else does

As the summer approaches, moving company sales representatives are just as busy as movers. Sometimes they’re even busier. But having a grasp of what you need ahead of time will prevent from your two-hour move turning into a six-hour one.

Conventional wisdom says you should get at least three in-home estimates if you want an estimate you can be fairly confident in. If you wanted to be absolutely thorough by price and quality, you not only need to find three solid moving companies, you need to find times that work for their three sales reps and for you. The closer you are to move day, the busier you will be. The closer it is to summer the busier they will be.

The good thing is, you don’t have to know when you’re moving to get your estimate.

You do, however, have to know what you will be moving. Of course, you can make some changes down the road if need be. Just be sure to communicate these changes ahead of time, not on move day!

Protip: Your sales rep might notice things you wouldn’t even think about, like the fact that the big office desk you assembled in the spare room isn’t going to fit out the door, or that your massive fish tank will probably need to be crated.

Having the luxury of time to get these unexpected extras taken care of may prove to be a lifesaver.

You’ll create a rapport with your mover

If you want to be efficient, you don’t want a bunch of perplexed strangers showing up on moving day.

While you won’t have much to worry about if you hire movers through HireAHelper (after 70,000 5-star reviews, we can say things like that), getting to know each other before the actual move day creates a good vibe for both parties. More than this, having time to ask questions and bring up concerns helps your movers prepare for the job ahead. 

By the same token, you can expect your movers to be as busy as you are in the lead-up to your move. Say hello, let them know what you need, let them know you appreciate it, and then step back and let them do their thing. 

You might get a better rate

We can’t absolutely guarantee that you’ll end up paying more if you hire your movers in the middle of May rather than the middle of March, but we are dead-certain you won’t save yourself any money by waiting until the last minute to book your movers. Unless of course the only movers left available are sketchy guys with a string of bad reviews. 

If you’re a couple months ahead of the game you’ll likely also get a much better deal on your rental truck. And your chances of nailing down the right size truck for your move also goes way up. (If you do find yourself having trouble scoring a rental truck check the tips we offer in this post.)

See prices for movers by the hour – instantly.

Read real customer reviews.

Easily book your help online.

 

You’ll avoid those sticky last-minute expenses

As move day approaches you’ll be going absolutely nuts tackling a thousand last-minute tasks, from canceling utilities to meeting with your landlord/realtor, to cleaning your apartment well enough to get your deposit back to getting all that non-perishable food to the soup kitchen. It will be in these final frenzied hours and days that you’ll be glad you got a three-month head start.

You can pace (and pay for) your packing little by little

Even if you book your movers (and your rental truck) early, if you have a decent amount of stuff and you’re moving a fair distance, you’re going to have to shell out a good chunk of change for

That’s simply the nature of the beast.

Protip: But while there may be nothing you can do about how far you have to move, you just might feel extra motivated to lighten your load by getting rid of all the stuff you know you don’t really need. (You might also feel a sudden urge to save some bucks by packing up the entire house yourself. Both are easier when you have a bigger window to work in.)

We do guarantee, by the way, that once you start packing, you’ll realize that you have about three times as much stuff as you thought and it’s going to take you quadruple the time.

Yep, if you’re like me, you’ll likely be so tired that you’ll have no problem sleeping on the floor between those stacks of cardboard boxes. But just to be safe, pack your bed last.

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