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Do Movers Charge Extra for Stairs?

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Yes, movers will charge extra for stairs, but usually only past the first flight. Navigating stairs takes longer, requires more physical labor, and presents more difficulty, so movers usually add a fee to reflect the added complexity.

How much movers charge for stairs depends on your moving company’s stair fee policy and your circumstances. In this article, we’ll explain how movers calculate stair fees and what factors impact the final cost.

How Much Do Movers Charge for Stairs?

While Consumer Affairs estimates that moving stair fees are usually around $50 after the first flight, this figure doesn’t reveal the entire picture. Movers use various methods to calculate stair fees rather than 1 universal rate. For example, some companies charge per flight or even per step, while others may apply a flat-rate stair fee. Understanding these structures makes it easier to make sense of price variations between different companies and quotes.

Per Flight Pricing

Many moving companies charge a flat rate per flight, which is the most common way to calculate moving stair fees. Bear in mind that what constitutes a flight varies between companies. And, some movers adjust quotes depending on individual factors. For example, if you have 2 flights of stairs but only a couple of items on the top, they may only charge for 1 flight in the moving quote. Clarifying how your movers define a flight and their other policies can help you avoid unexpected moving costs.

Flat Stair Fees

Some moving companies apply a flat stair fee, which means the cost remains the same regardless of the number of flights of stairs involved in your move. This pricing structure is more common for apartment buildings and small local moves.

Generally, choosing a company that charges flat stair fees is most cost-effective if your home contains multiple short flights. However, it could work out more expensive if you live in a single-flight home.

Per Step Pricing (Less Common)

Occasionally, moving companies may charge by the total number of steps and disregard the number of flights altogether. This structure can work out more expensive if your home contains multiple short flights. While this pricing method is relatively uncommon, it’s still worth asking about when comparing moving companies.

Included vs. Additional Flights

Some moving companies include 1 or 2 flights of stairs in the base cost and only charge extra for additional stairs. Other moving companies don’t include any stairs in their base price, so even a single flight could increase your bill.

Hourly Adjustments Instead of Stair Fees

Some movers don’t charge per stair or flight. Instead, they base their fees on the total labor time. As carrying items up and down stairs increases the time it takes to move your belongings, the number of stairs in your home will impact the overall cost.

Stair Fees vs. Long Carry Fees

A long carry fee is when movers must carry your things a long way to the truck to load and unload them. Much like stairs, this takes more time and labor, so the fee is meant to cover that extra work. Moving quotes often include both stair fees and long carry fees.

What Impacts the Cost of a Moving Stair Fee?

Movers consider your specific circumstances when deciding how much to charge for stair fees. Your building’s layout, accessibility, and stair configuration can all impact pricing. Knowing how these variables work explains why estimates can vary significantly between jobs.

Number of Flights

The more stairs your home contains, the greater the labor time and physical strain for your movers, and the more you’ll pay for your move. Depending on your moving company’s policy, they may calculate stair fees for bi-level homes (homes with 2 main living levels) and split-level homes (homes with multiple staggered levels) differently, so it’s important to clarify this point during the quote process.

What Movers Consider a “Flight”

Most commonly, a flight of stairs is defined as 12 to 16 steps between a landing or the stories in a building. While this is a common industry benchmark, the definition of a flight can vary depending on moving company policies, differences in regional architecture, and the type of building you’re in.

For example, a single-family bi-level home typically includes 2 short flights of steps. Movers might treat these as a single flight or 2 flights, depending on their policies. An apartment on the second story of a building might be accessed by stairs broken up with a landing. In that case, one moving company could treat it as a single flight while another counts it as 2 flights.

 

“Generally, local movers are more likely to itemize moving stair fees separately, while long-distance moving companies may bundle stair charges into your total estimate.”

 

Some companies may not count “flights” as the steps between stories or landings. They may instead provide a quote based on the total number of steps. If a company considers 10 steps to be a flight, you might be charged for 3 flights if you have 30 steps, regardless of landings or stories.

When researching moving companies, be sure to ask if they charge extra for stairs, about rates related to stairs, and how they define a flight of stairs.

Type and Size of Items

If movers must navigate stairs with large items like couches or kitchen appliances, it may add time and expense to your move. Your company may also charge extra for moving specialty items, such as pianos, chandeliers, or pool tables. Specialty items require additional care, labor, or equipment to transport safely, which will likely reflect in your quote.

Staircase Design

a top-down view of a winding staircase with wooden railing

Winding or narrow staircases or other uncommon architecture could impact the efficiency of a move, leading to higher costs. Features such as tight turns, low ceilings, and narrow spaces create significant physical constraints that require movers to move more slowly and make frequent position adjustments, increasing the labor time. In some circumstances, your movers may need to disassemble items or use additional protection or equipment, making the task more time-consuming.

Awkward staircase designs also increase the risk of injury or property damage. To reflect these risks, movers typically charge higher stair fees.

Building Type and Elevators

Your building type impacts stair-related fees because it impacts accessibility. For example, moves in buildings with an elevator are usually quicker and easier to handle than apartment walk-ups because they don’t involve stairs. While elevators generally reduce or remove stair fees, your movers may still charge extra if the elevators are small, require long waits, or cause other accessibility problems.

Local vs. Long-Distance Moves

How your movers itemize stair fees often depends on the distances involved. Generally, local movers are more likely to itemize moving stair fees separately, while long-distance moving companies may bundle stair charges into your total estimate.

Labor-Only vs. Full-Service

Labor-only moving companies (customer provides the truck or container) and full-service movers sometimes apply stair fees differently. As a rule of thumb, labor-only companies are more likely to apply separate stair fees because physical carrying work forms the majority of the bill. Conversely, full-service movers often incorporate stair fees into your total estimate instead of listing a separate stair fee.

Can You Avoid a Moving Stair Fee?

You can reduce or even eliminate stair fees sometimes if you’re able to do some of the labor yourself or improve accessibility for your movers. However, this isn’t always possible.

The following tips can help you minimize moving stair fees:

  • Ensure elevator access: Reserve an elevator in advance if you live in an apartment building to allow your movers unrestricted access.
  • DIY-move smaller belongings: Move small, manageable items downstairs before your movers arrive to reduce labor time.
  • Disassemble large furniture: Disassemble large items in advance whenever possible to make them quicker and easier to move.
  • Be transparent: Tell your movers about the configuration of stairs inside your home to avoid unexpected moving costs.

Finally, ask whether your moving company includes the first flight in the base rate. If it does, you may not incur any additional charges if your building only contains 1 flight of stairs.

Frequently Asked Questions

Do movers charge for second-floor apartments?

Movers may charge for second-floor apartments, especially those accessed via stairs, because navigating stairs makes jobs more labor-intensive. Stair charges depend on your moving company’s policies, such as whether base rates cover the first flight or how it counts stairs. Clarifying your company’s stair fee policy during the estimate process is the best way to avoid unexpected moving costs.

Is the stair fee charged per mover?

Moving companies sometimes charge stair fees per mover, but policies vary. It’s worth asking whether your moving company charges per flight, per mover, or a flat fee before proceeding.

Do movers charge for stairs if there’s an elevator?

Movers don’t usually charge stair fees if they can use an elevator to move your belongings. However, extra fees may apply if they encounter accessibility issues, such as long waiting times or restricted space. We recommend explaining your building’s access details and confirming each company’s elevator policy when comparing quotes.

Is a stair fee negotiable?

Stair fees are sometimes negotiable, depending on the company’s policies and your circumstances. Some companies may be flexible if making an exception to their standard policies seems reasonable. For example, your movers may agree to reduce standard stair fees if your home contains only a few stairs.

What happens if I forget to mention stairs?

Forgetting to mention stairs can lead to your movers applying additional fees or increasing your quote on moving day. Movers carefully plan staffing, timing, and equipment based on the details you provide, so failing to tell them about stairs can cause scheduling and practical difficulties. Being upfront and accurate with movers is essential to avoiding extra costs or delays.

Do long-distance movers charge stair fees?

Long-distance movers sometimes charge stair fees, although this depends on your company’s policies. Generally, long-distance movers are more likely to bundle stair expenses into your total quote than short-distance moving companies. You should ask your company how it calculates stair fees to ensure you understand all potential charges.

15 Tips for Moving With Kids: Practical Advice for Parents

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Moving to a new home is a lot of work, and when you add kids to the mix, it can feel like an even bigger challenge. A successful, stress-free move with children involves knowing how to talk to your family, how to keep everyone calm on moving day, and what you can do to help them settle into your new home.

HireAHelper has over a decade of moving experience, and we’ve helped thousands of families relocate successfully. To help you manage the chaos and acclimation, we put together 15 practical tips for moving with kids.

Table of Contents

1. Understanding Why Moving is Hard for Kids

A woman and two children organize moving boxes in a living room, indicating a moving process.

Kids thrive on routine, and moving is one of the biggest disruptors of their sense of predictability, which can feel scary and stressful. They may worry about losing their friends or their favorite park, or not being able to do the fun things they usually do.

Children also pick up on and mirror your own stress. If you act anxious or worried about packing, your kids will feel that way too. That’s why it’s important to try to stay calm when you talk about the move. This helps them feel safe during the big change.

2. Consider the Logistics of the Change

Before deciding to move, families should consider how this change will affect their children. Understanding what will change in advance can help prepare you to speak to your kids about it and let you plan for any adjustments.

  • School quality and curriculum: Take the time to investigate the schools in your potential new neighborhood. Look into their academic performance, available extracurricular activities, and overall reputation. The new school must align with your child’s unique needs and interests.
  • Cost of living: Look at the financial implications of relocating. This includes housing, utilities, groceries, and health care costs. Understanding the cost of living in the new area will help you gauge how it might impact your family’s budget and overall quality of life.
  • Job market: If your move is job-related, it’s wise to research the local job market. Look for stability and growth opportunities that will benefit your family in the long run.
  • Support system: Consider how far you’ll be from extended family and friends. Leaving behind a strong support network can be challenging for kids, so it’s important to devise strategies for maintaining those vital connections.
  • Climate and culture: Consider the differences in climate and culture between your current home and the new location. These factors can significantly influence your family’s lifestyle and how easily everyone adjusts to the new surroundings.

3. Tell Your Kids About the Move Early (and Honestly)

Waiting until the last minute to share the news usually backfires. Kids need time to process big changes and say their goodbyes. When you keep them in the loop, they feel like a valued part of the team rather than just a passenger.

If they say they don’t want to go, don’t ignore it. Acknowledge their feelings, but stay firm and positive about the plan. Use these age-based guidelines to help you decide when to start the conversation:

  • Toddlers and preschoolers: Tell them a few weeks before the move. Their sense of time is short, so waiting just a bit keeps them from getting too anxious.
  • School-aged kids: Give them at least a month of notice. This gives them enough time to process the news and tell their friends.
  • Teenagers: Tell them as soon as the plans are certain. They need the most time to handle social changes and school transitions.

4. Use the Right Words When Talking About the Move

When you talk about the move, keep your language simple and direct. Validate their feelings without making promises you can’t keep. For example, avoid saying “you’ll love your new school.” Instead, focus on the facts and provide comfort.

Try using these phrases to help your children feel more at ease:

  • Focus on the house: “We’re moving to a new house, but we’re taking all our favorite things and our family with us.”
  • Validate feelings: “It’s okay to feel sad about leaving your room. I’m going to miss this kitchen, too.”
  • Explain the “why”: “This move helps our family have more space to play and be together.”

Also, avoid saying phrases like “don’t be sad” or “it’s no big deal.” These words can make kids feel like their emotions are wrong. Stick to honest, supportive language instead.

5. Tailor Your Approach To Your Child’s Age

Every child reacts differently depending on how old they are. A toddler might only care about their toys, while a teenager might be angry about leaving their best friends. You need to adjust your plans to fit their specific needs. Here’s how to handle the hardest parts of each stage.

Tips for Moving With Babies and Toddlers

Moving with toddlers and babies is mostly about managing their environment. Since they can’t fully understand the move yet, they rely on you for a sense of safety.

A common mistake is packing their favorite items too early, which can cause extra tantrums. Try to keep their world as normal as possible until the very last day.

  • Protect routines: Keep nap times and meal times the same as always.
  • Pack the nursery last: Leave their bed and toys out until moving day.
  • Visit the new home: If it’s local, take them to see the new house and yard.

Tips for Moving With Elementary-Age Kids

School-age kids understand what’s happening, and they may be excited about the newness and adventure. But they also worry about fitting in. They fear losing friends and starting over at a new school. You can help by giving them small jobs so they feel included in the process. This also makes them feel like they have a say in the change.

  • Involve them in packing: Let them pack up their toys (with supervision), choose which room they want in the new home, or decorate their own boxes with stickers.
  • Address school worries: Research the new school together to see photos of the playground, classrooms, or surrounding area.
  • Host a goodbye party: Give them a chance to say a proper farewell to friends.

Tips for Moving With Teens

Teenagers often feel like a move is being forced upon them. They value their independence and their social circles above all else. One of our top moving tips for families with teenagers is to give them real control over their own space. And don’t make the mistake of brushing off their drama and upset. To them, it’s a very big deal.

  • Respect their emotions: Let them be upset for a while without trying to “fix” it right away.
  • Give meaningful choices: Allow them to choose the layout and paint color for their new room, or even get new furniture if they’ve outgrown their older stuff.
  • Plan a return visit: Even with the internet and social media keeping everyone connected, in-person meetups are also important. Promise a trip back to see old friends in a few months.

6. Give Kids Control Where It Makes Sense

A man plays with a smiling child sitting in a decorated cardboard box surrounded by other boxes, indicating a moving process.

Moving can make kids feel like they have no say in their own lives, so giving them small choices helps reduce their anxiety. Let them join the “planning committee” by choosing which toys to pack first or how to arrange their new room, for example.

