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The Moving Checklist: Everything You Need to Know to Move

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Updated (01/6/2020): New info for 2020

The moment you know for sure that you’re about to move, life seems to turn on its head.

You instantly have a million questions on what to do next, but often feel like you have no place to turn for those important answers. That’s where we come in! This moving checklist will ensure that you get all of the essentials done so you stay on track for a stress-free move.

Create a Timeline to Tackle Your Move Using Our Moving Checklist

Moving is a process. It shouldn’t (and can’t) happen overnight. Our checklist provides a detailed and resourceful step-by-step guide as you start your journey to a new place, big or small. What should you be doing now? What should you be doing the month, week, or even day of the move? Heck, is there anything extra to do after the move, besides unpacking? We’re here to answer all of those questions for you!

Table of Contents

  1. 6 Weeks Before Move Day
  2. 4 Weeks Before Move Day
  3. 3 Weeks Before Move Day
  4. 1 Week Before Move Day
  5. A Successful Moving Day
 

6 Weeks Before the Big Move

Moving Checklist: 6 Weeks Out

How do I plan to move out? And what are my moving options?

Before you begin this moving checklist, we highly suggest you read this Moving 101 guide to get all of the details on your moving options. Essentially, moves fall into one of these three categories:

  • Do-It-Yourself Move: You rent the truck (or find a friend’s truck), load it up, then drive it all to the next location by yourself or with friends.
  • The Hybrid Move: You hire help to load and/or unload the truck, you drive and rent the truck.
  • Full-Service Move: You can relax while the movers take care of loading and driving. The movers you choose will depend on a number of factors, including budget and timeline.

Moving101 has charts and up-to-the-day costs to help you find the right move for your situation. Plus, you can use the Moving Cost Calculator to get your budget in order from the very start.

When should you schedule movers?

For the absolute best prices and flexibility, start purusing available movers and trucks now, at roughly six weeks out.

If you are renting a truck for your move, make sure to compare your options. U-Haul isn’t the only option anymore. Budget and Penske are just two of the rental truck competitors that have their own fleets available all over the country.

Now, you don’t necessarily have to stress about actually booking movers just yet … you have until about three weeks before the move to do it comfortably. And if you’re just booking labor-only move helpers from HireAHelper, you also have plenty of time to secure them – you don’t necessarily have to start worrying until two weeks before the move. After that, though, movers and trucks become harder to come by.

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How do I prepare to move to another state?

However, if you are booking a Full-Service Move, complete with movers, a truck and even a container, then booking now at six weeks out will keep you right on track. This is especially true if you are moving to another state, where things like state laws and paperwork for movers going across state lines come into play. This month and a half timeline is more likely to ensure the things you need on moving day are available and reserved just for you!

Consider renting a container for your things.

Container moves are a perfect way to move in some situations, especially ones where your new property is not ready yet. This container guide lays out the pros and cons to help answer whether or not a container move is a good fit for you. Did you know most moving companies will store your container for one month for free? Yes, this guide has the scoop to help you decide what’s the best plan for your situation.

Get rid of the stuff you don’t need now before you think about packing.

Purging before a move is a great idea for a number of reasons. Not only will you have less to pack up and move, but you’ll also have less to unpack and organize in your new place. The easiest way to slowly purge is to keep a small box or bag in every room of your house (especially in the closets). Items you find that are broken, missing or just never used should be added to these boxes and eventually donated or thrown away. You can also have a garage sale or sell your old items online, which will help you make some last-minute cash right before your move. For items you end up donating, be sure to save the documentation from the donation center so you can use it as a tax write-off at the end of the year.

What exactly can I do with my old stuff?

When it’s time to finally sort through the items in those donation boxes, here is a list of items you can donate to particular spots in your city. And if you have any random items to get rid of (a mattress, outdated appliances), we’ve got you covered too. Read up at those links!

4 Weeks Before the Big Move

Moving Checklist: 4 Weeks Out

Start notifying businesses about your upcoming move.

Four weeks before your move is a good time to start notifying the necessary people or companies about your relocation. These parties include:

  • Utility companies
  • Local schools
  • Homeowner’s insurance company
  • Current landlord
  • Bank/credit card companies
  • Government agencies
  • Anywhere you hold subscriptions
  • Anyone else who may be sending you important documents over the next few months

Not only do you want to notify them of your move, but of course you will need to give them your new address to them if you will still be using their services. When it comes time to change your mailing address, this step-by-step guide was extremely helpful for us.

Start collecting moving boxes now.

No moving checklist is complete without helping you figure out what kind of moving boxes you want. And there are plenty of ways to get them on the cheap … or even FREE if you do a little research. This checklist outlines all of the places you can score free boxes, and here’s a list of places you can try to at least get a deal on the ones you do purchase. But always remember that wherever and however you get your boxes, be sure they are clean and in good shape. No matter how cheap they are, there’s no value in getting your stuff dirty or crushed.

HireAHelper Free Moving Box Checklist (click to expand)

Since you still have plenty of time before the move, you don’t need to be frantically throwing items into boxes. Four weeks is plenty of time to start packing your stuff with an organized game plan. Will you pack items from one room together? Will you pack items of the same size together? Whatever method works for you is great, just be sure you are labeling your boxes as clearly and as detailed as possible so the unpacking process is even easier! If you’re not sure what labeling system is best for you, we really love this trick because it makes moving day efficient.

Purchase furniture to be built or delivered. 

Buying furniture now is a great idea so it can be ordered and delivered to your new home just as you’re about ready to set things up. Instead of lugging over that king-sized bed or oversized buffet, sell those items on Craigslist and look for new items that will fit. If they’re back-ordered or will take time to ship, that’s perfect because you still have a month to go!

Remember: if you have them shipped to your new address, you won’t have to worry about moving them. For items you end up buying on Craigslist, be sure to set up the pickup date on your moving day so that you can utilize the truck you have already rented! You can use this same trick at stores like IKEA. You can do all of your shopping and arrange to pick up these large pieces on your moving day so you can get the most bang for your buck for your moving truck rental.

3 Weeks Before the Big Move

If you decided to rent a truck, figure out which one and how big it needs to be about now.

Now that we’re three weeks out, it’s time to book your truck. The kind of truck you rent will be different for each move, but it will mostly depend on how much stuff you’re moving from point A to point B. You may want to shop around to find the best deal and see which day will be the least expensive. This post guides you through all of these important truck rental factors.

Okay, who exactly should I hire to move my stuff?

That’s the easiest question on this list! Just check out HireAHelper for all of your heavy lifting needs. You can find local movers to help you on moving day so you won’t have to lift a finger. It’s suggested that you book your Helpers about 2-3 weeks in advance, so now is the time to get this checked off your to-do list.

It’s (officially) time to start packing.

It’s finally time to start packing up. And since you already figured out where to get boxes on the cheap, you can go ahead and pick up all of your moving supplies. Don’t forget to consult this post for a list of all of the supplies you will need for packing (plus tips to pack them up efficiently).

Make sure you know what you’re not allowed to transport on moving trucks.