One great idea is to let each child pack a personal box. They can decorate the outside with stickers or markers to make it special. When kids have a job to do, they feel like helpful partners instead of just bystanders.

7. Keep Routines as Normal as Possible

Stability is a huge part of staying comfortable when moving with kids. Try to keep bedtimes and meal times exactly the same, even if there are boxes everywhere. If you have a family game night or a pizza tradition, keep doing it. Familiar habits help them relax even when their environment looks different.

Choosing when to move affects their schedule, too. Summer moves are great because they don’t miss class, but leaving friends during the break can be lonely. Moving during the school year can be harder on grades, but it helps them meet new friends right away. If you have the flexibility for it, ask your kids which option they might prefer.

8. Plan Ahead for Moving Day With Kids

Safety is the top priority on moving day. There will be heavy boxes, open doors, and big trucks everywhere. It’s usually best to have a friend or babysitter watch the kids away from the house. This keeps them safe and lets you focus on working with the movers.

 

“Keep an eye out for red flags like changes in sleep, frequent meltdowns, or losing interest in play. These are signs that the stress is becoming too much for [your kids] to handle alone.”

 

If they must stay home, pick one adult to be in charge of them. Set up a safe room with snacks, tablets, and toys where they can stay out of the way. Make sure they know never to run near the moving truck or the loading ramp.

As the day ends, try to have a final walkthrough together. Let the kids say goodbye to each room before you lock the door.

9. Pack a First-Night Box for Each Child

By the time you reach the new house, everyone will be tired. You don’t want to dig through fifty boxes just to find a toothbrush or a nightlight. Give each child a special box or backpack that stays with them in the car. This ensures they have everything they need to feel safe and comfy on their first night. Include these essentials in their kit:

  • Pajamas and a change of clothes
  • A favorite blanket or stuffed animal
  • Bathroom items like a toothbrush and soap
  • A few favorite books or a handheld game

10. Expect an Adjustment Period After the Move

Settling in takes time, so don’t expect your kids to feel completely at home the very first night. It’s normal for them to be extra clingy, moody, or tired for a few weeks. Most children need about 3–6 months to fully adjust to their new surroundings and routines. You can help them by setting up their room first, so they have a safe place to retreat.

To ease the transition, stick to your old routines as much as you can. Family dinners and game nights show them that family life hasn’t changed, even if the house has. Use this timeline to track your family’s progress:

  • First week: Unpack all bedrooms and establish a regular bedtime. Take a walk around the block to meet a few neighbors.
  • First month: Help them sign up for a local club or sport to make new friends. Check in with teachers to see how school is going.
  • First 90 days: Hold a family meeting to discuss what everyone likes about the new house. Start a local social routine, like a weekly trip to the library.

11. Start Decorating Plans

A woman and a child sit on the floor, smiling, in front of a vibrant orange-painted wall, indicating they've been painting it

Make plans to decorate your child’s new room as soon as possible. Even when you feel like you have countless other things to do, it’s important to make your child’s new room a top priority on your to-do list. It’s a personal space, and making it feel like it’s completely their own really helps them acclimate to a new home.

Involve your kids in planning their new room layout. You can give them some graph paper or an online room design tool to let them visualize how they want their space to look. Making them feel comfortable in their new room will ease some of the anxiety during this transition.

12. Explore the New Community Together

Shortly after the move, take some time to explore the new neighborhood together. Visit local parks, libraries, schools, and community centers. This helps children become familiar with their new surroundings and creates excitement about where they live now.

Engaging in community activities, such as local events or sports, can also provide opportunities for your children to meet new friends and feel more connected to their new home.

13. Watch for Signs Your Child is Struggling

Keep an eye out for red flags like changes in sleep, frequent meltdowns, or losing interest in play. These are signs that the stress is becoming too much for them to handle alone. For autistic children, moving can be even more taxing due to the sensory changes and broken routines. They may need extra time and specialized support to feel secure again.

If these behaviors last for more than a few weeks, don’t hesitate to ask for help. Reach out to your new pediatrician or school counselor. They can offer advice or resources to help your child process the transition.

14. Avoid These Common Moving-With-Kids Mistakes

Parents often try so hard to remain positive that they ignore their kids’ real feelings. Plus, it’s easy to make mistakes when you’re tired and stressed. Kids are very perceptive, and they pick up on tension quickly. Try to avoid these common pitfalls:

  • Ignoring sad feelings: Don’t tell them “don’t be sad.” It’s hard to watch your kids be unhappy, but it’s ultimately best to let them miss their old home so they can process the loss and move on.
  • Doing too much at once: Don’t expect to unpack the whole house in one day. Focus on the kids’ rooms first, so they feel settled.
  • Letting your stress show: If your children are upset, it’s good to validate their feelings by expressing your own. Saying you’ll miss walking the dog at a certain park or that moving is tiring is fine and even helpful to do. But if you’re in a panic, your kids will be too. Take a break if you feel overwhelmed.

15. Get Extra Help If You Can

Managing a relocation is challenging enough, but moving with children makes it twice as hard. Not only do you have to pack boxes, but you also have to deal with everyone’s moods and schedules. This mental load can wear you out quickly. Sometimes, a total DIY move is just too much stress for one family to handle alone.

 

“Waiting until the last minute to share the news [of a move] usually backfires…When you keep [your kids] in the loop, they feel like a valued part of the team rather than just a passenger.”

 

Using a platform like HireAHelper to find labor-only moving services can change everything. These pros handle the heavy lifting while you focus on your children’s needs. If you want even more tips for moving with kids, check out our Comprehensive Guide to Moving With a Child.

Frequently Asked Questions About Moving With Kids

How long does it take kids to adjust after moving?

Most kids need about 3–6 months to feel at home after moving. However, every child is different. Some adjust in a few weeks, while others take a year. Sticking to routines helps them settle in much faster.

Is moving traumatic for kids?

Moving is a big change, but it doesn’t have to be traumatic. Most kids are very resilient. If you provide plenty of support and listen to their feelings, they can handle the transition well and even grow from it.

Should kids stay with relatives on moving day?

If possible, yes. Moving day is busy and full of potentially dangerous situations. Having younger children stay with relatives keeps them safe and out of the way. It also allows you to focus on the movers and the logistics.

Is it harder to move with toddlers or teens?

Both have unique challenges. Toddlers struggle with changes to their daily routine and physical space. Teens face more social loss and emotional stress. They often miss their friends and might push back against the move more.

How do you help kids make friends after a move?

Encourage them to join local clubs, sports teams, or library groups. You can also introduce yourself to neighbors who also have kids. Setting up playdates early helps them build a new group of friends very quickly.

Guide to Moving a Home Office (Without Losing Work Time)

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If you’re a home worker, you need tips for moving a home office that keep your income safe, not just your furniture. To do so, you’ll need to know the practical steps to save your work, organize your tech, and schedule everything so you’re back online without your clients noticing you left.

HireAHelper has helped hundreds of thousands of people complete their move, including those with home offices. We’ve compiled a guide that will help you handle your expensive electronics, messy nests of cables, and deadlines that won’t pause just because you’re on the road for a move.

Table of Contents

Why Moving a Home Office Requires a Different Approach

Moving a home office requires a packing and relocating process that is unlike other rooms in your home. After all, you’re protecting your income, not just moving boxes.

Household moves usually focus on getting things from point A to point B without breaking anything. But if you do end up breaking a dinner plate, you can buy a new one for a few dollars. If you break a monitor or lose a file, you lose money and possibly trust from your employers or clients.

That’s why planning matters more than speed here. Tailor your move to your setup based on your office type and working needs:

  • Solo laptop worker: You have it the easiest, but there are still some things to consider. Your main focus is getting connected to broadband as soon as you can. You need to know exactly when the connection turns off at the old place and turns on at the new one, so you’ll need to keep up with your utility company’s communications.
  • Creative professional: Photographers and editors often have heavy monitors and fragile audio gear. Standard moving boxes won’t protect high-end reference monitors, so you’ll need to invest in specialized ones and pack them with extra care.
  • Small business owners: Physical inventory and paper files require a strict system. You can’t fulfill orders if your stock is buried in a random box at the bottom of a stack. You’ll need to have a very robust labeling system as you pack, so look into color-coding or inventory apps to help.
  • Shared home office: Partners sharing a workspace need to organize everything well in advance. Knowing who owns each monitor and power strip and where they belong is important when unpacking and setting up in the new office.

Step-by-Step Guide to Moving a Home Office

Our step-by-step guide to moving a home office helps you get back to work quickly using a methodical packing process. Follow it to keep your office organized, your gear safe, and your job on track even during a relocation.

Take Inventory of Your Office Setup

A woman sits at a desk, focused on writing on a piece of paper with a pen in her hand

Taking inventory of your office setup helps you spot missing items immediately after the move. Start by creating a master list. You can use a spreadsheet or an app like Sortly to log every piece of hardware and furniture.

While you make your inventory, record the serial numbers for your expensive tech. Having those numbers handy makes filing an insurance claim much easier if something gets lost or broken. You can also determine which high-risk items need special handling.

Finally, grab some colorful tape. Use a specific color to label all your office boxes so the movers know these are high-priority items. If you need more help sorting, check out our guide on how to organize your move.

Back Up Data and Protect Digital Assets

Backing up data and protecting digital assets secures your livelihood before you unplug a single cable. Hardware is replaceable, but five years of family photos or business contracts aren’t. We suggest the 3-2-1 rule, where you keep three copies of your data on two different types of media, with one copy stored off-site. Cloud backups work best for moving because the data stays safe no matter what happens to the moving truck. If you use physical external drives, keep them in your personal car or on your person.

 

“[When it comes to labeling,] ‘Office’ is too vague. Write something like ‘Cables for Main PC’ instead so you know exactly which box to open first.”

 

Be sure to photograph your cables and setup before dismantling your desk. Take clear pictures of how every cord connects to your computer, dock, and router. You’ll thank yourself when you’re tired and trying to reconnect everything in the new house. Also, remember to fully power down your equipment before packing. Sleep mode isn’t enough for transport.

Decide What to Move Yourself vs. What Movers Can Handle

Deciding what to move yourself vs. what movers can handle usually comes down to a simple rule: “If this box vanishes, can I do my job tomorrow?” If the answer is no, keep it with you. We always recommend moving laptops, hard drives, confidential paper files, and small, expensive tech in your personal vehicle.

Professional movers are great at handling the big stuff. Let them take care of your desk, office chair, filing cabinets, and standard monitors. HireAHelper can also connect you with movers who know how to handle fragile items, so you don’t have to strain yourself lifting a heavy standing desk.

Gather the Right Packing Supplies for Office Equipment

Standard cardboard boxes often fail under the weight of printers or desktop towers, so use the original boxes for your monitors if you still have them. They’re custom-molded to protect your item. For everything else, use heavy-duty, double-walled boxes. In most cases, these are strong enough to hold heavy items without the bottom falling out.

Before you start packing, you should also pick up pink anti-static bubble wrap for your electronics. Standard bubble wrap can generate static electricity and damage computer parts. Make sure to grab whatever you’d need for your labeling system, like colored tape and markers, too.

Pack Your Home Office in Phases

Packing your home office in phases helps you avoid downtime and burnout. Start weeks out by boxing up nonessentials like awards, old reference books, and extra office supplies.

We recommend keeping one hot workstation running until the very last moment. Your laptop, main monitor, and modem should be the last things you pack so you can stay productive.

Managing Moving Day

Make sure to tell the movers which boxes have your fragile electronics and office equipment so they don’t stack heavier boxes on top of them. Do a final sweep of the room before you leave, including checking all wall outlets. People often leave behind surge protectors and charging bricks plugged into the wall.

Make sure you keep your personal tech, like your laptop bag, clearly separated so it doesn’t end up in the truck.

Set Up Your Home Office After the Move

Setting up your home office after the move starts with prioritizing your office boxes so you get back online fast. You should test the utilities before you build your desk. Also, make sure the internet is active, and the power outlets in your new office room actually work.

Then, use your inventory list to check off items as you unpack. If you run into trouble connecting your computer, pull up those photos you took of your cable setup.

A 6-Week Timeline for Moving a Home Office

Using a 6-week timeline for moving a home office keeps things on track. Here’s a week-by-week breakdown:

  • Week 6: Shred old documents and recycle broken electronics. Measure your new room to make sure your desk fits.
  • Week 5: Start looking for moving help. If you want packing help, now is also the time to book. Review your corporate relocation policy if your employer is paying.
  • Week 4: Buy your packing supplies. Order new furniture now if you need it for the new space.
  • Week 3: Start your backups. Notify your clients or boss that you might be slow to respond during moving week.
  • Week 2: Pack up the books, decor, and extra supplies. Call your internet service provider to confirm the internet installation date.
  • Week 1: Pack everything except your hot workstation.
  • Moving day: Pack your essential tech in your car. Keep your phone charged.

For a more general overview of a move timeline, see our 6-week stress-free moving checklist.

Common Home Office Moving Mistakes to Avoid

Even with the best laid plans, there can be things you don’t even think about or overlook. Watch out for these slip-ups:

  • Packing too early: Keep your router and modem accessible until the morning you leave. You never know when you’ll need to send a quick file.
  • Ignoring the cloud: Physical backups can fail or get lost. A cloud backup is your safety net.
  • Lazy labeling: “Office” is too vague. Write something like “Cables for Main PC” instead so you know exactly which box to open first.
  • Underestimating setup time: Give yourself at least a 24-hour buffer before your first video call. You might need time to troubleshoot the internet or other issues.