Yep, you can’t bring it all! Here’s an entire list of things you should keep off the truck come moving day. Be sure to have a game plan to get these items to your new place.

How do I pack strange objects?

Moving Checklist: 3 Weeks Out

Let’s face it, not everything you own is going to fit nicely into a cardboard box. But we’ve got you covered with step-by-step instructions to pack up even the most unusual objects, such as these: 

1 Week Before the Big Move – What should I do a week before moving?

Do the mandatory cleanups of your old place.

It’s always nice to leave your old property in good shape for the new homeowners, but for renters, it’s imperative to do a few things before you leave in order to increase the chances of getting your security deposit back. After your place is emptied, make sure to patch and paint any holes in the walls so you don’t get charged for this simple repair. If there is anything else your landlord requires (like getting the carpets professionally cleaned), be sure to coordinate this before you head out.

What else should I pick up at the store?

Call us crazy, but we think a fanny pack may be the best thing to wear come moving day … and here’s why! Now’s the time to find a sweet one so you’re all prepped and ready.

Also, consult this list so you have the seven items you absolutely need for moving day.

Prioritize the right cleanups for your new place.

Cleaning is the next big one on our moving checklist. If you can get into your new house, we highly suggest you head over there before you actually move everything in to give the space a good, deep clean. Here are five areas that need some TLC right away. You can also setup time for a locksmith to come over to your new place to re-key the locks shortly after your move.

A Successful Moving Day

Moving Checklist: Moving Day

Be fully prepped with all the right stuff.

  • Put on your handy dandy moving day fanny pack and make sure you have these moving day essentials all ready to go.
  • If you booked a container, it should be fully loaded before moving day … especially if you have a morning pickup for your container.
  • If you rented a truck, make sure you get to the rental place early to avoid a line. Start your day on the right foot and totally on time! Also, if you hired Helpers, make sure you allow yourself at least an hour for picking up the truck so you can get back in time. You don’t want to waste any valuable time with your hired help!
  • The best thing you can do is to have a talk with you and your moving team at the beginning of the day. Go over all of the key pieces of information so everyone is on the same page from the start. You need to be a confident leader!

If I hired movers what should I do?

Sit back, be a manager and watch them do the heavy lifting. Yes, this may feel a little awkward, but it’s what they’re there for! (Plus, for insurance reasons, you’re usually not allowed to help anyway.) Don’t be afraid to speak up if you want them to do something differently, like wrap the piece of furniture with one more pad for safety!

If I didn’t hire movers what should I do?

Get ready to hope your friends show up! Maybe do some stretches so you can avoid injury and mentally prepare yourself for being on the downside of a couch in a stairwell praying your friend holding the top doesn’t let go! At the very least, it’s going to be a long day, so stay hydrated and nimble. You’ll be extra excited to check this off the moving checklist.

Unload and label your stuff in the most efficient way.

If you used our labeling tips to make a gameplan for which room each box should be delivered, then you’ll want to label the doors in the new place based on the key. This will keep things organized and will ensure that your Helpers get the right boxes in the right rooms of your new pad.

Should I tip my movers? If so … how much?

There’s a lot of debate on whether you should tip your movers or not, and if you do tip…how much should you cough up? For more clarification, check out this post and then make your call.

Following Up After the Big Move

Moving Checklist: Hiring Movers

Get rid of or utilize all your moving boxes correctly.

Chances are you’ll have a lot of leftover boxes. Here are some ideas to make the most of all of that cardboard:

If you can keep those boxes around for your next move, your future self will thank you. But if you don’t want to repurpose or don’t have the room to save them, please, don’t forget to recycle them! Here’s a searchable database that’ll let you know the closest place to recycle anything of yours that can be reused, including those moving boxes!

Meet your neighbors online!

Nothing like starting off on the right foot with the people you’ll be living next to for quite some time. Check out this post on neighbor etiquette, download the Nextdoor app (must have!), and then muster up the courage to head next door and say, “hello.”

Unpack (efficiently). 

Of course! We’ve got industry tips to make your unpacking party more manageable and more enjoyable. (Yes, it can be fun, but make sure you don’t hurt your back!).

Can I finally relax?

Yes, it’s time to celebrate! You definitely deserve to focus on this celebration step before moving onto the few remaining steps! After your move we think it’s important to take a deep breath and celebrate in your new home. You’ve earned it!

What’s next?

Now the fun finally begins … getting settled into your new home! Consider painting the walls one of our favorite neutral colors, adding some smart home accessories, and even try tackling some of these DIY projects to transform your new home into home, sweet home. 

Two Ways to Take This Moving Checklist With You

    1. Tried and True Printer Friendly PDF – A ready-for-paper checklist. Pencil sold separately.
    2. Digital Friendly *Expanded* Version – Download/screenshot/save to your camera roll.
Illustrations by Dola Sun

Can Movers Help You With Other Stuff Besides Moving?

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If you thought moving companies do nothing but put all your stuff on a big truck, you’d be right—if you were living sometime in the distant past.

Today’s moving companies are constantly expanding their range of services and offering them all à la carte. That half-job or heavy lifting you need help with? Sure, you can try begging and bribing your friends, or you can call up a few movers in your area. You might be surprised at what they can help you with.

So What Else, Exactly, Can Movers Help With?

More than you can probably imagine. Heck, you don’t even need to be moving to have them give you a hand! More and more, people are turning to moving companies for all kinds of tasks too big to tackle alone. Movers make great day laborers, for things like:

Clearing out your garage or basement

  • Having a couple of sets of hands to move stuff while you figure out whether it goes to the curb or your cousin’s house or back into the garage can save you an entire weekend (if your garage looks anything like mine)
  • This also applies to attics, sheds, or anywhere

Hauling individual furniture from Point A to Point B

  • From your house to the curb; from your bedroom to the basement; to that cousin’s house; to the municipal trash dump; to your local secondhand store or consignment shop

Moving everything out of the room you are repainting or remodeling 

  • And then moving it back when you are done

Hauling stuff to your home from the furniture store

  • Or from your second cousin’s house, or from the garage of the guy selling that big beautiful piano on craigslist

Movers can (and often will) also take care of those jobs tangential to a move:

Even if you’ve managed to tackle your entire move on your own, you may be left with a mountain of unwanted cardboard boxes and unusable packing paper that you just don’t want to deal with. Movers, however, see gold in those mountains. So try giving them a call.

Protip: Most movers tend to charge for a minimum of two hours of labor, due to scheduling their business hours. This is not by any means a hard and fast rule, but make sure you ask before you book your help.

Can I hire movers to JUST help me load and unload my U-Haul?

You betcha!

Renting a truck or a moving container and hiring moving labor for all the heavy lifting is a huge trend—and for good reason. You save a ton of money by renting your own truck, and you save your back by hiring movers.

À la carte movers often:

  • Bring all the equipment
  • Have all the knowledge necessary to do the job right
  • Pack stuff you need packed, wrap stuff you need to be wrapped
  • Load it all up safely and securely

You drive your U-Haul (or Penske or Budget), or have your portable container delivered, and a fresh crew of movers unloads everything at your new home. This is what we call a Hybrid Move. As far as moving goes, it’s the best of both worlds. And it’s what HireAHelper movers do best.

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Protip: If you are moving locally, your movers may be able to rent you moving blankets for a small fee. But if you are moving out of the area, you might be able to rent them from your rental truck company. You may, however, have to buy them. Just please don’t move without them!

Can my movers do my entire move?

Yes, of course. Your traditional Full Service moving company will handle the whole moving enchilada if that is what you want, including packing up your entire home, right down to your last box of biscuits. This is the easiest way to move. It is also by far the most expensive.

Movers Know Best

Of course, we can’t tell you what’s best for you. But we can say with total confidence that movers know how to best handle your stuff. Whether it’s a single item job or a few pieces of heavy furniture; whether you’re moving one room or one door down or one hundred miles away; whether you need loading help, unloading help, or both, hiring moving labor is the best and most economical way to make sure your belongings are taken care of.

If you’re not sure what to do, that’s cool. Calling a mover and asking a few questions costs nothing. And it could end up saving you a lot.

Illustrations by Rob Wadleigh

How to Best Unload Your Moving Truck

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Loading your truck is like getting ready for prom. You want everything to be perfect.

Unloading, on the other hand, is kind of the same way; take everything off, drop it on the floor and go jump in the pool with your friends, right?

Yes and no. Unloading a moving truck is definitely easier than loading one, but like jumping in the pool, there are good ways and bad ways to do it.

Below are some tips for safety and speed so you can not only do the job right but have plenty of time for the post-party. (And this all applies for moving containers too!)

How to Prepare Your Unload

Park on a flat, level surface

If you are renting a portable container like a PODS, you can expect it will be set on even ground. The same thing goes for a rental truck.

You’ll want to park in a similar level place, to make unloading both safer and easier. If you simply have to park on a sloped surface, point the front of your truck downhill. (You can imagine why.)

Apply the emergency brake

This applies even if you park on a level surface. It also doesn’t hurt to put chocks – or rocks or blocks of wood – under one or more of the wheels. 

Open the back of the truck slowly

Your stuff will have shifted around in transit, and the possibility of something tumbling out onto the ground, or on you, is very real.

If something is about to come tumbling out, you may feel and/or hear it pushing against the door as you open it. But not always.

Keep your eyes open and have an extra set of hands ready.

Ramps slide out quickly, be careful

Rental trucks generally come equipped with a loading ramp that slides right out from under the rear door. Unlatching it, sliding it out and locking it in place is simple. So is hurting yourself if you aren’t careful.

That ramp is heavy! And pulling it too hard can turn it into a battering ram with you being the one getting battered. Ease it out all the way and set it down on something not your toes. And remember to set those hooks at the top of the ramp securely in place!

How to Unload Safely and Quickly

Get off to a pretty slow start

That’s right! Even if nothing looks about to topple over, you still want to take it easy when you begin unloading your stuff.

Your stuff will shift and resettle in transit

This goes triple if you have a freight trailer!

The pedal of the bicycle you so carefully placed on top of all those boxes might now be stuck in between two of those cartons, and pulling too hard trying to free your bike can send a whole stack of stuff cascading down on top of you. 

Remember, if your truck was packed to the gills, you won’t have much room back there for your feet. Take your time. Watch your step. Ease those first items off the truck, always aware of how close your Nikes are to the edge of that deck. One misstep and there goes your stuff (and you).

Assign a ramp person

If you have someone (or a few people) helping you, assign one person to stay on the truck to break down the load and put everything at the edge of the deck where the others can grab it without having to climb into the truck.

Not only does this save time, it also eliminates a ton of bending over.

Working like this, it’s never long before the person on the truck gets ahead of the others. This is a good time for that person to nominate someone to help carry that sofa or dresser off the truck and into the house. In addition, jumping off the truck and helping get all the stuff they’ve set on the deck into the house is the obvious way to keep the process rolling.

Tackling the unload all by yourself? Try working in a similar fashion. As you break down your load, position as many boxes and other items as possible along the edge of the deck. Then you’ll be able to make a bunch of trips back and forth without having to walk up and down that ramp every time, saving both your legs and your back.

 

Form a box brigade

Building on above, if you are lucky enough to have two or more people helping you unload:

  • Keep one person working on the truck
  • One person carrying stuff from the truck to a staging area (usually the garage or the front door)
  • One person working inside carrying everything from the staging area to where it all belongs

Naturally, the person on the truck will start getting ahead of the person carrying stuff to the staging area, who will in turn probably get ahead of the person running back and forth inside the house. Periodically jumping off the truck or stepping inside to help your buddy catch up keeps everyone moving – and quickens the process of emptying out that truck or portable container.

Which, of course, leaves more time to enjoy the pool.

Use a dolly

When you are unloading your moving truck, a hand truck (also known as a dolly) is your best non-human friend.

Rolling heavy stuff means you don’t have to carry it. Rolling a stack of boxes means making one trip instead of three or four! The bigger your load and the heavier your stuff, the more you will thank yourself for having that hand truck around. It’s an essential item to rent of your moving truck doesn’t come with one, or if you don’t hire moving labor.

Make sure, by the way, to use that hand truck correctly. You should always be higher than the dolly when rolling stuff down that ramp. If you are hand-trucking something large and/or heavy, have an extra set of hands at the lower end to keep that thing moving steadily—and slowly!

Want to really learn how to use a dolly? Check out this post.

Center everything before it goes off the truck

It goes without saying that when you’re unloading major appliances and large pieces of furniture – or anything for that matter – you want to be doubly certain neither your feet nor the wheels of your hand truck miss that ramp.

But you also want your hand truck to hit the ramp squarely; if one wheel starts going downhill before the other your hand truck will start to tip to one side. Your buddy on the bottom end will naturally try to steady it, which can send one of his feet off the side of the ramp, and things will just keep going downhill from there.

Whether you are rolling or carrying that big heavy appliance or piece of furniture, you want to get centered on the back of the truck before you head for that ramp.

Again, when using a dolly, those wheels go down before you do. If you and a buddy are carrying that item, whoever is holding the bottom end needs to travel down first. In either case, the person on the lower end is responsible for maintaining a straight line of forward progress. 

Ready to unpack?

That’s a whole other thing, so make sure to read our unpacking guide too!

Protip: If you have to walk up a slope or up any stairs, it’s good practice to turn yourselves around so the person holding the top of that big bulky piece is again in a higher position.

Going upslope, however, the person on top takes over steering duty. The person on the bottom then will have the responsibility of providing most of the upward momentum. (This is especially true when going up a staircase.)

In other words, the person on bottom pushes while the person on top does their best to avoid banging into the walls and tripping up the steps. 

Get Some Quick Help

And if all else fails (or you realize you have more stuff than you thought you did after loading your truck), do yourself a favor and double-check our movers’ prices for unloading trucks.

Get Help Unloading Your Rental Truck

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From my decades of experience moving people, an unbooked mover is pretty motivated to come out, as opposed to sitting around doing nothing. Do a quick fly by on HireAHelper if you were wondering, “But are there any local movers near me available to lend me and my friends a hand?”