Minimizing Work Disruption

Minimizing work disruption is essential because you have bills to pay, and going dark for a week sometimes isn’t an option. We put together some tips for preparing your home office for a move that minimizes the time you’ll be out of contact:

  • Schedule your move around meetings: Look at your calendar and avoid moving during your busiest week. If you have a massive deadline, try to finish it before the movers arrive, or ask for an extension ahead of time.
  • Know when to pack what: Only pack your secondary monitors and reference materials to start with. Your laptop and active files should stay out until the morning you leave.
  • Create a temporary mobile setup: Assume your new home’s internet might not work on day one, and have a backup plan. Make sure your phone plan supports tethering, or buy a dedicated mobile hotspot. Configure your laptop so you can work effectively without your external monitors for a day or two.
  • Keep essentials with you: Figure out exactly what needs to stay with you personally so you can do your job for at least a few days. This usually includes your laptop, charger, hotspot, and hard drives. Never put these in the truck.

Personalizing and Maintaining Your New Home Office

Personalizing and maintaining your new home office helps you make the space yours once the boxes are gone. To get this right, focus on decor that supports focus and well-being. Good lighting and a few plants can make a big difference when it comes to making your new space feel welcoming. To keep clutter off your new desk, create organization systems you can maintain, like drawer organizers.

Don’t be afraid to rearrange your office after a trial period. If the sun glare hits your monitor at 2 pm, move the desk. Adjusting things early helps you settle in and feel at home as soon as possible.

Home Office Moving FAQs

How do I move a home office without missing work?

Moving a home office without missing work requires a phased packing plan. Keep your laptop and internet active until the last possible hour, and schedule your move for a Friday so you have the weekend to set up. You can also use a mobile hotspot for emergency connectivity.

Should I move my computer myself?

Moving your computer yourself is something we highly recommend. We suggest moving laptops, hard drives, and custom-built desktop towers in your personal vehicle. This minimizes vibration damage and reduces the risk of theft.

Can movers pack office electronics?

Movers can pack office electronics if you hire professionals. However, you should back up all data first. HireAHelper can connect you with movers who are experienced in handling fragile items.

How long does it take to set up a home office after moving?

Setting up a home office after moving usually takes 3 to 4 hours if you label your cables and boxed items logically. Fully organizing the room and unpacking decor may take a few days.

Do I need extra insurance for office equipment?

You likely need extra insurance for office equipment because weight usually dictates the price for standard moving coverage. That isn’t enough for a lightweight, expensive laptop, so check your homeowner’s policy or look into third-party moving insurance.

What’s the safest way to move a desktop computer?

The safest way to move a desktop computer starts with removing the graphics card if it’s heavy. Bouncing in a truck can snap the Peripheral Component Interconnect Express (PCLe) slot. If possible, pack the tower in its original box with Styrofoam inserts.

Factors to Consider When Moving to a New City

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No matter if you’re moving to a new city by choice or by necessity, the process comes with big emotions, physical labor, and endless tasks.

That’s why it’s important to think through logistics such as hiring movers, changing your address, and finding housing before you take the leap. Planning can help you save money, reduce stress, and make sure you’re choosing the right city.

In this guide, we’ll go through everything that’s involved in a move: researching the city, planning and budgeting, and preparing for the inevitable emotional impact. We’ve also created a complete moving to a new city checklist to help you stay organized so every important detail is covered.

Table of Contents

Why People Move to a New City

People move to new cities for a lot of reasons, but housing is the most common. In our 2024-25 HireAHelper Migration Report, 14.95% of people said that they moved to find a new or better place to live. Cost is a big motivator — 7.5% of people moved for cheaper housing, and 6% relocated so they could buy a house instead of renting.

Major life changes often inspire people to relocate. About 10.1% of moves happen because of a new job or a job transfer. And 8.3% of people move because they’re ready to set up their own household.

Pros and Cons of Moving to a New City

Moving somewhere completely new is exciting, but it also has drawbacks that can impact your career, family, and lifestyle. If you absolutely have to move, like for a job or family situation, you have to take the plunge no matter what. But if you’ve decided to move for your own reasons, you should weigh the pros and cons before you start packing.

Pros of moving to a new city

  • New opportunities: A new city opens you up to new experiences, people, and job opportunities that you might not have in your current city.
  • Higher quality of life: Moving can give you access to better housing, a lower cost of living, higher salaries, and a bigger social circle.
  • Emotional benefits: Relocating can be good for you if you need a fresh start or want to experience something new.

Cons of moving to a new city

  • Stress: Moving can be extremely stressful. In fact, 29% of people say they’d rather get a divorce than move again!
  • Costs: Uprooting your life can be expensive and time-consuming.
  • Family challenges: Relocating can be hard on your family, especially if you have kids.

Preparing for the Move

Happy moves usually have one thing in common: planning. Knowing what to expect in your new city, especially when it comes to lifestyle, cost of living, and housing options, makes it easier to prepare.

Research the City First

Relocating is a big commitment, so it pays to research carefully before you decide. Now is the perfect time to do a deep dive into your new city and ask the big questions that affect the move.

Will I like it here?

Living in a city is a completely different experience from visiting, so make sure to research the things that will affect you as a resident. For example, consider how the local industries might change your lifestyle. A city with a big tourism industry will have plenty to do, but you’ll also have to deal with road congestion.

 

“When you arrive [in your new city], you can take leisurely walks, drives, or public transport to check out interesting spots along the way. This is the best way to find great local bakeries and hole-in-the-wall diners that can become new go-to places.”

 

You should also look at what matters in your everyday life. Judge the city’s walkability using Walk Score, check the air quality on AirNow, or look at the public transportation system map to make sure it can get you where you need to go.

Social opportunities can be a lifeline in a new place, so spend some time in city subreddits to get a sense of where people your age hang out. Do they tend to socialize in bars, community centers, and fitness groups, or are there other things to do? Find out about local events and cultural performances on Eventbrite and the city’s official events calendar.

Will my family like it here?

Your family’s happiness can make or break a move. Make sure your kids have the resources they need by checking school ratings on GreatSchools, and request quotes well in advance from several local daycare facilities to get an idea of costs and availability.

As you’re house-hunting, websites such as Neighborhood Scout and Family Watchdog can help you find a safe neighborhood with family-friendly activities and amenities nearby. You can also scan Google Maps for local parks, children’s museums, and outdoor activities. You can also search for local kids’ sports leagues and after-school clubs.

Will I be able to afford it?

You’ll want to avoid moving to a new city and realizing that the higher costs are going to wipe out your disposable income. The comparison calculators at Bankrate and Nerdwallet can show you how much you need to earn to maintain the same living standard.

In general, you shouldn’t spend more than 30% of your pre-tax income on housing. If you’re making $100,000 per year, that’s a max of $2,500 per month. That amount might cover a spacious place in a smaller city — for example, the average rent for a 2-bedroom apartment in Nashville, TN is about $1,642. In New York City, the average 2-bedroom rent is $4,529, which means the same budget won’t stretch nearly as far.

Think about job stability, too. Do the companies in your industry offer room to grow? If you lose your job, is it easy to find other opportunities? Jobseeker groups on Facebook can give you a personal perspective on the job market.

Find Housing

Check the average housing prices on sites like Zillow or Apartments.com, and ask yourself these questions:

  • Are there plenty of options in your price range?
  • Can you find affordable places in your top neighborhoods?

If the answer is yes to both, you’re ready to start house-hunting. Visit the new city fora few days to look at properties, or use photos and online video tours to pick your top places. Then, fill out applications and wait to see if you’re approved. From there, you can choose the best option, sign a lease, and pay the security deposit.

Nervous about renting a home sight unseen? Consider booking a month or two in a short-term rental. That way, you can see properties and neighborhoods in person before committing to a purchase or a long-term lease.

Set a Moving Budget

Now that you have an idea of the average rent and living expenses in your new city, it’s time to make a budget for the move. A moving budget is a plan for covering one-time relocation expenses along with everyday costs until you’re earning again. Building one helps you avoid surprise expenses and understand how much savings you’ll need before moving.

Include these expenses in your moving budget:

  • Packing supplies
  • Professional movers or moving truck rental
  • Temporary housing and storage, if needed
  • Travel expenses for hotels, gas, and restaurants
  • Security deposit and first month’s rent
  • Utility deposits
  • Childcare
  • 1-3 months’ living expenses

The total depends on your situation, home size, family size, and how far you’re moving. Our data shows that moving costs can range from $450 to $10,000 or more.

Moving to a New City Checklist

There’s a lot to do when you’re moving to a new city, which is why it’s so helpful to have a checklist on hand. It keeps you organized and ensures that you don’t forget anything important.

Here are some steps to take before and after the move.

Before the Move

  • Look for jobs: Start applying for jobs in your new city as soon as possible. The process can take a while, and you don’t want to be out of work for too long in a completely new area.
  • Declutter and pack: Get rid of anything you don’t want to take with you. Then, pack one room at a time, making sure to label boxes clearly.
  • Secure housing: Research properties online or in person, and sign a lease that aligns with your moving schedule. Ask about move-in hours, where you can park a moving truck, and whether you need to reserve an elevator, loading dock, or parking spaces.
  • Hire movers: Once you have a move-in date, book movers to transport your stuff. To keep costs down, rent a moving truck and hire labor-only movers to do the loading and unloading.
  • Set up utilities and internet: As soon as you have a new address, call the local electricity, gas, water, and internet providers to set up new accounts. Schedule each service to turn on a day or two before you move in.
  • Update your address: Change your address with your bank, doctor, credit card companies, insurance companies, phone provider, and government agencies.
  • Forward your mail: It can take time for address changes to kick in. To make sure you’re getting your mail, forward it to your new address through the USPS.
  • Arrange transportation: Figure out how you’re getting to your new city and how you’ll get around once you arrive. Will you be bringing your car, or do you plan to take public transportation?
  • Close your home: Clean your house. Hand the keys over to the buyers if you’re selling, or return them to the landlord.
  • Get your car ready: Vacuum your car and bring it to the mechanic for a tune-up.

After the Move

  • Unpack your things: Start with the things you’ll need right away, and work your way gradually through boxes of non-essentials such as decor.
  • Update important documents: If you’re moving to a new state, update your health insurance, car insurance, and driver’s license.
  • Find new service providers: Look for new doctors, dentists, gyms, vets, and cleaning services.
  • Update health care information: Once you find a new doctor, ask your old doctor to transfer your medical records and prescriptions.
  • Enroll your kids in school or childcare: Tour the school or daycare in person, and sign up your children.
  • Settle in to your new home: Join clubs, attend exercise classes, volunteer with local organizations, and explore your new city.

Moving comes with a lot of life admin and physical work. If you can start early, you’ll avoid the stress of a last-minute rush.

Settling Into Your New City

Once moving day is history, you can focus on building a life in your new city. Now, you can start meeting people, exploring the area, and learning how to stay safe in your new surroundings.

Getting Connected

One of the most exciting — and intimidating — parts of moving to a new city is building your social and professional networks. Start close to home and introduce yourself to your neighbors. You can also sign up for Nextdoor and neighborhood Facebook groups to join in conversations and see what’s happening in the area.

 

“In general, you shouldn’t spend more than 30% of your pre-tax income on housing. If you’re making $100,000 per year, that’s a max of $2,500 per month.”

 

If you want to build a professional network, look for “networking professionals” groups on Facebook, or check with the local chamber of commerce to sign up for local business events. You can also join the local chapter of professional industry associations. Networking events, volunteer days, and social events are great places to meet career-minded people.

When it comes to making friends, activities are your best bet. Join something that sounds interesting, like exercise classes, book clubs, running groups, church choirs, community theater productions, and cooking classes. Strike up conversations with everyone you meet while you’re there. Apps like Bumble BFF and Meetup can also help you connect to other people who are looking for friends.

Exploring Your New Neighborhood

Getting to know your new neighborhood helps it feel more like home. Make a list of restaurants that look interesting, and pick a new one every time you go out for dinner. If you have kids, do the same for parks and playgrounds. Eventually, you’ll start to find favorites, build a new routine, and recognize a few faces.

Give yourself plenty of time to explore, too. When you arrive, you can take leisurely walks, drives, or public transport to check out interesting spots along the way. This is the best way to find great local bakeries and hole-in-the-wall diners that can become new go-to places.

You can also check the neighborhood and city calendars for upcoming events such as festivals, restaurant weeks, block parties, and holiday events. Chatting with vendors and other guests can help you feel less isolated.

Staying Safe

As you explore, take a few precautions to stay safe. Check local crime maps, and take note of dangerous neighborhoods. Sign up for the police department’s public safety alert system to get notifications about crimes and other emergencies.

The best advice usually comes from other residents. Ask your coworkers and new friends for recommendations. For example, you can ask if there are any places in the city they avoid, or if they feel safe taking public transportation late at night.

Common Mistakes to Avoid When Moving to a New City

Moving comes with a few common pitfalls that can make the experience harder than it needs to be. To create a smoother transition into your new life, avoid these mistakes:

  • Not budgeting enough money: Take the budget you think you’ll need and add 20% to give yourself a little wiggle room. The extra cash reduces stress while you look for a job or wait for your first paycheck.
  • Not doing your research: A few Google searches and a weekend visit aren’t enough to decide if a new city is a good fit. Make sure you look into costs, housing, job prospects, and social opportunities before taking the leap.
  • Romanticizing the new city: While you research, make sure you’re not glossing over the challenging aspects of the city. Be realistic about what you can afford and what you actually want.
  • Packing too much: Decluttering can be time-consuming, but it’s worth the effort. Bringing fewer things means you’ll spend less on movers and have an easier time unpacking.
  • Isolating yourself by living and working alone: Consider living with roommates or working an in-office job to build a community faster. Otherwise, you might need to step outside your comfort zone (e.g., watching your favorite shows) and push yourself to try new activities and meet people.

If you’ve moved more than once, you’ve probably made at least one of these mistakes before. The good news? They’re pretty easy to avoid once you know what to look out for.