I’ve saved plenty of people’s moving day who thought to check, even last second.

Illustrations by Emily Roberts

What’s a Moving Container? A Guide for Everything You Need to Know

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If you’re planning a move and have done the slightest bit of research, you might be wondering, “What’s a moving container?” Most of us can understand rental trucks, which we often see passing by us on the highway.

Well if you’re still confused, think of moving containers as the younger, hipper cousins to rental trucks.

Moving containers (commonly, but incorrectly called moving pods given “PODS” is a specific brand) are basically just portable storage units. They are metal or wood containers in which you can store your stuff.

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Because they are portable, they can be loaded onto a truck for transport down the block (or across the country!). Moving containers make it ultra-convenient for people to load, pack and transport their stuff.

They can be delivered to your home or office, where it remains on the grounds while someone loads it up with your stuff. When you’re ready to move, you can call the company to have a professional driver pick it up and deliver it to the next location. There, you unload the goods and move in! You might have seen them on the grounds of your neighbor’s home or local businesses.

Once you know what they are, you’ll start spotting them everywhere.

What Do They Look Like?

It varies, but by and large, moving containers just look like big boxes. Container sizes vary. Some are as big as 16 feet long, while others are as small as 7 feet long. Their heights differ, too. Some are skinny and taller to take advantage of the height to pack in more stuff. Others are shorter, which is really convenient for loading but, of course, might not allow you to fit as many things.

Where Do I Go to Get a Moving Container?

PODS claims to be the founder of this niche in the industry, and it is arguably the best known of the container companies. But there are other big names, including 1-800-PACK-RAT, Smartbox, and Go Mini’s, to name a few. Even U-Haul has gotten in on the act with U-Box.

What Are the Differences Between Companies?

PODS offer customers the chance to rent up to three different sized containers based on their needs. Others, such as Smartbox, rent out just one size container. (In their case, it’s 8 feet wide and 7 feet tall.) Containers are also made of different materials, depending on which company you choose. PODS are steel-framed. U-Pack’s containers are made of “weatherproof metal.” Some others are made of wood and usually include some weatherproof type of covering instead.

People frequently debate the merits of each type of container. Some say the metal containers – the likes of which can be found at PODS and 1-800-PACK-RAT – are best because of their sturdy construction and ability to stand up to any kind of weather. Others argue they lack air circulation, which can potentially cause mold, mildew, or at the very least, musty smells. The wooden containers, such as the pressure treated plywood ones that U-Haul/U-Box rents, might allow for more ventilation, but they are not necessarily as weather resistant.

If you really want to dig into all the pros and cons of each company, including average prices, reviews, pictures and more, check out the moving container page at Moving101.

How Much Do Moving Containers Cost?

Moving containers can be pretty affordable relative to other moving services. They are especially good for those moving to and from smaller homes and apartments. 

Prices can range between around $500 (to move stuff to and from a small home or apartment in a local move) to $5,000 (for multiple containers making a long-distance move with many items from a large home). The cost really depends on the amount of stuff you plan on transporting and the distance the driver will be traveling.

How do you figure out exactly how much your containers would cost? These are the questions to ask:

How Big Is My Place I’m Moving Out From?

When you have a bigger home, you generally need to rent more containers, which of course elevates the price.

In addition, you have to be able to park these containers somewhere without violating local ordinances; with multiple large containers, you might have trouble—especially in a city where parking can be challenging. Sometimes, more containers also require more drivers or trucks. This all matters when gathering estimates.

Where Am I Moving To and From?

As you might imagine, the cost also depends on which company you choose, based on which container is better for your stuff and if they’re available in your area.

For example, PODS typically charges a little more than $600 for a local move and more than $3,000 for a long-distance move. On the other hand, Door to Door charges about $1,700 for local moves and more than $2,300 for a longer move. (UPDATE: Door to Door has been purchased by U-Haul and absorbed into their U-Box service.)

Moving101 Container Price Comparison

Clearly, all the prices are more than you would spend on a rental truck that you would drive yourself. That makes sense if you think about it. Companies are baking in the costs of the professional driver, their moving trucks, maintenance and fuel. (The cost will also rise the longer you keep the container for storage, as well as the more stuff you have to pack.)

Generally, moving containers remain economical for many of those planning a move and looking for a little more convenience and storage. It will cost more than a full-fledged DIY Move that includes renting a moving truck, but it won’t break the bank in the way a Full-Service Move would cost.

When Would I Use a Moving Container?

Moving containers are a good fit for people who want to conveniently load and unload their stuff in a specific location, on their own schedules. (There’s also no question it’s a better fit for those going a shorter distance and moving less stuff.) But there are plenty of times a portable storage is your best option.

Let’s say you can’t get the key to your place until the 25th of the month, but your lease ends on the 14th. What do you do? You call a moving container company.

How Does Booking a Moving Container Work?

Then typically, you go online or get on the phone, pick out a container, then schedule a date to drop it off wherever your stuff is. A sales representative will help you schedule based on how long you plan to keep the container for loading. You might ask about keeping it longer for storage purposes, in which case you can keep it on the grounds of the old place, or have it transported to the new place if you can get permission from owners or those moving out. Or you could even keep the container in one of the company’s storage facilities if they offer one.

You might need the container a few days to load it up. This is one of the differentiating factors between moving containers and trucks (and sales reps love to point this out). After all, rental trucks usually lock you into a schedule with little to no wiggle room.  

But there’s a catch with that flexible schedule. Sure, you can keep the container for long periods of time. However, if you keep containers longer than one month, you will pay much more than the original estimate because moving container companies generally charge by the month.

That means you have one month to load your stuff, schedule a pickup and delivery at the next destination, unload, and finally plan for the final container pick up.

About that pickup: usually, the container company sends out a driver to load up your container onto a big truck and drive it to where it needs to go. Another reason people might find containers appealing is the fact they don’t have to drive a van or big rig themselves. You leave the driving to professionals. Anyone hesitant to maneuver one of those big trucks on a highway or a long distance could see this as a major selling point.

Can My Movers Help Me with Moving Containers Too?

Yes! Professionals can load and unload containers just as they would a rental truck. You just have to ask!

Moving containers can be a smart choice for people who are looking to make a Full-Service Move at a fraction of the cost, or especially to pull off a Hybrid Move. It’s also a great option for those who need storage. Getting professional help moving can make the move actually not stressful. If you want to save your back and your relationships (by not having to ask family and friends for help), then they’re worth consideration.  

What If I’m Moving Long Distance?

Most container companies are actually excellent alternatives to traditional moving companies, since you can save a lot more money and transport is still included in your cost.

The best way to do a stress free, long distance move while still saving money is by hiring local moving labor on both ends of your move. This is called “Hybrid Long Distance”, and HireAHelper employs people who are trained professionals in getting you the best possible price point – sometimes as much as 40% cheaper than those big vans you see on the highway.

Click here to learn more about how to cut down the price for a long distance container quote.

Where Should I Start?

  • The first step is learning about the different companies and types of containers they have. Check out Moving101 for all the info you’d ever possibly need. Since every moving container company’s reviews and prices are gathered there in one spot, you can easily find your best option for you, based on your budget, availability and type of container.
  • The second step is to call up the sales representatives to get the low down on their availability, find the best fit for you, and book it!
  • The last step is to decide if you’re going to hire professionals to help you complete tasks like loading and unloading the container. Remember, don’t feel boxed in. You have the power to choose how long they work for and what items they move for you.

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With a little planning, moving containers fit nicely into any Full-Service Moving hack or Hybrid Move. You can keep your stuff somewhere while you’re moving, or have someone drive your stuff to wherever you need it. If you’re moving, you’d be a little silly to not compare prices and see if a container could save you a lot of money, or if using one would just be way more convenient.

6 Reasons Why Planning Your Summer Move in the Winter Saves You Money

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My wife thought I was nuts. It was only the end of February, but I was already hauling in piles of used boxes so I could start planning my move. “We’re not moving until the end of June!” she cried, visions in her head of sleeping on the floor between stacks of cardboard boxes, I guess.

I told her I knew what I was doing and disappeared into the basement. And in fact, I did.

There are plenty of understandable reasons not to start planning your move four months ahead of time. But those reasons don’t seem so smart when you suddenly realize you’re moving in three days. 

If you’re looking to move sometime between Memorial Day and Labor Day (along with about 20 million other people) you have even more reason to get a jump-start on things. These are the most practical reasons why.

You can use extra time to do much-needed homework

There is one major reason people end up with crappy movers – or in some cases end up getting scammed by people posing as movers: They didn’t do their homework before hiring them.

What does “homework” mean?

  • Find and read real reviews on your local moving company
  • Look up a moving company’s Better Business Bureau rating
  • Research if a mover is a legally registered transporter of household goods

Particularly if you are moving in the summer (seriously, literally millions and millions of people move between June and August), you want to give yourself time not only to find the right movers – i.e., movers who will treat you right – but you don’t want to miss out on hiring the movers that would have been perfect for you because somebody beat you to it. If you think hiring movers could be expensive, you should see how much hiring bad movers could end up costing you …

You might love our:

Moving Cost Calculator

If the quote from your movers felt expensive …
Make sure it lines up with the costs reported by other Americans.

And true, you may not know several months in advance exactly what day you’ll be moving. But don’t wait until a week before you’ve written “Moving!” on your calendar to start doing your homework. Get on it!

Plan your sales-rep walk-through before everyone else does

As the summer approaches, moving company sales representatives are just as busy as movers. Sometimes they’re even busier. But having a grasp of what you need ahead of time will prevent from your two-hour move turning into a six-hour one.

Conventional wisdom says you should get at least three in-home estimates if you want an estimate you can be fairly confident in. If you wanted to be absolutely thorough by price and quality, you not only need to find three solid moving companies, you need to find times that work for their three sales reps and for you. The closer you are to move day, the busier you will be. The closer it is to summer the busier they will be.

The good thing is, you don’t have to know when you’re moving to get your estimate.

You do, however, have to know what you will be moving. Of course, you can make some changes down the road if need be. Just be sure to communicate these changes ahead of time, not on move day!

Protip: Your sales rep might notice things you wouldn’t even think about, like the fact that the big office desk you assembled in the spare room isn’t going to fit out the door, or that your massive fish tank will probably need to be crated.

Having the luxury of time to get these unexpected extras taken care of may prove to be a lifesaver.

You’ll create a rapport with your mover

If you want to be efficient, you don’t want a bunch of perplexed strangers showing up on moving day.

While you won’t have much to worry about if you hire movers through HireAHelper (after 70,000 5-star reviews, we can say things like that), getting to know each other before the actual move day creates a good vibe for both parties. More than this, having time to ask questions and bring up concerns helps your movers prepare for the job ahead. 

By the same token, you can expect your movers to be as busy as you are in the lead-up to your move. Say hello, let them know what you need, let them know you appreciate it, and then step back and let them do their thing. 

You might get a better rate

We can’t absolutely guarantee that you’ll end up paying more if you hire your movers in the middle of May rather than the middle of March, but we are dead-certain you won’t save yourself any money by waiting until the last minute to book your movers. Unless of course the only movers left available are sketchy guys with a string of bad reviews. 

If you’re a couple months ahead of the game you’ll likely also get a much better deal on your rental truck. And your chances of nailing down the right size truck for your move also goes way up. (If you do find yourself having trouble scoring a rental truck check the tips we offer in this post.)

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You’ll avoid those sticky last-minute expenses

As move day approaches you’ll be going absolutely nuts tackling a thousand last-minute tasks, from canceling utilities to meeting with your landlord/realtor, to cleaning your apartment well enough to get your deposit back to getting all that non-perishable food to the soup kitchen. It will be in these final frenzied hours and days that you’ll be glad you got a three-month head start.

You can pace (and pay for) your packing little by little

Even if you book your movers (and your rental truck) early, if you have a decent amount of stuff and you’re moving a fair distance, you’re going to have to shell out a good chunk of change for

That’s simply the nature of the beast.

Protip: But while there may be nothing you can do about how far you have to move, you just might feel extra motivated to lighten your load by getting rid of all the stuff you know you don’t really need. (You might also feel a sudden urge to save some bucks by packing up the entire house yourself. Both are easier when you have a bigger window to work in.)

We do guarantee, by the way, that once you start packing, you’ll realize that you have about three times as much stuff as you thought and it’s going to take you quadruple the time.

Yep, if you’re like me, you’ll likely be so tired that you’ll have no problem sleeping on the floor between those stacks of cardboard boxes. But just to be safe, pack your bed last.

How Far Away Are Self Driving Vehicles? (And Where Do Moving Trucks Fit In?)

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Autonomous Vehicle (AV) technology is no longer just “the future”. Today, bringing self-driving vehicles from car shows to the streets is a full-on race for competing companies in the US and abroad.

Earlier this year, we reported about Otto, the self-driving vehicle maker that moved from the warehouse to the highway with their breakthrough autonomous truck. It delivered 50,000 cans of Budweiser from Fort Collins, Colorado down to Colorado Springs with nobody driving it.

Some would argue that the cargo should have been something more significant or important, but (a) for some, there is nothing more important than beer, while (b) for others, in the event something should go wrong, losing a truckload of beer is a lot less significant than losing a truckload of someone’s belongings. Or million-dollar medical machines. Or even really good craft beer.

Regardless of the cargo, now that it’s been proven doable, the race is on! But before we get to how this impacts trucks, there is a significant and important history to detail about the AV industry.

And yes, there’s a legislative sideshow going on that will decide who gets to be on the starting line.

Safety First

Of the estimated 40,000 traffic fatalities in the US last year (yes, that’s four zeros!), roughly 94 percent of the crashes involved human error.

Simply put, we the people are doing a horrendous job behind the wheel. Replacing us error-prone humans with machines that don’t make mistakes, the reasoning goes, will put a huge dent in the number of traffic accidents that occur in the US each year. And the sooner, the better.