Tips for Moving to a New City Alone

If you’re moving to a new city by yourself, you’ll need to get organized. You’re responsible for all the expenses and labor, so you’ll probably need to do more planning than those who have a lot of extra helping hands.

Here are some specific tips for a solo move to a new city:

  • Start budgeting as early as possible: You should begin to save for your relocation at least 6–12 months in advance.
  • Expand your emergency fund: Just like your moving budget, you should be looking to squirrel away at least 3–6 months of living expenses.
  • Choose manageable packing boxes: When you’re moving solo, it’s even more important to pack well. Make sure that no box is too heavy for you to lift without help.
  • Join community groups quickly: Start making friends as soon as you arrive.
  • Build routines locally: Become a regular at a coffee shop, grocery store, or gym.
  • Celebrate milestones: Take time to recognize your successes and accomplishments.

A Note About Moving to a New City Alone in Your 20s

Moving alone is always challenging, but it’s especially overwhelming in your 20s — you’re leaving your childhood or college home behind. You might find yourself feeling extra-attached to your friends, family, and familiar places.

These strong emotions are completely normal, but they don’t have to hold you back. Remind yourself that the move will open up new doors in your career and personal life. It might be helpful to make a list of the reasons you want to move — a new job, exciting hobbies, etc.

Still feeling worried? Remember that nothing is permanent. If you end up hating the new city, you can always move back. At the very least, it’ll be an adventure and a learning experience.

Tools to stay organized during your move

There are a few things you can do to feel more at peace with moving to a new city alone in your 20s. Build a solid savings fund, so you have a safety net in case things don’t work out. It’s also helpful to make a plan and a schedule to help you stay organized. Use these resources to make sure you’re covering all the bases:

Moving to a new city can be a big undertaking, but it can also open up a new world of opportunities and possibilities. With thorough research, careful budgeting, and plenty of planning, you can avoid pitfalls and settle in faster.

Moving to a New City Checklist PDF

Getting ready to move to a new city? Here are all the things you’ll need to take care of before, during, and after moving day:

Moving Tips and Tricks From 12 Professional Organizers

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If you’re counting down to moving day and find your to-do list getting longer, some moving tips and tricks from a professional organizer can get you on track. We have tried-and-true strategies from a dozen experts to help you declutter, pack, and schedule a move. Read on for some practical pointers that make the whole moving process easier to handle.

Moving, Organization, and Stress

When you’re getting ready to move, the pressure comes from all directions. According to a HireAHelper report on the hidden health toll of moving, 55% of Americans said they found moving highly stressful. They cited reasons such as:

  • Financial strain (52%)
  • Packing (47%)
  • Logistics (39%)
  • Change in surroundings and routine (38%)

These stressors, along with the physical strain of moving, can take a real toll on both your body and mind. Respondents reported symptoms such as fatigue, burnout, anxiety, back injury, and joint pain during or after their moves.

Why Organization Is the Secret to a Smoother Move

It’s difficult to make a move completely hassle-free, but the reality is that disorganization makes things worse. The more chaotic things feel, the more likely you are to forget important details, make rushed decisions, and haphazardly throw things into boxes and hope for the best.

 

“Although you might think it’s easier to pack by item, like all bedding in one box, it’s actually better to go room by room when you pack…”

 

Check out our moving tips and tricks from professional organizers, designed to make moving feel less overwhelming. By using a moving checklist, clear systems, and a packing schedule, you can tackle your relocation purposefully and confidently every step of the way.

How Do You Get Organized Before Moving?

Getting organized for a move requires a project management approach. You’ll need to have lists and a solid plan to help you keep your sanity. Here are some tried and true steps given by Ellen R. Delap at Professional Organizer:

  • Start with developing a timeline for your move: Work backward to include key dates, such as when movers will load the truck, when packers will arrive, and when you’ll need to be out of the house during packing. Don’t forget to plan for decluttering, change of address, optional items you’ll sell or donate before the move, and other items coming out of storage for your move. Record this timeline in your planner.
  • Add team members to your project: It’s much harder to do this project entirely alone! Bring movers, packers, professional organizers, childcare help, and other resources on board. Be sure to add the cost of all these additional tasks to your budget.
  • Start decluttering at least 3 months in advance: One of the universal rules of moving is that the less stuff you have, the cheaper, quicker, and easier it is to move. You should allow yourself plenty of time to work through and eliminate what you don’t use or need at your new residence.
  • Keep your move organized with labels: Have plenty of markers available to write the contents on your boxes. Be sure to list what’s inside, where it goes, and whether or not it’s fragile. You can use numbers or color-coding to indicate which room it belongs in. Your movers will appreciate knowing that they can unload in the correct room without your direction because you’ve labeled the rooms and boxes.
  • Remember the “last-in, first-out” box, and your personal needs during this move: The last-in, first-out box should contain all the hardware for beds and the remote controls. These are vital to your happiness and routine during the first 24 hours in your new home. Your personal needs items include medications and comforting stuffed animals for your children that must be a part of your first night in your home.

How Do You Make a Schedule For Moving?

Although moving has been ranked as one of the three most stressful life experiences, a plan in place helps make things a lot easier. Lisa Zaslow at Gotham Organizers has been helping people with all aspects of moving for over 15 years, and here are some of her most helpful tips about creating a moving schedule:

  • Start with an old-school blank calendar: Even if your whole life is digital, there’s something about seeing your key dates on paper — starting with your move date and current commitments — that gives you a realistic overview of what to do when.
  • Search online for “move checklist“for a general sense of the steps involved: Most will have a 6-8 week plan. The checklist Zaslow uses with clients is 18 pages long to ensure nothing falls through the cracks.
  • Customize the checklist to reflect your needs and time frame: If you’re hiring movers and are relocating moving locally, there’s less to do. But if you’re if you’re planning to pack and move yourself and not use movers, there’s a lot more you have to take care of yourself.
  • Make appointments with folks who can help — from professional organizers to help manage your move and declutter, to movers, and even handymen for tasks like installing your TV and window treatments.
  • Block out time in your main calendar to work on your move.
  • Stick to your schedule and adjust as necessary. Plan for the unexpected!

By creating a realistic, comprehensive moving schedule, you’ll save yourself time, money, and aggravation and will feel in control of the process.

Pro tip: Unless your move is very small, it’s worth getting a free quote from movers. Hiring movers is usually money well spent.

How Do You Pack Kitchen Items?

Because there are a lot of heavy, expensive items in the kitchen, experts suggest you use small boxes when packing, to prevent any one box from becoming too difficult to lift. You should also label each box with the room — kitchen, dining room, or pantry — and the contents.

As you pack, pare down your kitchen items. Get rid of any gadgets that only do one thing (avocado slicer, banana saver, lettuce knife, etc.) or a crystal glass set you never use. Movers charge by volume and by how long it takes to move your stuff, and getting rid of these items can save you a lot in the long run.

 

“Use a small suitcase or duffel bag for each person’s clothes, accessories, school or work items, toiletries, and medications, plus… chargers, toilet paper, and a new shower curtain. Keep these items and all financial records safely with you during transit.”

 

Use up the food and pantry items you already have, and don’t buy anything in bulk for the last few months in your old house. If you come across expired foods and spices, throw those away as you pack, too.

Pack Your Kitchen in Phases

The kitchen and pantry are some of the places you use the most, so they tend to have a lot of important items you want to pack carefully. Give yourself time to do so, and follow this expert-approved timeline to make the process a breeze.

Up to 2 months ahead:

First, you should pack anything you know you don’t use regularly, like entertaining/party supplies.

If you’re moving far away, think ahead of time about who can use your extra food, toiletries, and cleaning supplies when you leave. Women’s shelters and other charities often take these kinds of things, even if they’ve been opened.

Up to 2 weeks ahead:

Pack up everything else in the kitchen by category, leaving out the bare essentials. You want to leave enough plates and glasses, napkins, and cups for your family to cook and eat for a day. Pack all but one pot and two pans, two dish towels, two sets of silverware, etc. Leave just the basics out, nothing extra.

The day before you move out:

Now’s the time to pack up these everyday supplies and food (if it’s a local move). Nonnahs at Get Organized Already suggests you label those boxes “Kitchen — OPEN FIRST,” so once you arrive in your new kitchen, you can open those and use the items inside to make do until you have time to unpack fully.

Tips for Packing Your Clothes

Like most aspects of moving, the best way to pack clothes is to begin with a plan. Amy Trager agrees and suggests the following:

“Before I pull anything out of the closet, I make a list of the specialty pieces I may need for where I’m going (e.g., exercise clothes, swimsuit, ski jacket). I also note if I need multiples, like 4 pairs of ski socks for 4 days of skiing.”

From there, you can think about how many days and nights of clothes you need, as well as things like underwear and accessories. You should also check the weather to see if you’ll need a heavy jacket or rain boots on hand.

There’s also the question of whether it’s better to fold or roll your clothing. Treager says that while she’s a “folder”, if rolling works better and avoids wrinkles, you’re better off with that method. She also mentions:

“Laying out the items in stacks or rolls also allows me to quickly assess whether I need a piece of luggage in a different size. Now that I’ve secured my clothes, I can snugly fit shoes, accessories, and toiletries in the space between clothing stacks and other pockets.”

What Order Should You Pack In?

Julie Bestry advises that you begin with the home areas that you use the least because you’ll have to live without these items from now until you have unpacked in the new space. Start with rooms you rarely use or are mainly used for storage, like:

  • Guest bedrooms
  • Rooms of children away at college
  • The basement, attic, and garage

Consider whether youreallyneed and want to keep the item. Keep a box marked “Donate” by the doorway, and any item that doesn’t make the cut for your new home should go there. As you pack, move carefully stacked, inventoried, and labeled boxes to one side so you can see your progress as items “disappear” and the boxes are filled.

“The earlier you start organizing and decluttering, the less likely you are to pay to move stuff you end up donating… You’re also more likely to get the dates you want with movers if you book them early.”

Instead of working on whatever area you’re nearest to at the time, it’s better to methodically move cabinet by cabinet, drawer by drawer, or room by room. However, because there may still be weeks (or more) until you move, you’ll need to consider where to keep an item until much closer to moving day, on top of deciding whether to move, donate, or discard it. Here are some more tips on what to pack and when to pack it:

  • If it’s winter: Pack the summer clothes and shoes from your closets.
  • In living or family rooms: Keep the TV and sound system, but pack up the books, puzzles, photo albums, and games.
  • In the linen closet: Pack everything except one change of sheets per bed and a few extra blankets.
  • In the kitchen: For your remaining time at home, pack whatever you can live without (e.g., gadgets, small appliances you rarely use, specialty supplies, and items).
  • In your home office: Pack all of your files in banker’s boxes, and pack office supplies you won’t need daily in a separate container. Box up financial files and essential documents related to the move separately to travel with you. Don’t leave them with the movers!
  • In areas you use most often: Envision what you’d pack if you were setting up a vacation cottage for just a few weeks. Only leave minimal cookware, enough supplies to prepare simple meals, and adequate silverware, plates, and glasses to serve your needs for your time away. Then, pack everything else, leaving only your imaginary vacation essentials unboxed until right before moving day!

While packing, if you find something in the “wrong” space, move it to the room that corresponds to where it will go in your new house.

Finally, the only things left to pack should be what you’ll need for the first few days in your new home. Use a small suitcase or duffel bag for each person’s clothes, accessories, school or work items, toiletries, and medications, plus a box of first-night essentials like chargers, toilet paper, and a new shower curtain. Keep these items and all financial records safely with you during transit.

The Top 3 Most Important Factors Before Moving

There are a lot of steps and tasks that go into moving, but here are 3 of the most important ones, and advice on how to tackle them, courtesy of Janine Adams at Peace of Mind Organizing.

1. Take Time to Declutter Before Moving

Moving is an excellent opportunity to declutter since everything has to be looked over and packed anyway. Ask yourself if you’ve used the item in the past year or if you have a place to store it in your new home.

If you don’t use it or, or you can’t easily store it, now’s a great time to let it go. You won’t have to pay or expend the effort to pack it, move it, and unpack it.

2. Organize Your Packing

If you’re packing yourself, group items that go together in a room into categories and pack them in the same boxes. That way, you can label each box with a category. For example, a kitchen box might also have the label “food storage containers.” That will make it easier to unpack in an organized fashion. Plus, if it takes you a while to unpack, you’ll be able to find the appropriate box if you’re looking for something.

If you hire movers to pack, take the time to group categories of items together before they arrive so that your boxes don’t contain a hodgepodge of stuff. Try to also label your boxes for the destination room (not the origin room) so that movers can get them to the right place in your new home.

3. Start Early

The earlier you start organizing and decluttering, the less likely you are to pay to move stuff you end up donating on the other end. Starting early also cuts down on stress and makes the move calmer.

You’re also more likely to get the dates you want with movers if you book them early. And if you’re hiring a professional organizing company or move manager to help, the earlier they get on board, the easier everything will be.

How Do You Pack Valuables?

Firstly, it’s all going to depend on what the valuables are. A good rule of thumb is that if you still have the original packaging for jewelry (or anything else!), use that. If any of your valuables are fragile, it may be worth hiring professionals to pack them. Here are some more tips on packing valuables from Julie Coraccio at Reawaken Your Brilliance:

  • Reduce paperwork: See if you can lighten your load of any physical paper you don’t need anymore. For example, if you have care instructions for valuables, can you scan them? Or, if you have a valuation and a scanned copy is enough proof, shred the physical paper.
  • Keep essentials close: You’ll want to keep valuables like medicines and prescriptions close and in an “Unpack First Night” box, or in your suitcase or toiletries.
  • Label by room, not content: If you can’t keep valuables close, mark the box by room instead of by content. For example, “Living Room” instead of “Antique Vase.”
  • Track your valuables: Keep track of all your valuables using a system. Take pictures and write descriptions and values. Consider an app like Sortly to keep track of everything.
  • Use a disc lock: If you’re using a packing cube or driving yourself, invest in a disc lock, as they’re a lot harder to break.
  • Add a tracking device: Use an inexpensive tracking device like Tile or TrackR so you’ll be able to know where your items are if you’re using a truck.

What Do You Unpack First at Your New Home?

According to Betsy Fein at Clutterbusters, necessity is always first when it comes to unpacking, so you should prioritize the rooms that you use daily. Think logically about the items you’ll need most to sleep, eat, and take a shower — all the essential activities you’ll need to do in your new home.Here’s how to set up the necessities:

  • Set up the bedroom: After a long day of traveling and packing, you are going to want a good night’s sleep in your own bed. Reassemble the bed frame, unpack your sheets, and make up your bed along with the pillows and bedspread. The rest of your bedroom items can wait.
  • Set up the bathroom: You’ll feel instantly at home if you get yourself settled into the bathroom. Hang a shower curtain, fill the medicine cabinet, and hang your towels.

How Many Days Before Moving Should I Start Packing?

If you’re packing yourself, you’ll ideally start as soon as you know you’re moving. But as far out as 3 months will make things easier (and cheaper) for you.

People often wait until the last minute and then get overwhelmed. Liz Jenkins at A Fresh Space recommends starting to pack non-essential items (e.g., holiday, guest room, sentimental items, decor) and storing them in the garage or a less frequently used space in the home.

 

“…[I]nstead of writing just the location of where [a box] is going to, you should write ‘Bathroom Shower Items’ or ‘Bathroom Under The Sink.’ This will make it easier to unpack those items in the new home.

 

Make sure to set aside and identify things you’ll need during the move (e.g., clothing, pet care, personal items, linens, chargers), and as the move date gets closer, start packing more and more.

By the time you are a few days out, the only things left should be furniture and a few bare essentials. This gives you space to deal with any issues or emergencies and reduces your overall stress of the move.

How Do You Move Perishable Food (i.e., Refrigerated/Frozen Foods)?

Take an Inventory of What You Have

Natalie Gallagher at Refined Rooms suggests that one month prior to your scheduled move date, create an inventory of the perishable food you have on hand throughout the house. Don’t forget the refrigerator in the garage and the deep freezer in the basement!

Create a Plan to Shrink Your Inventory

Your plan for dealing with perishable food will depend on a few factors:

  • Whether your move is local vs. long-distance
  • Whether you’re using a moving company

It’s important to understand that sometimes laws prevent movers from transporting perishable items. So, whatever you plan to move will need to be transported by you. Given these limitations, your goal should focus on reducing the volume of refrigerated and frozen food you have as much as possible before moving day.

With your inventory in hand, create a meal plan for the next few weeks that incorporates the food you want to consume. When you’re a week away from your move date, reassess what you still have and determine if anything can be given away to neighbors, family, or friends.

When you’re getting ready to move whatever you have left over, locate your portable coolers and make sure you have plenty of ice packs on hand.

Prepare Food for Move Day

On the morning of your move, set aside whatever food you need for breakfast, lunch, and dinner that day. If you’re moving locally, pack whatever food remains in your coolers with ice packs. If it’s a long-distance move, you’ll need to throw out whatever perishables remain.

With some planning, you can avoid wasting food (and money) during the move.

Is There a Packing System You Recommend For a Move?

There are a lot of systems and methods when it comes to packing, like color-coded labels and inventory lists. Here are some tried and true ways from Shanice Bannisat City of Creative Dreams to make sure everything ends up in the right boxes and the right rooms in your new home.

Make a Checklist of Your Items

A checklist is the one thing you need to prepare for a move, and it is the best way to remember everything you need and prevent items from slipping through the cracks. List all the things you need for your move, like purchasing boxes and tape or hiring movers. Include all the rooms that still need to be packed.

Don’t forget to add a list of what you need to do before and after moving, like any spaces in your home that need to be repaired or painted.

Color Code Boxes and Rooms

When it comes to packing systems, Bannis is all about setting up color-coding systems for each room, such as red for the kitchen, blue for the bathroom, yellow for the bedrooms, and so on. That way, when you start packing, you can tape the box with the corresponding room color. It doesn’t have to be the entire box, but enough to see where the boxes will belong.

By giving each room of your new home a designated color with tape or even a sign on the door, it makes it easy for your movers to put boxes in those areas.

Label Boxes by Room and Sub-Section

You can keep your labeling system simple with the name of where it will go, but it’s often more convenient to go with a little more detail. For example, for the bathroom, instead of writing just the location of where it is going to, you should write “Bathroom Shower Items” or “Bathroom Under The Sink.” This will make it easier to unpack those items in the new home.

Should You Pack by Room or Item Category?

Although you might think it’s easier to pack by item, like all bedding in one box, it’s actually better to go room by room when you pack, as advised by Julianna Poplin at The Simplicity Habit. It’s a great opportunity to move items that are in the wrong room to the room that they’ll belong to in your new home.

If you don’t have the same number of rooms in the new home, consider that as you label your boxes. Unpacking is much easier the more organized you are during the packing process.

Now you’re ready for moving day! Simplify your relocation and cut down on stress by following these moving tips and tricks from professional organizers. Consider making things even easier by hiring professional movers.

FAQs

How do I start organizing for a move?

Begin organizing your move with a moving checklist that breaks the process into manageable steps. Set deadlines for completing each task, such as scheduling movers, changing your address, arranging utility services, and packing. Decide if you’ll need help from family, friends, or professionals so you can coordinate their services in advance. Update your checklist as new tasks come to mind.

What’s the best way to pack efficiently?

Declutter first so you’ll have fewer items to pack.Then, stock up on moving boxes, packing tape, bubble wrap, and labels so you don’t have to run to the store in the middle of packing. Start with seldom-used items like seasonal decorations and then work room by room. Use towels and t-shirts to cushion items and save space, and label boxes clearly to make unpacking easier.

How early should I start decluttering?

Start downsizing your belongings about 6 to 8 weeks before your move. This enables you to sort through items thoughtfully and decide what to keep, recycle, or discard. You’ll have time to organize donations for drop-off at thrift stores, take recyclable items to local facilities, and arrange for curbside pickup of furniture and appliances.

What items will movers not move?

Ask your movers about their rules, but in general, a few things aren’t allowed on moving trucks. Dangerous or flammable items such as gasoline, aerosol cans, fertilizers, bleach, paint, and pool chemicals are usually prohibited. Alcohol, firearms, and marijuana may also be restricted. Perishable items like plants and food don’t hold up well in moving trucks. For your protection, keep sentimental or valuable items with you on moving day.

The Moving and Stress Guide: Statistics, Tips, and More

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If you’re feeling overwhelmed by an upcoming relocation, keep in mind that moving stress is completely normal. Moving stress is so common that 55% of people rate the experience as “highly stressful,” and they rank it as worse to deal with than getting divorced or beginning a new job.

But why is moving so stressful? There are a lot of reasons, including the fact that the process comes with both physical and emotional challenges that put you and your entire household to the test. Not to mention the financial burden. With many Americans living paycheck to paycheck, adding in the cost of a move puts tremendous pressure on those responsible for the bill.

Thankfully, there are a lot of ways to make it easier on yourself. In this guide, you’ll find statistics, tools, and coping strategies to help you manage moving stress and make the transition easier.

Moving Stress Statistics

When moving stress starts to settle in, it helps to know that you’re not alone. Our research shows that relocating can put a significant strain on many people’s finances, health, and well-being. Here’s what the data says about the hidden health toll of moving:

How Stressful Is Moving?

  • 55% say that moving rates 7+ on a 10-point stress scale
  • 1 in 10 describe moving as traumatic or “crisis-level”
  • 53% say moving was more stressful than expected, while 22% say it was much worse
  • 31% would pay $10,000 to avoid moving again

Top Stressors of Moving

  • 52% cite finances as the #1 stressor
  • 41% report stress on household members, while 38% cite logistical chaos
  • 47% say packing is the most stressful task, followed by 42% for cleaning the old home, and 39% for handling logistics like utilities and movers

Mental & Emotional Health Impact

  • 55% feel overwhelmed because of their move
  • 50% report anxiety
  • 47% feel fatigued
  • 45% experience burnout
  • 37% struggle to sleep during a move

Women experience more intense stress symptoms than men, including:

  • 62% vs. 43% report feeling overwhelmed
  • 50% vs. 38% report burnout
  • 43% vs. 30% report irritability
  • 41% vs. 30% report difficulty sleeping

How Stressful Is Moving Compared to Other Life Events?

  • 29% would rather get divorced than go through another move
  • 36% would rather have a colonoscopy
  • 21% would prefer to lose their job

Why Moving Is So Stressful

Moving is particularly taxing because it affects every aspect of your life, from your job to your relationships. It disrupts major life factors, such as where you live and where your kids go to school, and minor things, such as where you shop for groceries. The process comes with logistical and emotional challenges for everyone.

The Logistics of Moving

Woman planning moving logistics in cluttered room filled with boxes and furniture

Moving is a puzzle that never seems to end. As soon as you decide to relocate, you’ll need to sell your home or get out of your lease. Movers are a great help — but before booking, you must choose a moving day that works for you, your current and future employers, and everyone in your household.

Moving also comes with a significant amount of administrative work. Depending on your situation, you may need to research new schools, disconnect and reconnect utilities, change your address, and update your insurance coverage.

Then, there’s the packing, which 47% of people say is the most stressful part of moving. And it’s no wonder why. You have to sort and declutter — and decide whether to sell, donate, or toss the extra items — before you can box up each room. The entire process can take weeks to complete.

The Emotions of Moving

Relocating can be an emotional experience filled with highs and lows. The prospect of new adventures and opportunities is exciting, but you might also be sad to leave friends and familiar places.

These intense emotions, coupled with the fear of the unknown, can add to the stress of moving. You might find your mood changing from one day to the next as you realize what it means to leave a comfortable home and job and start fresh.

Money challenges can be emotionally exhausting — for 52% of people, financial strain is the most stressful part of moving, especially when the move requires you to miss weeks or months of work. In fact, work interruptions are a major source of stress for 35% of men and 26% of women.

Moving Is Stressful for the Entire Household, Not Just Us

Mother comforting child about moving stress while sitting on couch in new home

When you’re moving with other people, you’re not the only one feeling the pressure of a relocation — it hits everyone in your household. Your kids might worry about changing schools and making new friends. Your partner could stress about money, finding a new routine, and supporting the family through the transition.

This fact — that your family is struggling — can be a significant source of stress for you. In fact, 41% of people say it’s one of the most difficult parts of moving. It’s normal to feel guilty or responsible, especially if you’re the driving force behind the move.

Compounding stress can cause issues in your relationships over the course of a move. If you’re like most people, stress can make you feel less patient or more easily irritated. It’s not surprising, then, that fighting with your partner is one of the biggest problems that come with moving.

Common Signs of Moving Stress

An overwhelming majority of people (95%) experience at least one negative stress symptom when they’re moving, but moving stress isn’t always easy to identify. It can manifest in a wide variety of ways, depending on your personality and your situation.

For some people, the symptoms of stress are obvious. They might feel more anxious or irritable than usual, or they might find themselves fighting with other people in the household. In some cases, feelings of overwhelm could make it difficult to make progress on packing and planning.

Signs of moving stress can also be subtle, showing up in seemingly unrelated areas of your life. For example, you might find that you’re having unusually intense dreams. Stress can also make you get sick — so if you’re down with the cold or flu, the move might be the cause.

Not sure if you’re dealing with stress symptoms? According to our research, these are the most common signs of moving anxiety and stress, and the percentage of people who report them:

  • Overwhelm – 55%
  • Anxiety – 50%
  • Fatigue – 47%
  • Feeling burnt out – 45%
  • Irritability – 38%
  • Difficulty sleeping – 37%
  • Decision fatigue – 30%
  • Stress dreams – 25%
  • Fighting with a partner or family member – 24%
  • Brain fog – 21%
  • Panic attacks – 19%
  • Getting sick – 13%

Who Feels Moving Stress the Most?

Moving stress affects people disproportionately based on lifestyle factors. For example, families with young children are very likely to feel high levels of stress during a move because kids come with a completely separate set of logistics. In addition to meeting their own needs, parents must find and vet new childcare providers, schools, play areas, activities, and doctors.

 

“To prevent a stressful last-minute rush, create a schedule as soon as you have a moving date… If you’re moving on July 1 and you think it will take four weeks to declutter and pack, for example, you should start at the beginning of June.”

 

People who relocate frequently, such as students and young professionals, can also experience intense moving house stress. Students constantly transition from their parents’ homes to school, which can be expensive and time-consuming. For young professionals moving to advance their careers, each transition requires a housing search and building a new social circle.

However, moving stress doesn’t necessarily ease up as you get older. Advanced professionals moving for jobs might have bigger salaries, but they may also be paying to move a family. And since the stakes are higher in terms of career and finances, they also have more riding on the new job.

Strategies and Tools to Reduce Moving Stress

The data is clear: moving in general is stressful. However, that doesn’t mean there’s nothing you can do about it. With the right strategies and tools, you can plan a move that’s easier on you and everyone in your household.

Keys to a Low-Stress Move

When it comes to figuring out how to make moving less stressful, the magic is often in the planning. By tackling the sources of stress proactively, you can enjoy a more relaxed experience.

1. Plan backwards from your moving date

There’s nothing worse than racing to pack the night before your movers arrive. To prevent a stressful last-minute rush, create a schedule as soon as you have a moving date. Estimate how much time it will take to complete each task — finding housing, packing, booking movers, cleaning your house, etc. — and work backwards.