7 Embarrassing Lessons I Learned While Moving People

7 Embarrassing Lessons I Learned While Moving People

Lessons I, Kevin The Mover, learned during my earliest days on the job through the mistakes of others (and my own).

US Transportation Secretary Elaine Chao, in introducing the NHTSA’s revised guidelines for autonomous vehicle development, said self-driving cars could also help the blind and disabled – perhaps acknowledging that the technology would not only increase the level of safety for such drivers but would also give them a higher level of independence.

That’s something that is hard if not impossible to measure.

Interestingly, Chao doesn’t see the value in limiting development and testing to established automobile manufacturers—in other words, he thinks the companies with a known capacity for designing for commercial gain shouldn’t do it all. From the Scribd self-driving guideline book:

States should not place unnecessary burdens on competition and innovation by limiting ADS testing or deployment to motor vehicle manufacturers only…No data suggests that experience in vehicle manufacturing is an indicator of the ability to safely test or deploy vehicle technology [emphasis mine]. All entities that meet Federal and State law prerequisites for testing or deployment should have the ability to operate in the State.

That last bit – “entities that meet Federal and State law prerequisites” – may hope to keep this race from turning into a free-for-all. But again, these are just guidelines. Strong suggestions, maybe. But not laws by any definition. That, we can expect, is already beginning.

The Feds Take the Wheel

self-driving trucks

Last September, the U.S. House of Representatives made a bold move by unanimously voting to put the development of self-driving cars in the hands of federal regulators, not the states.

On the surface, this may seem like just another instance of federal bureaucracy getting in the way, but by cutting off the states’ authority to prohibit autonomous vehicles, the feds are actually hoping to speed up the process of making autonomous drive technology part of the everyday.

In other words, instead of 50 roadblocks, there’s only one.

As Reuters reports, “The House measure, the first significant federal legislation aimed at speeding self-driving cars to market, would allow automakers to obtain exemptions to deploy up to 25,000 vehicles without meeting existing auto safety standards in the first year.”

Wait a minute! Without meeting existing safety standards?!

The States Have a Say

That does sound rather concerning. But as US News & World Report explains that point, the proposal put forth by the House would

…give the federal government the authority to exempt automakers from safety standards that don’t apply to autonomous technology [emphasis mine]. If a company can prove it can make a safe vehicle with no steering wheel, for example, the federal government could approve that. But generally speaking, manufacturers seeking these particular safety exemptions must demonstrate that their self-driving cars are at least as safe as existing vehicles.

A car is a car is a car, as far as the government is concerned. As it concerns self-driving cars, however, Reuters adds, “The House bill would require automakers to add a driver alert to check rear seating in an effort to prevent children from being left behind.” (This may or not be bolstered with a device to stop anyone who would forget their child is in the car from ever driving again.)

Furthermore, this bill does not put states entirely in the back seat when it comes to motor vehicle regulation. Registration, licensing, liability, insurance and safety inspections would all still be set by the individual states.

Yep, only performance standards would have to pass through federal review.

States will still have some authority to regulate the eventual use of autonomous vehicles, like requiring a human to be present on any self-driving vehicle. But states are “encouraged not to pass laws that would throw barriers in front of testing and use.”

Disagreement Among Administrations

self-driving trucks

As US News tells us,

Under the Obama administration automakers were asked to follow a 15-point safety assessment before putting test vehicles on the road. The new guidelines reduce that to a 12-point voluntary assessment, asking automakers to consider things like cybersecurity, crash protection, how the vehicle interacts with occupants and the backup plans if the vehicle encounters a problem. They no longer ask automakers to think about ethics or privacy issues or share information beyond crash data, as the previous guidelines did.

That the present administration is not interested in the ethics of the industry is an issue that we will steer clear of.

We will instead add the sentiments of Mitch Bainwol, head of the Alliance of Automobile Manufacturers, who says the guidelines, which are policy, not law, provide a “streamlined, flexible system to accommodate the development and deployment of new technologies.” 

This stands in contrast to critics who suggest these guidelines don’t go far enough to ensure the safety of vehicles being put out on the road. David Friedman, director of car and product policy analysts for Consumer Union, warns that the National Highway Traffic Safety Administration (NHTSA) “needs to be empowered to protect consumers against new hazards that may emerge, and to ensure automated systems work as they’re supposed to without placing consumers at risk.”

Clearly, the autonomous vehicle industry is at the crossroads of safety and economics.

Business: Anything But Usual

The race to get AV technology to the market is more than just selling cars alone. As FTI Communications puts it,

The automotive revenue pool could reach $1.5 trillion by 2030…this in part because AVs will likely have an impact that extends far beyond the automotive industry, into sectors such as insurance, tech, logistics, cybersecurity, delivery services, public sector infrastructure and tourism, to name a few. 

In other words, this has the potential to change economics as we know it. But since the NHTSA has established nothing more than non-binding, non-legal guidelines for the industry, there remains a significant degree of confusion about how to proceed at both state and private levels.

Add to this the current administration’s apparent appetite for growth in traditional manufacturing jobs, including manually driven cars, and we have a recipe for sluggish progress in what could be the greatest advancement in transportation since the invention of the combustion engine, maybe even the wheel.

As far as our industry is concerned, the question remains…

Autonomous Trucks: Now or Later?

self-driving trucksAs the subject of self-driving trucks is not addressed in the NHTSA’s guidelines or the aforementioned House bill, the development, testing and implementation of AV technology for transport trucks of all types have by default been left up to individual states (hence, Colorado’s beer delivery experiment).

Speaking in general terms, Michigan Senator Gary Peters states that “the House bill will facilitate the safe development and adoption of self-driving cars, reduce existing regulatory barriers and establish new regulatory framework.”

He does, however, refer to conversations he has had involving the prospects of self-driving trucks raise a very different set of issues from self-driving cars.

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As we are told, “The Michigan senator…did find some opposition to the idea of pushing freight legislation off to a later date to instead focus more intently on autonomous passenger vehicles.”

One of those opposed was American Trucking Association CEO Chris Spear. Besides issues like cybersecurity, infrastructure and vehicle-to-vehicle communication, Spear makes the valid point that since autonomous passenger cars will eventually be sharing the road with freight trucks anyway, these and other issues should be answered for commercial and passenger vehicles at the same time.

“Our industry cannot be subject to a patchwork of conflicting state rules,” US News quotes Spear as he advocates for the federal government to pursue some sort of overarching freight standards that wouldn’t vary state to state.

Compliance with multiple state regimes would be very disruptive to the economy, to these companies, and I think it would be a jobs issue over time if we’re not able to move freight in a productive way, in a safe way and, obviously, in a profitable way.

But Spear does concede that while autonomous cars will likely be hitting the road very soon, autonomous tractor trailer technology is still “decades away” and “not in the foreseeable future.”

To this, Spear said he’s not worried about truckers losing their jobs to technology anytime soon. “We have a 50,000-driver shortage as it stands,” he reminds us. Navistar President and CEO agrees, joking that freight companies “already have driverless trucks, but that’s because they have trouble recruiting and retaining drivers.”

The Space Race of Our Industry, In a Nutshell

There’s a wealth of automotive technology coming out, a lot of it from right here in the United States. But a failure to put the proverbial pedal to the metal could result in missed opportunities for the US to stake its claim at the forefront of the industry.

It could also delay the implementation of autonomous technologies that ultimately could make American roadways safer.

“Whether it’s data-sharing, testing protocols, engagement of all of the right stakeholders – these are all issues that we need to begin to discuss,” says Deborah Hersman, CEO of the National Safety Council and former chairman of the National Transportation Safety Board.

If the trucking sector is left on the side of the road while these discussions progress, it will be even longer before our industry begins to see the safety, as well as the economic benefits, of autonomous vehicle technology.

And because of all that, it may be a long time before you or any other company waves goodbye to your cargo being driven away by a moving truck.

Illustrations by Rob Wadleigh

How 3 Major Moving Companies Got to Where They Are Today

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When you think about success, what comes to mind? “Money,” a lot of us might say. But there are other definitions: “Working for myself.” “Being my own boss.” “Freedom to make my own decisions.”

However any of us defines it, it’s something we can agree we all want.

So how do you get there? Let’s take a look at three individuals in the moving field who each found success traveling different roads. They all had different backgrounds, different circumstances and different outcomes. But in all of them, there’s some wisdom to consider. You might have heard their names. You’ve definitely heard of their companies. They were business owners just like many of you. Now, we get to hear their stories.

Ryder – From Rags to Riches (and Back to Rags)

Ever been in a position where you’re doing most of the work and the guy above you is doing less, but making more? That’s how a guy named James Ryder felt way back in 1935.

Ryder was making a quarter an hour loading blocks of concrete onto trucks in the Miami, FL heat. The guys driving those trucks, however, were making 40% more – a whopping 35 cents per hour! – and they weren’t working nearly as hard.

This motivated young James something fierce, inspiring him to borrow a hundred dollars to add to the thirty bucks he’d saved up and buy a used Model A truck. Simply owning a truck, however, was not the end game, and in 1937 he started a truck leasing business called Ryder System Inc.

Inside of ten years, Ryder the company was taking in $1.5 million a year. Ryder the man, however, was still taking home less than a dollar an hour. His fortunes would improve drastically with time, and by 1960, his personal stake in his company had risen to $11 million (that’s over $50 million in today’s terms).

How did he do it?

Besides plowing ahead for years despite teetering on the edge of financial ruin, his energy level played a huge part in his success. Even after all the wild business growth, Ryder would travel around the country visiting his company’s service locations and, according to one person’s account, “would kiss every secretary and jump into the pit under trucks that were in for repairs wearing a $500 suit and shake hands with the mechanics, saying ‘Hi, I’m Jim. What’s your name?’”

Mr. Ryder seems like the kind of guy who can get along with anyone. Yet, that turned out not to be the case.

In 1978, upset by how his new company president operated the business, James Ryder quit his own multi-million-dollar baby and dove into a new transportation venture called Jartran. This would be the first in a series of failed business endeavors, and Ryder would eventually find himself back where he started: broke.

James Ryder passed away in 1997. The following year, Budget acquired Ryder, and in 2002 began retiring the Ryder name.

We might say that Mr. Ryder’s initial success was due in part to his personable approach to running his business. Rubbing shoulders with his mechanics. Giving bear hugs to the staff in every Ryder office he walked into.

We might also say this may not necessarily be the best approach.

If the normally-invisible boss of a multi-million-dollar company walks into a local branch office and starts shaking hands and passing around hugs, those “regular” employees, who may have ever thought they’d meet the man behind the name on their trucks and signs and buildings, would likely feel honored. Special. Appreciated.

But as an operations manager for a national van line agency, I learned (a little too slowly) that being buddy-buddy with everyone in the office can backfire. There is a balance, and it mandates that you be your employees’ boss first before you are also friends. Establish a relationship based on respect. Having roles and expectations in place helps keep the machine well oiled.

That is, unless you’ve got a really firm handshake.

U-Haul – Taking a Chance and Painting it Orange

In 1945 and fresh out of the U.S. Navy, Leonard “Sam” Shoen decided to move with his wife from Los Angeles to Portland. To their disbelief and dismay, they couldn’t find anyone who would rent them a trailer for the one-way trip.

Sam Shoen saw that he wasn’t the only one in the predicament, and recognized the potential in creating a company that would allow people to relocate on their own, without paying the price of what full-service movers were charging around that time.

Before the year was out, Shoen established a trailer rental business called U-Haul. He painted his trailers black. He rented them out to his customers for the grand sum of two bucks a day.

Shoen rolled the dice with his business early on – though maybe in his mind it wasn’t such a gamble. Essentially, he told his customers that when they were done with the trailer, they should just find a nearby service station and drop off the trailer – which had an information packet inside for the service station owner. In this way, he was inviting complete strangers to become a dealer for U-Haul.

Shoen very well could have lost his trailers to a bunch of unscrupulous strangers. Instead, his gamble worked, and by 1954 he had over one thousand dealers spread out across the country.

And what about painting those trailers black? What happened with that?

You might guess that Shoen switched to orange to make his trailers more noticeable. And you would be correct. But this was not a marketing or advertising ploy. Early on, Shoen was turning through an intersection when he was hit by an oncoming vehicle. The driver claimed he couldn’t see the black trailer because it was… well, black. Whether this was true or not, Shoen decided to paint his trailers orange and white – similar to highway barricades – to make them more visible for safety’s sake. The added marketing benefit was likely just coincidental.

It’s interesting to note that back in the beginning, by entrusting his trailers to strangers, most of them in a completely different part of the country, Shoen was doing what customers normally do: that is, he was placing his possessions in the hands of people he didn’t even know.

If Shoen hadn’t taken that chance, U-Haul may have never gotten off the ground.

Of course, simply by starting a business, we’re all taking a chance. But business growth and success virtually require some amount of risk! What moves have you made, what chances have you taken, in the interests of building your own business? Have you ever passed on something that seemed too risky? Let us know. You’re probably in good company.

Penske – Love Breeds Success, Breeds More Success

Roger Penske was a success on wheels long before he founded the Penske Truck Leasing Company. As a teenager, he bought, repaired and resold used cars. In his 20s, he won four consecutive Sports Car Club of America championships, took home three President’s Cups, and in 1962 was Sports Illustrated’s Driver of the Year. After retiring from racing at the ripe old age of 28, Penske developed his own race team and started winning so many races in so many fields it hardly seemed fair.

Then in December of 1969, Penske bought a car and light truck rental and leasing business comprised of eastern Pennsylvania locations. 12 years down the road, Penske’s venture had grown to encompass 33 facilities generating yearly sales in excess of $40 million.

Penske Truck Leasing now manages a quarter of a million vehicles through a network of approximately 3,000 service and rental locations, giving Roger Penske a net worth of around $1.5 billion.

AP News

Not bad for a guy who started as a teenager fixing up and selling cars.