If you’re moving on July 1 and you think it will take four weeks to declutter and pack, for example, you should start at the beginning of June. And if you’re anticipating an eight-week housing search, you should start looking at listings in April or May.

Mapping out the timeline this way can be an important reality check. It reminds you of how much there is to do and how much time each task takes, which helps prevent you from procrastinating. Taking action early and working gradually is the key to stress-free moving.

2. Divide the responsibilities of moving

Friends smiling while packing moving boxes together

If you have a partner, don’t try to collaborate on every moving task. Instead, consider your to-do list and divide the tasks fairly based on each person’s availability, skills, and interests.

Here’s the key: each person should take full ownership of the task. That means that if your partner is responsible for setting up new utilities, they’re in charge of all the decisions and scheduling. And if you’re in charge of the new lease, you should also make the deposit and find out about move-in requirements.

This strategy eliminates a lot of questions and discussions, which can reduce stress for both people. You don’t have to weigh in on when to connect the power in your new home, and your partner doesn’t have to remind you to ask about reserving an elevator on moving day.

3. Implement an organizational system for your move

Disorganization can make your move more chaotic, which increases stress. That’s where a system comes in — it collects important information and helps you stay on task.

As you start the process, create a folder on your computer or designate a physical container. Use it to store copies of all relevant documents: leases, utility contracts, real estate documents, HOA rules, truck rental agreements, and moving-company contracts. With everything in one place, you’ll know where to look when you forget the size of your moving truck or what day the internet service will be active.

 

“Money challenges can be emotionally exhausting — for 52% of people, financial strain is the most stressful part of moving, especially when the move requires you to miss weeks or months of work.”

 

While you’re at it, create an inventory of every item in your home. As you pack, number each box, and every time you put an item in a box, add the box number to your inventory list. This simple strategy eliminates the need to dig through multiple boxes when you’re hunting for the coffee maker or hair dryer.

Tools to Make Moving Easier

With the right systems and resources, you can take control of your move and cut down on stress at every stage.

  • HireAHelper’s moving checklist: Use this checklist to identify all the tasks involved in your move and build a schedule.
  • HireAHelper’s change of address checklist: This guide helps you make a list of all the organizations and institutions you’ll need to contact to change your address.
  • Apps and AI tools: Use ChatGPT or moving apps to help you create a budget, make a packing plan for your specific house size, make an inventory, and delegate tasks according to each person’s availability.

Emotional Coping Strategies During a Move

Once you’ve tackled the practical stressors of moving, it’s time to tackle the emotional challenges. Protecting your mental health before, during, and after the move can reduce stress for you and your family.

Use these coping strategies to manage your emotions when moving:

  1. Set time limits for decision-making: Decision fatigue can add emotional stress when you’re moving, so instead of agonizing about what to pack or donate, set a time limit. For example, you might give yourself 30 minutes to sort a box of items into keep, sell, donate, and discard piles.
  2. Outsource everything you can: Take a look at your to-do list, and outsource the tasks that don’t require your direct involvement. Instead of hauling your old couch to a thrift store, schedule a pickup or instead of running to the grocery store, get your groceries delivered. Your tasks will still get done, and there will be fewer demands on your attention.
  3. Stick to your schedule: When you’re in the thick of moving, it’s difficult to make time for a regular exercise class or happy hour with friends. Keep these engagements whenever possible — you’ll feel happy and relaxed as you go back to packing.

Professional Help That Can Ease Stress

Sometimes, the best way to reduce emotional stress is to bring in the professionals. If you’re starting to feel the pressure, you can hire professional movers to do the heavy lifting and driving. If there’s room in the budget, you can even add on a packing service for extra convenience.

Is the stress of moving starting to take over your life? Consider seeking professional mental health support. A therapist or counselor can help you work through the emotions and learn how to deal with moving in a healthy way.

Final Thoughts

Moving stress is normal, but it doesn’t have to get out of control. With comprehensive planning and the right support systems, you can make stress more manageable. The key to success? Anticipate common sources of stress and find ways to address them in advance.

If you’re dealing with moving stress, take heart — it’s uncomfortable but temporary. Once the move is complete, your life will likely return to normal. And when it does, you’ll enjoy the long-lasting benefits of an exciting new life chapter.

Are My Movers Licensed and Insured? (And Does it Matter?)

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You wouldn’t hand your house keys to a stranger without checking credentials and reliability. So, why trust a moving company without making sure they’re licensed and insured?

Too often, people assume any mover with a truck qualifies to transport their belongings. Unfortunately, not all moving companies operate legally or carry the right coverage. Choose the wrong one, and you may have to pay for lost items, damage, or even injuries.

With this guide, you can avoid bad actors and scams and find moving companies with a great reputation. It breaks down what “licensed and insured” really means, why it matters to you, and how to verify credentials before signing any paperwork. Think of it as your moving insurance before you start packing your first box.

What Does “Licensed” Mean for Movers?

A truck and a website don’t make a mover legal. Licensed means the company registers with the right agencies and follows the law. That way, you know they’re operating within legal bounds and have accountability. The status of the license varies depending on whether you’re moving within the same state (intrastate) or across state lines (interstate).

Federal Licensing (USDOT and MC Numbers)

Moving companies operating across state lines must register with the Federal Motor Carrier Safety Administration (FMCSA). This agency gives movers a United States Department of Transportation (US DOT) number. It’s like a mover’s federal ID. If the company carries household goods across state lines, it should also have a Motor Carrier (MC) number.

You can verify these numbers via the FMCSA’s mover lookup tool, so if you’re planning a move that crosses state lines, you should look up your movers before you book.

State-Level Licensing

For in-state moves, there’s no need for federal licensing, but state-level agencies may still have license requirements. Check your state’s transportation or consumer affairs website to see what licensing rules apply where you live. California, Texas, and New York all have their own departments of transportation or consumer affairs offices that regulate movers. In these cases, movers must meet certain safety, insurance, and pricing standards.

What Does “Insured” Mean for Movers?

You’ve probably seen moving companies claim they’re “insured,” but you don’t always know what that covers. Insured movers carry policies that protect themselves, their workers, and (to an extent) your belongings. But the types of coverage vary. Some don’t protect you as much as you’d think.

Common types of mover insurance include:

  • General liability: Covers accidents like a mover dropping a dolly and denting your floor
  • Cargo insurance: Covers damage or loss to your belongings while they’re in transit. Not all movers carry this by default, so make sure to ask.
  • Workers’ compensation: Covers movers if they get hurt on your property, so you don’t have to pay medical bills.

You can verify a mover’s insurance through a document that proves their insurance, such as a Certificate of Insurance (COI). It outlines exactly what’s covered.

However, just because you’ve looked at a mover’s COI doesn’t mean you’re fully protected. Their policies might not pay for the full value of what you’ve lost or what’s been damaged. You might want to look into purchasing additional moving insurance, like valuation coverage or third-party protection, to get total coverage. You can learn more in our Moving Insurance: A Comprehensive Guide.

Why Licensing and Insurance Matter

When you hire licensed and insured movers, you’re taking steps to protect your home, your belongings, and your bank account. If something goes wrong during your move — and it often does — licenses and insurance can turn a big problem into a small one.

 

“If your movers aren’t licensed and don’t have insurance, there’s not much you can do. Without proper insurance, there’s no way to get your money back if someone steals your belongings or anything breaks during transit.”

 

Proper licensing ensures your movers operate legally in your area. It also holds them accountable to state or federal standards for safety, maintenance, and complaint handling.

Insurance, on the other hand, offers financial protection for you and the movers. If a mover gets hurt or your dishes break, the insurance company decides who pays.

Apartment buildings and COI requirements

Many apartment buildings, condos, and HOAs require a COI from your movers before they’ll allow access to service elevators or loading docks. If your movers can’t provide one, you may lose access to elevators and parking on your moving day.

Avoiding scams and shady operators

Cheap, unlicensed movers may look like a deal, but in the end, they can cost you much more than you save. While moving scams don’t happen as often as they used to, successful scams cost 33% more than they did two years ago. Licensed movers have fewer complaints from their customers, and when complaints do crop up, customers have a clear path to a resolution.

What Happens If Your Movers Aren’t Licensed or Insured?

If your movers aren’t licensed and don’t have insurance, there’s not much you can do. Without proper insurance, there’s no way to get your money back if someone steals your belongings or anything breaks during transit. If a mover slips on icy steps or gets hurt, and there’s no workers’ compensation coverage, you might even have to cover medical expenses. Without a license, you can’t report scammers or recover any losses.

Even if the upfront quote seems appealing, going with a sketchy company can cost you far more in the end. Licensing and insurance are your first line of defense against disasters, delays, and outright fraud.

How to Verify If Movers Are Licensed and Insured

Don’t just trust their word. Always check a mover’s license and insurance to stay safe. The good news? Checking doesn’t take long, and it could save you thousands in damages or lost items. Here’s how to do it:

  • Check the FMCSA database for interstate moves.
  • Check state websites for in-state companies.
  • Ask for their COI.

A reputable company won’t hesitate to show you a COI or answer any questions about their policies (their reputation is on the line, after all!), so if a mover dodges your request or gives excuses, walk away. There are hundreds of movers available in most major metros, so there’s no reason to work with a company that can’t show the basics — proof of insurance and licensing.

Signs of Unlicensed Movers

Unlicensed movers often operate in plain sight, using websites and fake reviews. But if you know what to look for, you can pick out the scams pretty quickly. Here are some common red flags:

  • No US DOT or state license number
  • No physical business address
  • Cash-only payments
  • Large upfront deposits
  • Vague paperwork
  • Suspiciously low estimates
  • No proof of insurance
  • Unmarked trucks and rented equipment
  • Little or no online presence
  • Pressure tactics

Signs of Uninsured Movers

  • They can’t show a COI
  • No mention of coverage options
  • They dodge questions
  • Cash-only and no receipts
  • They don’t follow the rules
  • No insurance page on their website
  • Vague or no reviews

If you’re worried about who to hire, check with HireAHelper. Our platform does the vetting for you, connecting customers with licensed and insured companies, so you can skip to comparing prices and finalizing your moving date.

Do All Movers Need to Be Licensed and Insured?

Yes, but not always in the same way. All long-distance (interstate) movers must have an FMCSA license and must carry insurance for your belongings, their workers, and accidents. For local (intrastate) movers, the rules vary by state. Always check your state’s specific laws.

 

“Many apartment buildings, condos, and HOAs require a COI from your movers before they’ll allow access to service elevators or loading docks.”

 

Solo operators or small teams should still carry basic liability and cargo coverage. If they operate professionally, they’ll provide their COI upon request. Some reputable smaller movers might partner with platforms like HireAHelper, which verifies mover credentials and provides guaranteed added protection. This proves useful when hiring independent help for loading/unloading services.

But even if your movers are fully licensed and insured, their liability coverage might not fully protect you in the event of loss or damage. Supplemental moving insurance is something worth considering, especially for high-value items.

Tips for Choosing the Right Movers

Hiring licensed and insured movers is step one. But how do you narrow down your choices to the best one for your specific needs? Whether you’re considering a full-service or labor-only move, making a thoughtful choice upfront will save you time and potential financial headaches down the line.

Start by verifying credentials.

Always ask for a US DOT number or check your state’s database for local companies. Then, request a COI and confirm they have the coverage you need.

If you’re moving inexpensive furniture and items that only have sentimental value, the mover might not need high coverage limits. If you have antiques or other expensive items, you’ll want to make sure the insurance limits are high enough, or you’ll want to get separate coverage. If a mover can’t provide clear documentation at this step, move on.

Next, do your research

Check multiple online reviews, especially those that mention how the company handles damage claims or last-minute issues. Ask for references if you’re unsure. Compare quotes, but don’t base your decision on price alone, especially since shockingly low ones mean you might be getting scammed. Look at what’s included, like valuation coverage or equipment fees.

Use trusted platforms

HireAHelper pre-screens movers, displays real-time customer reviews, and lets you hire help by the hour. It’s a solid way to ensure you’re working with reliable professionals without the risk of shady operators.

Think of it like hiring someone to take care of your most personal belongings. Trust, transparency, and track record matter.

Frequently Asked Questions

What is a “licensed mover”?

A licensed mover is a moving company that has registered with the appropriate federal or state authorities. For interstate moves, this means having a valid US DOT number from the FMCSA. For intrastate (local) moves, licensing depends on the state’s requirements, which may include registration with the state’s department of transportation or another regulatory agency.

What is an “insured mover”?

An insured mover has insurance to cover damage, loss, or injuries during your move. This may include general liability insurance, cargo insurance, and workers’ compensation. Reputable movers should offer proof of coverage when you ask.

Do movers have their own insurance?

Yes, licensed movers are typically required to carry insurance coverage. However, what’s included can vary. Basic valuation coverage (released value protection) is usually free, but it offers very limited protection to you, at around $0.60/lbs. To protect high-value items, you may need to purchase extra coverage or even a separate policy.

Do I need to tell my insurance company if I move?

Yes. You should notify your renters’ or homeowners’ insurance provider when you move, as your policy may not automatically cover belongings in transit. Some policies offer limited relocation coverage, but for complete protection, especially during a long-distance move, separate moving insurance is often recommended.

How do you know if your mover offers insurance?

Ask! You’ll want to see the insurance the company already has, along with any extra coverage they offer for you. Remember, the COI is solely a type of liability insurance to protect the business — not you. It’s important to understand which coverage is available to protect you and your belongings.And be aware that any reputable company will be happy to show you a COI or explain their policies. If a company acts cagey about its protection, find another one.

The Senior Citizen’s Guide to Moving

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For anyone, moving is a stressful, exhausting experience, but it’s especially tough for seniors. The challenge comes from a unique combination of emotional ties and physical demands.

Many seniors have lived in their homes for decades, and every room has reminders of important milestones, making it tough to leave. On top of that, packing, lifting, and carrying boxes is hard on anyone, but for those with balance or mobility issues, it’s even more difficult. It’s no wonder many older adults feel overwhelmed in the months leading up to a move.

If you’re one of the more than 3 million older Americans who move every year, then this guide is for you. It contains practical moving tips for seniors, downsizing checklists, and advice for moving to assisted living — everything you need to plan a stress-free move.

Moving for Seniors: Tips for Where to Start

Popular Moving Options for Seniors

Moving is a big decision, and it’s difficult to leave old memories and support networks behind, but it can make life easier or more fulfilling. After weighing the pros and cons, seniors often move for these reasons:

  • Relocating: Many seniors want to be closer to their family members. Relocating gives you access to extra support and makes it easier to gather with friends. You can also relocate to take advantage of better weather conditions. Palm trees and sunshine, anyone?
  • Downsizing: The house that was just the right size for a growing family might feel too big as you get older. Property taxes and maintenance costs are also on the rise. Downsizing saves you money and frees up time, since you also won’t have to clean a large home or do as much lawn care.
  • Taking advantage of assisted living: Assisted living communities support seniors with their daily needs. Moving to assisted living is ideal for seniors who want to maintain their independence in a supportive environment.

Prepare for your senior move

Planning Out Your New Home

If you’ve weighed your options and have decided to move, now you have to start planning for your relocation. Use these simple moving tips for seniors to kick off the process:

  • Plan early to reduce stress: Planning early gives you extra time to make decisions, helps you avoid last-minute surprises, and allows you wiggle room in case something changes or goes wrong down the line.
  • Involve family, friends, or professional movers: You don’t have to do it alone! One of the best resources you have is friends and family members who can help with cleaning, decluttering, and packing. On moving day, you can also rely on professional movers to load and transport your belongings with care, meaning you don’t have to handle the heavy lifting or driving yourself.
  • Prioritize health and comfort: Protect your health by staying hydrated and taking frequent breaks. Instead of lifting heavy items, use dollies or rolling carts. Above all, avoid rushing around at the last minute. If you’re following a checklist for moving elderly parents, let your parent take the lead. and ask them to let you know if they need more support during the move.

How to Downsize Your Home for Moving

How to Downsize

For many seniors, downsizing is a normal part of moving. But that process is not just about packing boxes and getting rid of old or broken items — it’s about choosing what belongs in your next stage of life. Follow these downsizing tips for seniors to make the process more manageable:

  • Start small: Focus on one room or closet at a time. Start with something small, like a box, instead of trying to declutter the whole room in an afternoon.
  • Sort items: As you handle items, decide whether to keep, toss, gift, or donate them. If possible, make several trips to the donation center to reduce the amount of clutter waiting to be donated in your space.
  • Take photos of sentimental objects: If you can’t keep a sentimental item, take a picture of it or digitize it before you let it go. You can pull out the photo any time you want to remember the item or the person who gave it to you.
  • Involve family members: Working with family members makes downsizing more fun. Loved ones can help you make decisions about what to keep. You can also enjoy swapping memories as you declutter and pack.

Getting Help for the Downsizing Process

There’s no denying that downsizing is a big life change. The good news? With the right help, it doesn’t have to feel like climbing a mountain. If you or a senior loved one is feeling overwhelmed, getting downsizing help is a good idea.

Senior move managers

Senior move managers help older adults coordinate every move from start to finish. They’re trained to understand the emotional and practical aspects of moving. A senior move manager can help you sort belongings, donate unwanted items, and more.

Estate sale companies

Estate sale companies can help you sell items you no longer want. When you hold an estate sale, shoppers come to your home and browse.

 

“Some [assisted living] communities also have restrictions on what you can bring with you… Before you start packing, contact your community for information on what’s allowed.”

 

This is an attractive alternative to selling items individually. Full-service estate sale companies handle advertising, pricing, customer service, and cash management. All you have to do is decide what to sell.

Downsizing specialists

Downsizing specialists focus on helping you declutter your living space before you move. A specialist can help you decide what to keep or how to distribute items you no longer need.

Friends and family members

Don’t be afraid to ask trusted friends and family members for help. They can help you decide what to keep or offer emotional support as you sort through sentimental items. Delegating small tasks to others also helps keep your move on track. But even if you don’t need physical help, it’s nice to have someone keep you company.

Therapists and support groups

Letting go of a longtime home can be one of the hardest parts of moving. If you feel a sense of loss, consider finding a professional therapist or a support group. Expressing your feelings in a neutral environment can help you work through your grief and view your move as a new chapter in life.

Downsizing Home Checklist

Any time you tackle a major project, it’s helpful to have a plan. Use this downsizing checklist to save time and stay on track:

  • Measure your new space before you pack: Knowing the layout and size of each room makes it easier to determine how much you can feasibly take with you.
  • Organize items into categories: Have bins or boxes labeled “Keep,” “Donate,” and “Gift.” As you sort items, you can quickly organize them into categories. Keep a trash bag in your work area for items you want to toss. Throwing items away immediately prevents you from having to handle them more than once.
  • Make a list of essentials: Before you start decluttering, make a list of items you can’t live without. You might include your espresso machine or the custom bookcase in your den.
  • Arrange donation pickup or junk removal: Many organizations pick up donations, leaving you with more time for sorting and packing. Schedule pickup as early as possible to avoid having to deal with leftover items at the last minute. If you have large items to toss, calling a junk-removal service is likely your best option.
  • Label boxes as you go: Mark each box with a category or the name of a room. This makes it easier for movers to unload items at your new place.
  • Pass down meaningful items: If you don’t have room for heirlooms, pass them down to younger family members.
  • Set aside items for your first day: Packing a box with first-day items makes it easier to get settled in your new home. Include medications, personal hygiene items, a clean outfit, and other essentials.

Moving to Assisted Living

Choosing a Retirement Community

Many moving tips for seniors focus on moving from a large home to a smaller one. However, more than 1 million Americans reside in assisted living communities. These communities offer personal care and other services to help seniors maintain their independence.

If you’re moving to assisted living, there are a few things you need to know. One is that residents typically live in rooms or small apartments. A studio or 1-bedroom won’t have enough space for a whole home’s worth of furniture.

Some communities also have restrictions on what you can bring with you. For example, it’s common for these communities to ban hot plates due to the risk of fires. Before you start packing, contact your community for information on what’s allowed. It’s also helpful to ask for a copy of the floor plan for your living space.

Moving to Assisted Living Checklist

Following this step-by-step checklist can help you stay organized. Use these tips to prepare for your move and get settled once you arrive.

Steps before the move

  • Visit the facility and confirm room dimensions: Before you start packing, measure your new living space. Knowing the exact size of your room makes it easier to decide what to keep.
  • Review what furniture and personal items are allowed: Double-check your community’s guidelines. Knowing the restrictions ahead of time can help you prioritize meaningful items.
  • Arrange help with packing and moving: You don’t have to handle the move on your own. Ask family and friends to help you pack or transport items to your new home. If you’re moving heavy furniture or boxes, it’s best to hire a professional. Experienced movers can handle everything from loading to transportation.
  • Organize medical and legal documents: Gather advance directives, insurance policies, and other legal documents. Place them in a file box or folder for easy access. You may need to provide a copy to your assisted living community when you arrive.
  • Notify relevant contacts: Before you move, change your address with the post office. Then tell doctors, banks, attorneys, and other relevant contacts about the change. Doing this early can help you avoid missing medical bills, account statements, or important updates.

Steps after the move

Once you’ve completed downsizing and the actual move to the assisted living facility, you’ve overcome some of the biggest hurdles. But there are still a few things you can do to make the initial transition and first few months in your new home easier.

  • Personalize your new space with familiar items: Small touches make a big difference. Hang your favorite piece of artwork, display family photos, or add an heirloom quilt to your bed. These familiar items make it easier to get comfortable with your new living space.
  • Arrange items in a familiar way: It’s easier to get settled if you don’t have to change everything about your routine. Try arranging some of your belongings the same way they were in your previous home. Keeping the same layout can give you a sense of comfort.
  • Unpack gradually: Remember, it’s okay to go at your own pace. Focus on one box at a time and enjoy the memories that come up as you unpack.
  • Stay connected with family and friends: Moving to assisted living doesn’t mean you have to lose touch with your loved ones. Schedule regular calls or visits to maintain strong connections. Some communities even have special events for family members.
  • Explore the community: Get familiar with dining areas, outdoor spaces, and other amenities. Trying new activities can help you make friends and feel more at home.
  • Create a routine: It takes time to adjust to a new environment. However, a daily routine can give you a feeling of stability. Try going to breakfast at the same time every day or joining a book club that meets on Tuesdays. A sense of structure makes it easier to get settled.
  • Check in with staff: Assisted living communities have staff members to help whenever you need it. Don’t hesitate to ask questions about policies or procedures. The more you know about your community, the easier it is to settle in.
  • Be patient with yourself: Moving to assisted living is a major change. You probably won’t adjust overnight. Give yourself grace as you work through your emotions.

Moving Older Parents

Planning Out Your New Home

Helping a parent move is no easy task, either. On the practical side, you have to think about logistics. Your parent might need help sorting items or finding a mover. Then you need to schedule donation pickups and gift items to other family members.

Moving also has an emotional component. Your parent is leaving the home where they raised their kids and built relationships with neighbors. On top of that, you have to say goodbye to your family home.

Boxes and furniture matter, but acknowledging these valid emotions is more important as well. Honor your parent’s wishes and allow them to express their feelings. It’s also important to make their new space feel welcoming. Once you address the emotional side of moving, you can tackle practical tasks.

These tips can help you support your parent without taking over the whole move:

  • Have an open conversation: Ask your parent if they have any concerns about the move. Let them know that you’re there to help, not to tell them what to do. This promotes collaboration instead of conflict.
  • Make a plan: Breaking the move into steps makes it less likely that your parent will become overwhelmed. Create a timeline for sorting, packing, and transporting items.
  • Stay flexible: Your parent might change their mind about donating items or keeping family heirlooms. This is normal. Build extra time into your plan to account for these changes.
  • Be patient: As you sort items, your parent might want to share their memories. Many items hold special meaning, so it’s important to give your parent space and patience as they reflect.

Moving Older Parents Checklist

Moving is much easier when you have a straightforward plan to follow. You won’t have to worry about forgetting important tasks or showing up unprepared on moving day. Check off these tasks as you go, so don’t miss anything important:

  • Coordinate senior-friendly transportation: Make sure you have accessible transportation on moving day. Some agencies provide van transportation for seniors who use wheelchairs. You might also benefit from renting an SUV or minivan. Sedans are lower to the ground, so it’s difficult for some seniors to get into and out of them.
  • Arrange for utilities and other services early: Research utility options at least 1 month in advance. They might need to set up electric, gas, water, cable, internet, or sewer service. Ask each provider to start service before moving day, so when you arrive, you’ll have everything you need to help your parent get settled.
  • Review medical needs: Gather prescriptions, medical records, and other health information ahead of time. Put these documents in one folder and keep them with you at all times. If your parent is switching doctors or pharmacies, have their records transferred before the move.
  • Maintain regular contact: Once your parent is settled, keep in touch by phone or email. They might need your support as they adjust to their new environment. Regular contact can help you preserve your relationship.
  • Help with unpacking: Although you shouldn’t take over the whole move, your parent can probably benefit from a little help unpacking. For example, if you unpack heavy kitchen items, they can focus on displaying photos or organizing their books.
  • Make the new space accessible: If your parent has mobility issues, take time to make their new living space as accessible as possible. Arrange furniture against the walls to prevent bumps and bruises, and use rugs with nonskid backing instead of runners that can bunch up to reduce the risk of tripping. If your parent uses a wheelchair, install lever-style door handles instead of knobs. You might also need to replace the stove with one that has front controls.

Extra Moving Tips for Seniors to Reduce Stress

Moving day has arrived. It’s finally time to transport everything to your new home. Follow these extra moving tips to reduce stress:

  • Use color-coded labels for rooms: Labeling boxes makes it easier to unpack. To save time, create a color-coding system. For example, you might use blue dots for bathroom items and green dots for kitchen items.
  • Schedule the move for morning hours: Your parent is likely to have more energy in the morning than in the evening. Make use of this energy by scheduling the move for the early hours.
  • Take breaks to avoid exhaustion: Moving is tough on a senior’s body. Bending and other movements can make arthritis symptoms worse or cause muscle strains. For seniors with balance problems, even carrying lightweight items is a chore. Take frequent breaks to help your parent avoid exhaustion.
  • Pack a bag with essential items: Fill a small box or suitcase with a few days’ worth of essentials. Include toiletries, medications, and clothing. If your parent uses dentures, a hearing aid, or a mobility device, keep them with you. This ensures that your parent has everything they need while they’re unpacking, and nothing gets lost on the truck in transit.

How to Move to Canada

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Thinking of moving to Canada from the United States? You’re not alone. More than 15,000 U.S. citizens immigrate to Canada every year. And it’s no surprise why: when you head north, you’ll find beautiful natural areas, friendly people, and a high quality of life.

Canada is known for its welcoming, structured immigration rules. This can make the process easier for Americans who want to move there. But, as with any international relocation, there is a lot to consider. Depending on your situation, the process can take a few weeks to several years.

Knowing how to start and what to expect can help make your move up north a little easier, though. In this guide, we’ll go over all the details about what you need, what the process looks like, and more, so you can be a little more confident in planning your move to Canada.

Can Americans Move to Canada?

Yes, Americans can move to Canada, but it’s not as easy as driving over the border and choosing a place to live. You’ll need to go through an official immigration process first. Here’s what to expect.

Immigration pathway

There are actually different immigration paths to choose from, depending on your situation. For example, if you plan or want to work in Canada, you can look into Express Entry. There are also options for family members and students.