If it isn’t obvious, the common thread throughout Penske’s life has been his love of cars. Which gives further credence to the old saying “Do what you love to do.”

We’re going to go out on a limb here and say we’re pretty sure no one carries furniture up and down stairs because of the sheer love of it. But we are quite confident that there is something about running a moving company – and a moving labor company – that everyone in the HireAHelper community loves. There have got to be all sorts of reasons you men and women do what you do. There may be as many reasons as there are you.

How do we know there’s something each of us loves about this business? Our customers – your customers – tell us every day. Will any of us ever make Forbes’s list of billionaires? Wouldn’t that be nice! We will, however, settle for a few millionaires.

But seriously, while money is one way to measure success, it isn’t the only determinant. Satisfied customers. Awesome employees. Pride in the progress we make.

However you measure it – and however you find it – there’s nothing better than waking up one day, after years of firm handshakes, risks and love, and saying to yourself “Yeah, I made it.”

How-To Guide for Getting the Best Rental Truck For You

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You’ve spent weeks packing up. You’ve spent days cleaning your bathroom and your floors. You’ve spent hours tying up loose ends and your last few spare minutes posting about how crazy your move is making you. Now all you have to do is rent a truck.

A truck! Crap, I forgot!

If you planned well ahead and reserved your truck, you’re part of an admirable, enviable minority. If you’re moving tomorrow and haven’t started comparing rental trucks for moving? May the gods of the move be with you. (But seriously, we”re here to help.) Deciding what size truck to get to searching for a decent deal, renting a truck blindly can be as bumpy as driving one, so here are some key areas to focus on for smoothing things out.

Properly Measure How Much You Need to Move by Trying This

For most people, it’s hard to believe how much stuff they really have. It’s even harder trying to figure out how big a truck they’ll need. If you’ve rented a truck before, your experience will be invaluable, but if this is your first time, don’t underestimate how bulky your world has become!

Not a blind endorsement for Penske, but it’s a valuable tool


General packing guidelines, based off a typical move

Penske’s online “Truck Wizard“ can help determine what size truck you’ll need. Inputting items like furniture and appliances is easy. But estimating how many boxes of varying sizes you’ll have is tough if you haven’t already packed up. As an experiment, I tried it out using my own place. At first, I couldn’t believe I’d need that big a truck. But the next size down ended up being too small. 

Finding out halfway through your move that your stuff won’t fit in your truck is a nightmare you don’t want to live through. So when estimating how much stuff you have, be over the top thorough. And don’t forget all that stuff in the closets and the garage!

Pick Your Move Day Wisely to Get a Good Deal

Do you have any flexibility at all in scheduling your move day? If so, take advantage. When trying to rent a truck, moving on a weekday in the middle of the month versus moving on the last or first day of the month is the difference between heaven or hell.

If your flexibility is limited and you find yourself running into roadblocks trying to nail down that rental, try a few of these tricks:

  • Rent round trip if possible. Dealers need to keep their inventory of trucks in places that are busiest. Otherwise, they have to move the trucks around themselves. Got a car? Leave it behind, make your move, then return your rental and drive your car to your new home. (Or have a friend follow you in your car.) They can help you unload and drive the rental back. (Check with your rental company’s policy on this.)
  • Try a dealer somewhere out of town. The smaller dealers out in the boonies might have trucks hanging around while their colleagues in the city are scrambling.
  • If your move is local, consider making two trips in a smaller truck.
  • If you’re moving long distance, try drop-off points that may not be in your new town. For example, if you’re moving to Eugene, OR, look for a deal that involves dropping your truck off in Portland. Again, inventory logistics can drive a rental company’s truck availability, not to mention the price. You might even ask where they need trucks and try to figure out a deal. Even with the extra day or the cost of getting back to Eugene, you may still come out ahead.
  • As implied in that previous point, it pays off to physically call all the rental companies. Speak to people. Ask about possibilities that don’t show up online. Be friendly. Be inquisitive. Be persistent.

Dealing with Price Differences

The quotes you get from the various truck rental companies out there can vary significantly. Put as simply as possible, there are three main reasons for this:

  • The quality of trucks available that day
  • The quality of customer service
  • Hidden charges

Ultimately, because prices depend so much on where you personally live and who else is moving that specific day, it’s impossible to flat-out say which company has the best deal every single time. However, you can find all sorts of information on truck rental companies online. 

Moving101 is an exhaustive resource with as much information about every moving truck company under the sun, including dimensions, tons of real, up-to-the-day reviews, and a ton more.

moving101.hireahelper.com/

In addition, here’s one fairly comprehensive forum thread that may be of interest that discusses a few tips and warnings that may also be useful. Keep all of these resources in mind, as your personal (and figurative) mileage is subject to local quirks.

Some (Not So Obvious) Protips

  • If you’re worried about insurance on your rental truck… good! It’s not likely that your credit card or your personal car insurance will cover you in the case of an accident. Thus, you’ll want to know exactly what you’d be facing in case of a mishap and what kind of insurance is available to avoid a financial disaster. Rental companies will offer various types of insurance, and sometimes at different levels. Here’s a good rundown by ValuePenguin on the wonderful world of rental truck insurance terms.
  • If you’re worried that the truck you reserved won’t be there waiting for you, you’re not crazy. It happens (maybe with some companies more than others). Trucks break down, people return them late and some trucks just seem to vanish. To increase your chances of getting the truck you reserved, one idea is to get to the rental place early. Another idea: if for whatever reason you are super-concerned you won’t get the best one, arrange to pick up your truck in the evening after people have already (presumably) begun dropping them all off.
  • If you are booking your rental online, HireAHelper does offer discounts on Penske and Budget. 
  • If you are in a real pinch and you don’t have all that much stuff, think about renting a trailer from Uhaul instead of a truck (from anyone). Even if you have to pay to have a trailer hitch installed on your vehicle, the money you save renting a trailer instead of a truck will in all likelihood more than cover the cost. Plus trailers don’t break down nearly as often as trucks. Just make sure there’s a spare tire!

Price, quality and customer service. Insurance, truck size and availability. It’s a difficult road to navigate – we know – but with knowledge, persistence and a few tricks up your sleeve, you’ll be well-equipped to handle this last, important piece of your moving puzzle.

How to Use a Moving Dolly Like the Pros

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Moving house without a hand truck – or a moving dolly – is like riding a bicycle without a seat. It’s technically possible, but honestly, who does that?

A sturdy, reliable hand truck is any mover’s best friend. Used properly, it saves you time, rescues your back and it can singlehandedly keep your stuff from getting damaged.

(Thinking of a square furniture dolly?)

But they’re not as easy to use as they look, provided you are using them in the proper way. With that in mind, here are tips compiled by moving pros as to how to optimize that hand truck you found in the back of your moving truck, or that one your friend let you borrow and you don’t want to return broken.

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I'm a Mover

For rookies or veterans alike, our "I'm a Mover" section is filled with extensive industry news, crucial protips and in-depth guides written by industry professionals. Sharing our decade of moving knowledge is just one way we help keep our professional movers at the top of their game.
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