 

“When you live in Canada, you’ll need to file tax returns in both the United States and Canada. That doesn’t mean you’ll be taxed twice — the U.S.-Canada Tax Treaty helps prevent that.”

 

In general, Americans may have an easier time immigrating to Canada than people from other countries. However, that’s not because of any one law. It’s because of factors such as English speakers having an easier time finding jobs. Also, Americans who work in accounting or engineering might get work permits faster, thanks to the Canada-United States-Mexico Agreement (CUSMA).

Each immigration path has its own rules. You might need specific types of education, work experience, and language skills. You also must fill out an application and get approved before you can move to Canada.

Marriage and citizenship

You might think you can get citizenship if you simply marry a Canadian, but there’s a process for that, too. You’ll still need to go through immigration, and while children born in Canada get citizenship, their parents do not.

Most Common Canadian Provinces for American Expats

Downtown Alberta, Canada skyline with high-rise apartments and office buildings.

Here are some of the top areas for Americans who move to Canada. There are plenty of reasons why you’d prefer one area over another, but we’ve included the population, income, and home values to help you get started in choosing a new home.

Ontario

Home to the city of Toronto and located near many U.S. states, Ontario is popular with professionals thanks to its many job opportunities and proximity to the US border.

  • Population: 16,176,977
  • Median household income: $72,325 ($99,550 CAD)
  • Median home value: $546,252

British Columbia

With its mountains, Pacific coastline, and booming industries, British Columbia is popular with nature lovers.

  • Population: 5,719,961
  • Median household income: $72,367 ($99,610 CAD)
  • Median home value: $954,065

Alberta

From the city of Calgary to the mountains of Banff, Alberta has the best of both worlds in world-class bustling metros with plenty of jobs and a ton of outdoor fun.

  • Population: 4,980,659
  • Median household income: $77,707 ($106,960 CAD)
  • Median home value: $525,119

Moving to Canada: Requirements and Processes

Canada has several immigration pathways. If you’re not sure which one to choose, use the Immigration, Refugees and Citizenship Canada (IRCC) tool to find out which programs are right for you.

If you want to move to Quebec specifically, the rules might vary. That’s because Quebec has its own immigration laws. You might need to speak French or meet other requirements that other provinces don’t have.

Here are more detailed explanations of the most common Canadian immigration pathways for U.S. citizens:

Express Entry

Express Entry is an online system that grants permanent residency to skilled workers and people who work in trades. Once you create a profile, you’ll be put into a pool with other candidates. Your application is ranked using the Comprehensive Ranking System (CRS). The people with the most points are invited to apply.

To use this option, you must be legally able to enter Canada. You’ll also need to pass language tests in English or French and submit police certificates.

Express Entry can take 5 to 7 months, but specific times vary by program.

There are three Express Entry programs:

  • Canadian Experience Class: This program is open to people who have worked for at least 1 year in Canada in the past 3 years. Your work must be in TEER categories 0, 1, 2, or 3. This usually includes jobs that need a diploma, a degree, or 2 years or more of apprenticeship training.
  • Federal Skilled Worker Program: This program requires at least 1 year of paid work in a TEER 0, 1, 2, or 3 job in the last 10 years. You’ll also need a post-secondary education, an Educational Credential Assessment, and at least 67 CRS points. If you don’t have a job in Canada, plan to show that you have enough money to cover your expenses.
  • Federal Skilled Trades Program: This program is designed for people with at least 2 years of experience in a qualifying trade in the past 5 years. That could include jobs in fields like construction, transportation, agriculture, or manufacturing. You must also have a job offer in Canada or a certificate in your trade.

Provincial Nominee Program (PNP)

With the Provincial Nominee Program, individual provinces or territories (except Nunavut and Quebec) can nominate people for permanent residency. Nominations usually go to people who fulfill the region’s hiring needs. For example, British Columbia prioritizes applicants who work in childcare, construction, health care, technology, and veterinary care.

There are two ways to participate in a PNP. You can create an Express Entry profile and request a nomination from your chosen province or territory. Alternatively, you can apply for a nomination through the provincial or territorial government. You’ll still need to apply for permanent residence if you’re nominated.

The Express Entry route takes about 8 months. Without Express Entry, the process could take up to 20 months.

Family Sponsorship

Do you have family members living in Canada? They may be able to sponsor you for permanent residency.

The relative sponsoring you must be at least 18 years old, a Canadian citizen, or a permanent resident living in Canada. They might also need to meet income requirements.

Your sponsor will be financially responsible for you for your first 3 years in Canada (10 years for dependent children younger than 22). If you need to get social assistance during that time, they will need to pay for it.

Getting family sponsorship can take between 13 and 36 months, depending on the relationship. If you’re planning to live in Quebec, it could take up to 48 months.

Study Permits

Student studying in a library.

A study permit allows foreign residents to live and study in Canada. You could be eligible if you’ve been accepted at a Designated Learning Institution (DLI) and you have enough savings to pay for tuition, living expenses, and return transportation. You should also be in good health, and you might need to provide a police certificate proving you don’t have a criminal record.

Once you’re in Canada, the government expects you to make progress in your program. You might be allowed to work while you study, but that depends on the permit.

On the bright side, it doesn’t take long for Americans to get a Canadian study permit. The processing time is just 7 weeks.

Work Permits

Work permits allow you to work and live in Canada on a temporary basis. There are two types of work permits:

  • Employer-specific work permit: You can get this permit if you already have a job offer in Canada. It allows you to work for a specific company for a specific amount of time.
  • Open work permit: With this permit, you can work for almost any company in Canada. However, it’s only available in certain situations. For example, it could apply if you’ve applied for permanent residence, or if you’re coming to Canada as the partner of an international student or high-skilled worker.

For this type of permit, you’ll first need to meet a few eligibility criteria. You must have enough money to support yourself in Canada. The government also wants you to be healthy and prove that you’re a law-abiding citizen. You must also agree not to work for ineligible companies.

For Americans, work permits are usually processed in 3 weeks. If you’re eligible for the Global Skills Strategy (GSS), permits can be processed in 2 weeks.

Steps to Move to Canada

If you’ve got the permit you need in mind and you’re ready to move to Canada, that still means you’ve got to get all your stuff across the border. That’s a major undertaking, but taking it in steps will make it feel a lot less daunting. Here’s what you’ll need to do.

Gather Your Documents

Essential personal documents for moving, including passport, social security card, and driver’s license.

No matter what immigration pathway you choose, you’ll need to provide a lot of documentation. To start, you should be prepared with a birth certificate and a passport.

If you’re applying through Express Entry in the Canadian Experience Class or Federal Skilled Worker Program, gather your degrees and educational certificates. You’ll probably need an Educational Credential Assessment (ECA), which verifies that your credentials meet Canadian standards.

Depending on your immigration pathway, you might have to prove that your savings can cover your expenses in Canada. Immigration officials will ask for letters from your bank with your balances and account details.

Other documents to gather include police certificates, medical exam results, and language test results.

Apply for the Appropriate Visa or Immigration Program

Once you have your documents ready, you can start the immigration process. The steps vary by program.

For Americans, one popular way to move to Canada is through the Express Entry system. The process has multiple steps, so it’s important to start early.

Here’s what you can expect:

  1. Create an IRCC profile. Enter your personal, professional, and educational information to create an account.
  2. Submit the profile. You must submit the profile within 60 days of creating it, or you’ll have to start over.
  3. Check the results. Once your profile enters the pool of candidates, the IRCC will review it and decide what Express Entry programs you’re eligible for. It will also give you a point score.
  4. Wait for an invitation to apply. The IRCC invites candidates to apply for permanent residence multiple times throughout the year. Invitations are sent to the highest-ranking candidates in each program or in a specific occupation.
  5. Apply for permanent residence. Fill out and submit the application within 60 days of your invitation. This includes uploading copies of documents and paying fees for processing, right of permanent residence, and biometrics. As of 2025, the total is $1,170 ($1,610 CAD) for one person.
  6. Wait for approval. The IRCC might contact you for more information or an interview during the waiting period. This process can take up to 7 months.

The best way to get permanent residence through Express Entry is to get as many Comprehensive Ranking System (CRS) points as you can. The IRCC awards points based on your family, transferable skills, language skills, work experience, and education.

How can you increase your CRS score? If possible, get a provincial or territorial nomination, since it can add up to 600 points. You can also improve your language test scores, gain more work experience, or earn more education.

Calculate the Cost of Moving to Canada

Even if you’re traveling from a border state, moving to a new city in Canada can be expensive. Before you’re accepted, you’ll need to pay immigration fees for processing, medical exams, biometrics, and police certificates. This could cost anywhere from $109 ($150 CAD) for a study permit to $1,170 ($1,610 CAD) for Express Entry.

Then, there’s the cost of moving. Plan to pay for flights or gas if you’re driving. Get quotes for shipping your belongings, and plan for any customs fees Canada might charge.

 

“When you first arrive in Canada, consider a temporary housing option, such as a hotel or vacation rental. This gives you time to explore different areas and research crime rates, school options, amenities, and commute times.”

 

One of the most expensive parts of moving to Canada is setting up your new life. Set aside enough money to pay for rent, a security deposit, groceries, utilities, health insurance, and transportation until you start getting a paycheck.

Also, keep in mind that Canada uses the Canadian dollar. If you’re paying for things with an American credit or debit card, your bank might charge a conversion fee.

Plan Your Move Logistics

As you pack, you’ll need to decide what to bring and what to buy in Canada. If you’re unsure or are having trouble deciding, compare the cost to ship the item to how much it’ll cost to replace it. If the former costs more, it’s probably better to move without it.

When deciding what to bring, also consider customs regulations. You’ll be charged duties and taxes on any one item that’s worth more than $7,265 ($10,000 CAD), including cars. Most personal items and household goods can be imported for free.

As for getting your stuff to your new home, there are a few options. You can load up your car with everything, ship your belongings through a standard carrier, or hire an international moving company.

If you’re moving with pets, you’ll probably need to provide a rabies vaccination certificate or a veterinary certificate. Specific rules depend on the type of animal and its age. Make sure to bring proof that you own the pet as well.

Find a Place to Live in Canada

When you first arrive in Canada, consider a temporary housing option, such as a hotel or vacation rental. This gives you time to explore different areas and research crime rates, school options, amenities, and commute times. Services like AreaVibes can help you find statistics about neighborhoods in Calgary, Toronto, Vancouver, and other cities.

Many new expats opt to rent before buying a home, especially if they’re in Canada temporarily. It’s a shorter commitment and gives you time to get to know your new city.

Your new landlord might request proof of income, a credit report from the United States, and a copy of your permit or permanent residence card. Security deposits usually equal 1 month’s rent. Make sure your lease lists the monthly rent, what’s included, and when you can end the lease.

Tenants’ rights vary by area; check with your provincial or territorial Consumer Affairs office for details.

Set Up Your Life in Canada

Here’s what you’ll need to go about everyday life in Canada:

Adjusting to Life in Canada

Although Canada is close to the United States, living there can be a big adjustment. The exceptionally cold winters are a shock for many new expats, so you’ll need warm outerwear and boots.

Canadian culture tends to focus on respect and tolerance. You’ll find that Canadians are often very polite, warm, and non-confrontational. If you’re kind and curious, it’s pretty easy to fit in.

Work is a great way to learn about your new community. You can apply for jobs online if you’re legally allowed to work in Canada. Consider joining professional organizations to network and learn about job openings.

To meet new friends, all you need to do is join community organizations such as theater groups, choirs, sports teams, or parent meet-ups. If you’re feeling a little homesick, expat groups make it easy to connect with others who’ve already gone through the process.

What Americans Should Know About Living in Canada

Despite how similar the two countries may be, life in Canada can come with some surprises for American expats. Here are the biggest differences to expect.

Housing, Mortgage Rates, and Rent

As in the United States, housing prices and availability vary by city. Rent might be cheaper, but that varies by city. The average rent in Canada is $1,294 ($1,781 CAD), compared to $1,638 in the United States.

If you’re considering buying a house, remember that Canadian mortgages are a bit different than the American versions. Mortgages are often broken up into shorter terms. Each term, your interest rate and conditions are renegotiated, and you can choose from fixed or variable interest rates each time.

Banks and Taxes

When you live in Canada, you’ll need to file tax returns in both the United States and Canada. That doesn’t mean you’ll be taxed twice — the U.S.-Canada Tax Treaty helps prevent that. You can use the Foreign Earned Income Exclusion and Housing Exclusion or the Foreign Tax Credit.

Banking in Canada is pretty similar. Just keep the exchange rate in mind when you’re earning and buying in Canadian dollars. As of August 2025, $1 USD equals $1.38 CAD.

Health Care

Canada’s universal health care system is one of the biggest advantages of moving to Canada from the United States. If you’re eligible, you’ll be able to sign up for health insurance through your province or territory. This entitles you to get most basic health care services for free.

You can also pay for private insurance, which helps reduce long wait times or cover certain specialist care.

Work Culture

If you’re accustomed to the work culture in the United States, your job in Canada might be a bit of a surprise. In general, Canadians prioritize work-life balance more than Americans, and they’re less likely to work long hours or skip vacations.

Resources for Newcomers

Canada offers plenty of resources to help you settle in. Before you get there, an immigration consultant may be able to help with the entry process.

When you get to Canada, check out newcomer services and settlement services. They can help with housing, jobs, and health care. For legal help, visit a Legal Aid office.

Bringing children? Language learning classes can help prepare your kids for a new culture (and if you’re moving to Quebec or another French Canadian province, it’s a good idea to have them learn French as well). Local community centers are a great place to sign up for programs and get involved in activities.

Moving to Canada from the United States can be complex, but it’s possible. Follow immigration instructions carefully and pay attention to details, and you’ll be starting your new life in the Great White North before you know it.

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